Office Manager - Whitehaven
Job Description
In West Cumbria Costain is undergoing a period of significant growth as utilities partner on the IDP framework. The Office Manager will play a key role in supporting this growth, ensuring effective and consistent office operations across multiple sites (Including Westlakes Science Park, the Sellafield site and others in west Cumbria). The role will lead and coordinate a team of administrators across the office network, overseeing facilities and administrative services, supporting employees and management and maintaining a safe, professional and inclusive working environment. The nature of the role requires a five-day office presence. Working patterns will be set around the service provision requirements. The role requires the ownership and oversight of e nsuring the compliance of all sites with all relevant Health and Safety standards and Costain policies. This is a full time, five days a week office-based role.
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Responsibilities
Responsibilities
- Oversee the day-to-day running of offices across multiple sites, ensuring efficient operations and a consistent, professional service.
- Lead and support the administration team across different locations, managing workloads, delegating tasks and supporting staff development.
- Manage office facilities, supplies, equipment, maintenance and service providers and other contractors.
- Coordinate visitor experience, meeting rooms, travel, events, training sessions and catering arrangements.
- Oversee administrative systems, records, databases, correspondence and internal communications, ensuring information is accurate, secure and accessible.
- Support procurement, supplier onboarding, purchase orders, invoice processing and other financial administration.
- Support employee onboarding, ensuring appropriate equipment, system access and facilities are in place and work with colleagues to support employee engagement and development.
- Provide administrative support to the Senior Leadership Team, including reports, presentations, diary support, meeting minutes, planning and project coordination.
- Ensure compliance with Costain policies, health and safety requirements, emergency procedures, data protection and relevant administrative processes.
- Identify and implement improvements to systems, processes and ways of working to enhance efficiency, collaboration and the experience of employees and visitors across all sites.
The responsibilities outlined above are not exhaustive and the role will evolve in line with the needs of the business and the continued growth of the IDP framework. The postholder will be expected to take on other reasonable duties within the scope of the role, supporting the wider team and contributing to the effective delivery of Costain's objectives.
Knowledge, Skills, and Experience
- Administration experience
- MS Office
- Adaptable
- Flexible
- Integrity
- Strong communication skills
- Attention to detail
- Organised and deals well with changing
- priorities
- Approachable
- Team player
- Good at setting boundaries
- Stays calm under pressure
- Trustworthy
- Fair and firm
- Can work to tight deadlines
Qualifications
Essential
- English and Maths GCSE Level 5 or equivalent
- Full UK Driving Licence
Desirable
- A qualification in health & safety
- Business Administration NVQ level 3
- First Aid at Work
- Fire Warden
- Mental Health First Aider
About Us
Costain helps to improve people's lives with integrated, leading edge, smart infrastructure solutions across the UK's energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK's leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.
Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.
We do share individual feedback following an interview .
A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.
It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.
For more details please go to the Disability Confident website:
Office Manager - Whitehaven employer: Costain
Costain is an exceptional employer, offering a dynamic work culture that prioritises employee growth and development within the vibrant environment of London Heathrow. As a leader in smart infrastructure solutions, we provide our team with unique opportunities to engage in transformative projects that contribute to a sustainable future, while fostering strong relationships across diverse stakeholders. Our commitment to safety, inclusivity, and professional advancement makes us an attractive choice for those seeking meaningful and rewarding careers.
