Junior Document Controller in Aberdeen

Due to continued growth, the position of a Junior Document Controller has become available to join our successful team based in Aberdeen. The Junior Document Controller will play a vital role in the team, contributing to efficient document control, data management, and overall project success. This role is hybrid, 3 days a week in our Aberdeen office.

At Costain, we believe diverse perspectives drive innovation. If you’re passionate about making a positive impact and think you can bring value to our team, we’d love to hear from you—even if you don’t tick every box. Your unique skills and experiences could be exactly what we need.

Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation, and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising, and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company.

We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation, or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets:

• Future-shaping strategic consultancy
• Consultancy and advisory
• Digital technology solutions
• Asset optimisation
• Complex programme delivery

Our culture and values underpin everything we do. Costain appreciates the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at the application phase. We do share individual feedback following an interview.

A Disability Confident employer will generally offer an interview to any applicant that discloses they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal, and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.

Essential:

• Previous experience in document control, administrative support, or a technical clerk role preferred.
• Familiarity with document control software and database systems.
• Strong organisational and time-management skills, with the ability to handle multiple tasks simultaneously.
• Attention to detail and commitment to accuracy.
• Excellent communication skills, both written and verbal.
• Proficient in MS Office applications and document management systems.
• Ability to work independently and as part of a team.

Desirable:

• Familiar with common document control/CDE tools (e.g. BC, ProjectWise, D2, SharePoint).
• Basic knowledge of version control and file-naming standards.
• Willing to visit project sites occasionally.

Responsibilities:

• Keep the document control system up to date and follow company procedures.
• Log, issue, and track documents to internal teams, suppliers, and clients, keeping clear records of who received what and when.
• Manage version control and audit trails so only current documents are used.
• Enter and update metadata accurately; run simple status and distribution reports when asked.
• Prepare and maintain templates and forms; respond to document requests promptly.
• Coordinate reviews and approvals so documents are turned around on time.
• Carry out basic quality checks for completeness, file naming, and formatting before issue.
• Liaise with project teams and external parties; escalate document issues or delays early.

Full time

Posting Date: 2026-05-20