At a Glance
- Tasks: Lead and improve document control systems for a landmark energy project.
- Company: Join a forward-thinking company in the energy sector, based in Teesside.
- Benefits: Competitive salary, career development, and a supportive team environment.
- Other info: Opportunity to champion best practices and drive innovation in document management.
- Why this job: Make a real impact on project delivery and quality outcomes.
- Qualifications: Experience in document control and team leadership in engineering or construction.
The predicted salary is between 50000 - 65000 £ per year.
Due to project growth, we are looking for a Document Control Manager to join a landmark energy project in Teesside. The Document Control Manager leads the implementation, management, and continuous improvement of document control systems, processes, and standards across projects. This role ensures all documentation is accurate, compliant, traceable, and easily accessible, aligning with organisational and regulatory requirements. The Document Control Manager plays a critical role in supporting project delivery and quality outcomes through structured information management and team leadership. Based on site in Teesside a minimum of 3 days a week.
Responsibilities
- Develop, implement, and maintain document control procedures, standards, and systems.
- Ensure compliance with relevant regulatory, contractual, and company documentation standards (e.g., ISO 19650).
- Manage the full document lifecycle: creation, review, approval, distribution, retention, and archiving.
- Lead, mentor, and develop a team of document control professionals.
- Set performance objectives, conduct appraisals, and oversee training initiatives.
- Promote a culture of high performance, collaboration, and continuous improvement.
- Administer and optimise the use of Electronic Document Management Systems (EDMS).
- Ensure data integrity, user access control, and system functionality.
- Drive system upgrades, user training, and support.
- Collaborate with project managers, engineers, and stakeholders to meet information management needs.
- Coordinate document reviews, approvals, and external/internal submissions.
- Provide clear reporting on document control metrics, compliance, and project readiness.
- Conduct regular audits of document control practices.
- Implement corrective and preventative actions to address non-conformities.
- Maintain detailed records of audits, inspections, and compliance checks.
- Champion best practices and technological advancements in document control and information management.
- Identify inefficiencies and lead initiatives to streamline processes and increase automation and digital file systems.
Qualifications
Essential
- Significant experience in document control, especially in a senior/managerial capacity.
- Strong background in the engineering, construction, or infrastructure sectors.
- Proven experience in implementing and managing EDMS solutions.
- Demonstrated ability to lead teams and support major project delivery.
- Experience in document audits, compliance assurance, and corrective action planning.
Desirable
- Familiarity with ISO 19650, BS EN standards, or other industry-standard documentation frameworks.
- Proficient in EDMS platforms (e.g., BC, Documentum, ProjectWise, SharePoint).
- Strong Microsoft Office Suite skills (Word, Excel, Outlook, PowerPoint).
- Knowledge of database management and digital file systems.
- Bachelor’s degree in Engineering, Construction Management, Information Management, or Business Administration.
- Certifications in document management, quality management, or project management (e.g., ISO 9001, PMP, PRINCE2).
Equal Opportunity Statement
A Disability Confident employer will generally offer an interview to any applicant that discloses they have a disability and meets the minimum criteria for the job as defined by the employer.
Document Control Manager employer: Costain
Join a forward-thinking company that prioritises employee development and fosters a collaborative work culture in Teesside. As a Document Control Manager, you will benefit from a supportive environment that encourages continuous improvement and innovation, while also enjoying competitive remuneration and opportunities for professional growth within a landmark energy project. With a commitment to high performance and compliance, this role offers a unique chance to lead a dedicated team and make a significant impact on project delivery.
StudySmarter Expert Advice🤫
We think this is how you could land Document Control Manager
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Costain, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Control Manager at Costain.
We think you need these skills to ace Document Control Manager
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Costain
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
