At a Glance
- Tasks: Lead and improve document control systems for a landmark energy project.
- Company: Join a forward-thinking company in the energy sector based in Teesside.
- Benefits: Competitive salary, career development, and a supportive team environment.
- Other info: Opportunity to work on innovative projects with excellent growth potential.
- Why this job: Make a real impact on project delivery and quality outcomes.
- Qualifications: Experience in document control and team leadership is essential.
The predicted salary is between 50000 - 65000 £ per year.
Due to project growth, we are looking for a Document Control Manager to join a landmark energy project in Teesside. The Document Control Manager leads the implementation, management, and continuous improvement of document control systems, processes, and standards across projects. This role ensures all documentation is accurate, compliant, traceable, and easily accessible, aligning with organisational and regulatory requirements. The Document Control Manager plays a critical role in supporting project delivery and quality outcomes through structured information management and team leadership. Based on site in Teesside a minimum of 3 days a week.
Responsibilities
- Develop, implement, and maintain document control procedures, standards, and systems.
- Ensure compliance with relevant regulatory, contractual, and company documentation standards (e.g., ISO 19650).
- Manage the full document lifecycle: creation, review, approval, distribution, retention, and archiving.
- Lead, mentor, and develop a team of document control professionals.
- Set performance objectives, conduct appraisals, and oversee training initiatives.
- Promote a culture of high performance, collaboration, and continuous improvement.
- Administer and optimise the use of Electronic Document Management Systems (EDMS).
- Ensure data integrity, user access control, and system functionality.
- Drive system upgrades, user training, and support.
- Collaborate with project managers, engineers, and stakeholders to meet information management needs.
- Coordinate document reviews, approvals, and external/internal submissions.
- Provide clear reporting on document control metrics, compliance, and project readiness.
- Conduct regular audits of document control practices.
- Implement corrective and preventative actions to address non-conformities.
- Maintain detailed records of audits, inspections, and compliance checks.
- Champion best practices and technological advancements in document control and information management.
- Identify inefficiencies and lead initiatives to streamline processes and increase automation and digital file systems.
Qualifications
Essential
- Significant experience in document control, especially in a senior/managerial capacity.
- Strong background in the engineering, construction, or infrastructure sectors.
- Proven experience in implementing and managing EDMS solutions.
- Demonstrated ability to lead teams and support major project delivery.
- Experience in document audits, compliance assurance, and corrective action planning.
Desirable
- Familiarity with ISO 19650, BS EN standards, or other industry-standard documentation frameworks.
- Proficient in EDMS platforms (e.g., BC, Documentum, ProjectWise, SharePoint).
- Strong Microsoft Office Suite skills (Word, Excel, Outlook, PowerPoint).
- Knowledge of database management and digital file systems.
- Bachelor’s degree in Engineering, Construction Management, Information Management, or Business Administration.
- Certifications in document management, quality management, or project management (e.g., ISO 9001, PMP, PRINCE2).
A Disability Confident employer will generally offer an interview to any applicant that discloses they have a disability and meets the minimum criteria for the job as defined by the employer.
Document Control Manager in England employer: Costain
Join a forward-thinking company that values innovation and excellence in the energy sector, located in the vibrant region of Teesside. As a Document Control Manager, you will benefit from a collaborative work culture that prioritises professional development and continuous improvement, alongside competitive remuneration and a commitment to employee well-being. With opportunities for mentorship and leadership within a landmark project, this role offers a meaningful career path where your contributions directly impact project success and quality outcomes.
StudySmarter Expert Advice🤫
We think this is how you could land Document Control Manager in England
✨Get Involved with Industry Events
The energy and utilities sector is always buzzing with events, trade shows, and networking opportunities. We should hit up conferences and exhibitions like Energy UK or Utility Week Live—these are prime spots to mingle with industry professionals and even snag some insider info on job openings!
✨Join Energy-focused Online Communities
Let's tap into online platforms and forums like LinkedIn groups or Reddit communities specifically for energy and utilities. Not only can we showcase our knowledge, but we can also stay updated on company announcements or job leads from people already in the know.
✨Consider Industry Certifications
Pushing ahead with certifications like the NEBOSH National Certificate in Occupational Safety and Health (if you’re into safety) can give us a leg up in this competitive field. It not only builds our credibility but also shows employers that we’re serious about our career in energy and utilities.
✨Apply ThroughCostain's Website
Don’t forget to apply directly through Costain's website for the full-time Document Control Manager role. Many companies prioritise candidates who show initiative by going straight to the source. Make sure we tailor our application to highlight our passion for the energy sector!
We think you need these skills to ace Document Control Manager in England
Some tips for your application 🫡
Show Off Your Energy Knowledge:When crafting your CV and cover letter, make sure you highlight any knowledge or experience related to the energy-utilities sector. Whether it’s coursework, internships, or projects that showcase your understanding of energy management, sustainability, or regulatory frameworks, we want to see that passion and expertise shine through.
Quantify Your Achievements:In our field, numbers speak volumes! Don’t just tell us about your previous roles; quantify your achievements where possible. For instance, mention how you improved energy efficiency by a percentage or contributed to cost savings. This makes your application more compelling and shows us just how impactful you can be.
Tailor Your Cover Letter:Your cover letter is your chance to connect personally with us at Costain. Tailor it to reflect how your values align with our mission in the energy sector. Share why you're excited about this specific role and how you envision contributing to our goals.
Demonstrate Your Team Spirit:Collaboration is key in the energy-utilities industry. In your application, emphasise any team projects or experiences where you worked effectively with others, especially on sustainability initiatives or technical projects. We're looking for someone who can mesh well with our team!
How to prepare for a job interview at Costain
✨Show Your Passion for Renewable Energy
In the energy-utilities sector, it’s vital to demonstrate your enthusiasm for sustainable practices and innovations. Share experiences where you've worked on or studied renewable energy projects, whether that’s through coursework, past internships, or personal initiatives. Let us see how your passion aligns with the ethos of Costain.
✨Brush Up on Industry Regulations
Being familiar with industry standards and regulations is crucial in energy-utilities interviews. Make sure to know the basics of relevant policies and frameworks, like the Energy Act or environmental legislation. This will not only show you’ve done your homework but will also prepare you for potential technical questions about compliance during your interview.
✨Highlight Teamwork and Project Management Skills
Most roles in the energy sector involve collaboration with diverse teams. Be ready to discuss examples where you’ve successfully worked in teams or led projects, especially those involving energy initiatives. This is particularly important for a full-time position, as employers want to see you bring a collaborative spirit to Costain.
✨Prepare for Technical Assessments
Expect some technical questions or even practical assessments during your interview, especially about energy efficiency methodologies or basic engineering principles relevant to the role. It’s a good idea to brush up on key concepts and be prepared to explain them clearly, as this will demonstrate your technical proficiency and readiness to jump into your new role.
