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- Tasks: Manage daily office operations and support project administration in a dynamic environment.
- Company: Join Costain, a leader in smart infrastructure solutions across the UK.
- Benefits: Gain valuable experience, develop skills, and work in a collaborative team.
- Why this job: Make a real impact by ensuring smooth office operations and supporting innovative projects.
- Qualifications: Experience in office management and strong communication skills are essential.
- Other info: Opportunity for growth in a forward-thinking company focused on improving lives.
The predicted salary is between 28800 - 43200 £ per year.
We require a Site Office Manager to support our project office in Plymouth. Your responsibility as Site Office Manager is to ensure the efficient, day-to-day administrative operation of the project office. Site office managers coordinate and oversee administrative duties as well as the coordination of any Facilities based functions within the Office.
Responsibilities include:
- Document Control
- Greeting visitors
- Managing office supplies and equipment
- Overseeing contractors carrying out Property repairs and inspections
- Owning budgets
- Supporting senior staff members with administrative tasks
- Management of Office based Soft Services such as Cleaning and Security
This role is based full time on site in Plymouth.
Additional Responsibilities:
- Assisting with the set up and administration of project systems and data for the Plymouth office
- Manage all aspects of office duties
- Create a collaborative office environment to allow staff to thrive
- Maintain office supplies and asset register
- Reception duties
- Circulate team communications
- Document Control
- Assist onboarding process for new starters
- Support the Wider Leadership Team with administration
- Arrange attendance at seminars, conferences and training courses
- Book and set up meeting rooms and telephone conferences
- Organising events for Projects
Qualifications:
- Experience in a similar role is essential
- Good interpersonal skills
- Document control experience
- Innovative, flexible and willing to adapt
- Ability to influence and persuade
- Proficient in the Microsoft Office suite and good general IT literacy
- Excellent communicator both written and verbally
- Self-motivated
- Ability to work to tight deadlines
- Ability to collaborate across a wide team and gather information
- Meticulous in data entry and checking quality of output
- Excellent organisation skills
- Minute taking, booking meeting rooms, hot desks and managing diaries of senior management
- Pro-active and quick learner
About Us:
Costain helps to improve people's lives with integrated, leading edge, smart infrastructure solutions across the UK's energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK's leading smart infrastructure solutions company.
We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery.
Our culture and values underpin everything we do. Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase. We do share individual feedback following an interview.
A Disability Confident employer will generally offer an interview to any applicant that discloses they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.
Site Office Manager in Plymouth employer: Costain
Contact Detail:
Costain Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Office Manager in Plymouth
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and don’t be shy about letting people know you’re on the hunt for a Site Office Manager role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their values and recent achievements. This will not only help you answer questions but also show that you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your organisational skills and experience in document control, as these are key for the Site Office Manager role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us. Good luck!
We think you need these skills to ace Site Office Manager in Plymouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Site Office Manager role. Highlight your experience in document control, office management, and any relevant administrative tasks that align with what we’re looking for.
Show Off Your Skills: Don’t forget to showcase your interpersonal skills and proficiency in Microsoft Office. We want to see how you can contribute to creating a collaborative office environment, so let us know about your past experiences!
Be Clear and Concise: When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read through your qualifications and experiences quickly.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Costain
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Site Office Manager. Familiarise yourself with document control processes, office supply management, and how to create a collaborative environment. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Interpersonal Skills
As a Site Office Manager, you'll be interacting with various stakeholders. Prepare examples of how you've successfully communicated or collaborated with teams in the past. Highlight your ability to influence and persuade, as this is crucial for managing office dynamics and supporting senior staff.
✨Be Ready for Scenario Questions
Expect questions that ask how you'd handle specific situations, like managing tight deadlines or resolving conflicts in the office. Think of real-life examples from your previous experience that demonstrate your problem-solving skills and adaptability. This will showcase your proactive nature and quick learning ability.
✨Demonstrate Your Tech Savvy
Since proficiency in Microsoft Office and general IT literacy is essential, be prepared to discuss your experience with these tools. You might even want to mention any specific software you've used for document management or office coordination. This will reassure them that you can hit the ground running.