At a Glance
- Tasks: Support project office operations and manage document control for a clean energy transition.
- Company: Join Costain, a leader in engineering and digital solutions for sustainable infrastructure.
- Benefits: Gain hands-on experience, develop skills, and contribute to impactful projects in the energy sector.
- Other info: Dynamic work environment with opportunities for growth and collaboration.
- Why this job: Be part of a team driving the UK's low-carbon economy while enhancing your administrative skills.
- Qualifications: Experience in administration and document control; strong communication and IT skills required.
The predicted salary is between 30000 - 40000 € per year.
At Costain, our Energy Sector helps our customers transition to clean energy while providing practical solutions to improve the efficiency, sustainability and resilience of existing infrastructure. We focus on delivering engineering, construction and digital solutions to support the UK’s transition to a low-carbon economy.
We require a Site Administrator/Document Controller to support our project office in Lincolnshire. Your responsibility is to ensure the efficient, day-to-day administrative operation of the project office. This includes coordinating and overseeing administrative duties as well as the coordination of any facilities-based functions within the office.
Responsibilities include:
- Document Control
- Greeting visitors
- Managing office supplies and equipment
- Overseeing contractors carrying out property repairs and inspections
- Owning budgets
- Supporting senior staff members with administrative tasks
- Management of office-based soft services such as cleaning, facilities management and site security
This role is based full time on site in Lincolnshire. At Costain, we believe diverse perspectives drive innovation. If you’re passionate about making a positive impact and think you can bring value to our team, we’d love to hear from you—even if you don’t tick every box. Your unique skills and experiences could be exactly what we need.
Additional Responsibilities:
- Assisting with the set up and administration of project systems and data for the office
- Facilitating site inductions and assisting onboarding process for new starters
- Managing all aspects of office duties: maintaining office and cleaning supplies and asset register; ordering materials for site: signage, kitchen and toilet supplies, office stationery, PPE, etc.
- Organising site visits, events and training courses: PPE, hotels, car hire, meeting room, lunches, etc.
- Copying onto server: plant inspections, check sheets, etc.
- Filing site deliveries, waste transfer notes, etc. in site files and SharePoint drive
- Taking weekly returns from subcontractors: hours, waste transfer notes, consignment notes, materials, fuel used, etc.
- Uploading some of this data with Sustainability Team on Moata
- Supporting safety team upload safety data on Capture Scribe weekly and monthly meeting minutes, distributing to attendees
- Managing meeting room
- Circulating team communications
- Filing and scanning items for folders
- Assisting with issuing/filing drawings on SharePoint and on site to site team
- Managing drawing register MDR/CDL with Engineering Dept.
- Managing document register, supporting the reviewers with revisions and issue of H&S documentation to client on SharePoint (H&S documents, CDM plans, etc.)
Qualifications:
- Experience in a similar role is essential
- Good interpersonal skills
- Document control experience
- Innovative, flexible and willing to adapt
- Ability to influence and persuade
- Proficient in the Microsoft Office suite and good general IT literacy
- Excellent communicator both written and verbally
- Self-motivated
- Able to work to tight deadlines
- Capable of collaborating across a wide team and gathering information
- Meticulous in data entry and checking quality of output
- Excellent organisation skills
- Minute taking, booking meeting rooms, hot desks and managing diaries of senior management
- Pro-active and quick learner
Site Administrator/ Document Controller employer: Costain Group
At Costain, we pride ourselves on being an exceptional employer, particularly for the Site Administrator/Document Controller role in Lincolnshire. Our collaborative work culture fosters innovation and personal growth, offering employees the chance to contribute to meaningful projects that support the UK's transition to a low-carbon economy. With a focus on diversity and inclusion, we provide ample opportunities for professional development, ensuring that every team member can thrive in a supportive environment while making a positive impact in the energy sector.
StudySmarter Expert Advice🤫
We think this is how you could land Site Administrator/ Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their focus on energy transition and sustainability, and think about how your skills as a Site Administrator/Document Controller can contribute to their goals.
✨Tip Number 3
Practice your communication skills! Being an excellent communicator is key in this role, so rehearse common interview questions and be ready to showcase your interpersonal skills and ability to collaborate across teams.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Costain.
We think you need these skills to ace Site Administrator/ Document Controller
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Site Administrator/Document Controller role. Highlight your document control experience and any relevant administrative tasks you've handled in the past.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're passionate about supporting clean energy initiatives. Share specific examples of how you've contributed to a collaborative office environment or managed office supplies effectively.
Show Off Your IT Skills:Since proficiency in Microsoft Office is key, don’t forget to mention any specific software or tools you’re familiar with. If you’ve used SharePoint or similar platforms, let us know!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Costain Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Site Administrator/Document Controller. Familiarise yourself with document control processes and office management tasks. This will help you answer questions confidently and demonstrate your knowledge of the role.
✨Showcase Your Interpersonal Skills
Since this role requires excellent communication and collaboration, be prepared to discuss examples of how you've effectively worked with teams in the past. Share specific instances where your interpersonal skills made a positive impact on a project or team dynamic.
✨Demonstrate Your Organisational Skills
Bring examples of how you've managed multiple tasks or projects simultaneously. Discuss your methods for staying organised, such as using digital tools or creating checklists. This will show that you can handle the diverse responsibilities of the role efficiently.
✨Prepare Questions for Them
At the end of the interview, have a few thoughtful questions ready about the company culture, team dynamics, or specific projects. This not only shows your interest in the position but also helps you assess if the company is the right fit for you.
