At a Glance
- Tasks: Lead information governance and document control for innovative water projects.
- Company: Join a dynamic joint venture between Costain and MWH Treatment.
- Benefits: Flexible working, competitive salary, and opportunities for professional growth.
- Other info: Collaborative team environment with travel across beautiful regions.
- Why this job: Make a real impact on essential water infrastructure while developing your skills.
- Qualifications: Strong Microsoft Office skills and experience in data governance required.
The predicted salary is between 50000 - 60000 £ per year.
CMDP+ is looking to strengthen their operations team with an Information Governance Lead. Based on 3 days per week (minimum) in your home region hub site, you will provide general services to the CMDP+ team who are currently using a variety of systems including Bentley ProjectWise & Microsoft products to manage project and non-project information.
CMDP+ is a joint venture between MWH Treatment and Costain and will deliver a range of schemes to maintain and improve Southern Water's water supply and wastewater treatment works across its region (Kent, Hampshire, East & West Sussex).
ResponsibilitiesYou will report directly to the CMDP Head of Information Management & Systems, and the responsibilities will include:
- Regular attendance at sites across the CMDP geographical region spanning Hampshire, Sussex, Kent & IOW, with a minimum of once per month visits to team members in Falmer, Chatham & Hampshire bases.
- Provide line management to the CMDP+ document controllers (both MWHT & Costain), a joint approach will be taken between this role and HO IM&S on any JV partner home organisation items.
- Lead CMDP+ member's adherence to the internal information governance framework to ensure compliance with UK GDPR, Data Protection Act, and internal policies.
- Implement an information management audit schedule, supporting & enhancing the existing teams' members parameter definitions as the in situ subject matter experts.
- Oversee information management audits and assessments ensuring corrective actions are implemented.
- Championing of document management processes and systems within the department & project delivery discipline environments.
- Understand and adhere to legal, contract, Southern Water and CMDP document & information management requirements. Promote CMDP+ best interests when participating in client/SDP forums.
- Participate in audit preparation by providing accurate 'in system' document packs, registers and evidence trails.
- Deal with escalated enquiries efficiently and effectively.
- Provide support & guidance to operational teams and suppliers in use of the CMDP systems.
- Ensure training content and provision is meeting expectations based on participant feedback.
- Collaborate with project managers, engineers, quality teams and business support functions to ensure discipline/departmental document workflows adhere to creation, management and systems storage standards.
- Act as an escalation point of contact for document-related enquiries, troubleshooting issues promptly.
- Provide assurance to the CMDP Head of Information Management & Systems by ensuring that all records are created, maintained and information exchanged in line with expectations.
- Identify & work with the CMDP+ systems analysts on opportunities to automate governance controls and improve information workflows.
- Provide system permissions guidance and general user support.
- Ensuring departmental governance of change is complete before promoting any change to the wider CMDP+ community and beyond.
Essential
- Excellent Microsoft Office Suite skills.
- Strong knowledge of data governance & commercial application of standards/processes.
- Experience leading or supporting internal audits.
- Strong communication skills enabling engagement at all organisational levels.
- Ability to simplify complex data/information concepts across a variety of stakeholders - client, internal & external.
- Attendance at team base offices (Falmer, Chatham & Hampshire) on a minimum basis of once per month.
- Full UK driving licence, access to a vehicle and the ability to travel across the whole of the geographic area as required.
Information Governance Lead / Document Control Manager employer: Costain
At CMDP+, we pride ourselves on being an exceptional employer, offering a collaborative work culture that values innovation and professional growth. Our team members benefit from flexible working arrangements, comprehensive training opportunities, and the chance to contribute to meaningful projects that enhance water supply and wastewater treatment across Kent, Hampshire, and Sussex. Join us to be part of a forward-thinking joint venture that prioritises employee well-being and development while making a positive impact on the community.
StudySmarter Expert Advice🤫
We think this is how you could land Information Governance Lead / Document Control Manager
✨Tip Number 1
Network like a pro! Reach out to current employees at CMDP+ on LinkedIn or through mutual connections. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Familiarise yourself with CMDP+'s projects and values. Show them you’re not just another candidate, but someone who genuinely cares about their mission.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on articulating your experience with data governance and document management clearly and confidently.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email. It shows appreciation and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Information Governance Lead / Document Control Manager
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Information Governance Lead role. Highlight your experience with data governance, document management, and any relevant systems like Bentley ProjectWise or Microsoft products. We want to see how your skills align with what we're looking for!
Show Off Your Communication Skills:Since this role involves engaging with various stakeholders, it's crucial to demonstrate your strong communication abilities. Use clear and concise language in your application, and maybe share examples of how you've simplified complex information for different audiences in the past.
Highlight Your Audit Experience:If you've led or supported internal audits before, make sure to mention it! This is a key part of the role, so showcasing your experience in this area will definitely catch our eye. We love candidates who can bring that expertise to the table.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you're serious about joining our team at CMDP+!
How to prepare for a job interview at Costain
✨Know Your Stuff
Make sure you brush up on your knowledge of data governance and the specific systems mentioned in the job description, like Bentley ProjectWise and Microsoft products. Being able to discuss how you've used these tools in past roles will show that you're not just familiar with them, but that you can leverage them effectively.
✨Showcase Your Leadership Skills
As this role involves line management of document controllers, be prepared to share examples of your leadership experience. Think about times when you've successfully led a team or project, and how you ensured compliance with internal policies and standards. This will demonstrate your capability to manage and guide others.
✨Communicate Clearly
Strong communication skills are essential for this position. Practice explaining complex data concepts in simple terms, as you'll need to engage with various stakeholders. During the interview, aim to articulate your thoughts clearly and concisely, showcasing your ability to simplify information for different audiences.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially regarding document management and audits. Prepare by thinking through potential scenarios you might face in this role and how you would handle them. This will help you demonstrate your critical thinking and proactive approach to challenges.
