Vetting and Pass Management Administrator - London in Bow

We have a great opportunity for a Vetting & Pass Management administrator to join the pass management team for our Aviation business. The responsibility involves supporting the security clearance process for the business, undertaking assessments for clearance eligibility of candidates and supporting the pass process from start to finish. The role requires a high level of integrity, attention to detail and good communication and of course the ability to handle sensitive and confidential information.

• Collation of supporting documentation and production of security vetting packs, liaising with client security team.
• Liaising with Recruitment team to advise on security vetting/screening information and candidate clearance eligibility.
• Supporting the vetting and pass management coordinator, including the process of personnel security clearances.
• Supporting the management of key internal and external stakeholder relationships.
• Supporting producing reports that include progress of security clearances, passes and permits.
• Support the coordination of the onboarding process for new starters (HR, IT, systems, client inductions).
• Coordination of travel, accommodation and meetings as required.
• Provision of administrative support as required.

Please note this role requires 4 day presence at our site office at Heathrow Airport.

Key Responsibilities

We are looking for a person with the following skills/attributes:

• Excellent interpersonal and communication skills with a high standard of personal qualities such as tact, sensitivity, and ease of establishing rapport with others, together with an understanding of life experience and diversity issues.
• Shows empathy with people and their given elicit sensitive information that is being sought, and sometimes suppressed.
• Ability to interrogate, analyse and report information, as well as managing multiple tasks at once.
• Proactive, highly motivated, and flexible approach.
• Ability to work independently and in a busy, fast paced environment.
• High standard of written communication skills with an eye for detail.
• Comfortable to challenge constructively and able to work effectively at all levels in the Organisation.
• Must be customer focused.
• Team player and able to work collaboratively with and through others.
• Hold or able to attain minimum of airside security clearance.
• Previous experience in an administration role.
• Experience in working as part of a team.
• Good IT literacy with Microsoft Office suite.
• Proven reporting and administrative experience.
• Experience of working in a large organisation or large project desirable.
• Prior Authorised Signatory at UK airport or security vetting/screening experience desirable.

Qualifications

Essential: GCSEs in subjects such as English and Maths.

Desirable: A-level or degree in English.

About Us: Costain helps to improve people's lives with integrated, leading edge, smart infrastructure solutions across the UK's energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK's leading smart infrastructure solutions company.

We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery.

Our culture and values underpin everything we do. Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase. We do share individual feedback following an interview.

A Disability Confident employer will generally offer an interview to any applicant that discloses they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.