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- Tasks: Manage and optimise document control processes for major water sector projects.
- Company: Join a leading company in the water sector with exciting growth opportunities.
- Benefits: Competitive salary, career development, and a supportive team environment.
- Why this job: Be part of impactful projects that shape the future of water infrastructure.
- Qualifications: Experience in document control and strong organisational skills required.
- Other info: Dynamic role with potential for site visits and professional growth.
The predicted salary is between 36000 - 60000 £ per year.
Due to significant growth in our water sector, we are recruiting for a Senior Document Controller to join our delivery team, working on the Northumbrian Water Framework. Costain have won extensive work across the water sector this year to support the AMP 8 investment cycle. We have been appointed by Northumbrian Water to the Living Water Enterprise to help shape and deliver its strategic infrastructure upgrade programme with contracts valued up to c.£670m to Costain over the next 15 years.
The Document Control/Information Management Department plays a pivotal role in ensuring the efficient management, security, and accessibility of documents and information across all projects and operational levels. This department is central to the company's ability to execute projects effectively, comply with regulatory requirements, and maintain high standards of quality and efficiency. This role is primarily office-based, with the potential for occasional visits to project sites.
Responsibilities
- Document Management: Implement and manage document control processes and systems for accurate recording, updating, and tracking of all project documents, responsible for maintaining the accurate records of company documentation, and meeting formal requirements.
- Quality Control: Ensure all documentation, including drawings, reports, and records, meets quality standards and is in compliance with project requirements and industry regulations.
- Collaboration: Liaise with project managers, engineers, and external parties to coordinate the distribution and flow of documents. Facilitate effective communication and document sharing across all project phases.
- Version Control: Manage and maintain version control of project documents to ensure that the most current and accurate information is available to all stakeholders.
- Training and Support: Provide training and support to project team members on document control procedures and systems. Ensure that all personnel are aware of the document management policies.
- Reporting: Generate and maintain reports on document status, progress, and compliance for project teams and management.
- Archiving: Oversee the proper archiving of project documents and records in accordance with legal, regulatory, and company requirements.
Qualifications
- Significant experience in document control or information management, preferably within engineering, construction, or a related technical field.
- In-depth knowledge of electronic document management systems (EDMS) and related software applications.
- Familiarity with industry standards for document control, quality management systems, and the specific regulations affecting document management.
- Understanding of legal, regulatory, and compliance aspects related to document and records management, including data protection laws.
- Ability to lead and manage a team of document controllers, including setting objectives, assigning tasks, and monitoring performance.
- Strong organisational skills to manage large volumes of documents and complex information systems. Ability to prioritise tasks and delegate effectively.
- Excellent communication skills, both written and verbal, for liaising with project teams, stakeholders, and external parties. Ability to clearly convey document management processes and requirements.
- Ability to analyse document management processes, identify issues, and implement solutions to improve efficiency and compliance.
- Meticulous attention to detail to ensure the accuracy, completeness, and quality of documents.
- Competence in using IT systems, databases, and office software. Adaptability to new technologies and software in document and information management.
- Previous exposure to project management practices and understanding of how document control activities integrate with project execution.
Senior Document Controller employer: Costain Group
Contact Detail:
Costain Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Document Controller
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about letting people know you’re on the lookout for a Senior Document Controller role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by brushing up on your document control knowledge and industry standards. Be ready to discuss how you’ve managed document processes in the past and how you can bring that expertise to the table. Confidence is key!
✨Tip Number 3
Showcase your skills with a portfolio! If you’ve got examples of successful document management or projects you’ve worked on, put them together in a neat presentation. This will help you stand out and demonstrate your capabilities.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications that way!
We think you need these skills to ace Senior Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Document Controller role. Highlight your experience in document control and any relevant software you've used. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific projects or experiences that relate to the water sector and document management.
Showcase Your Communication Skills: Since this role involves liaising with various teams, it's crucial to demonstrate your communication skills. Use clear and concise language in your application to show us you can convey information effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy!
How to prepare for a job interview at Costain Group
✨Know Your Document Control Inside Out
Make sure you brush up on your knowledge of document control processes and systems. Be ready to discuss your experience with electronic document management systems (EDMS) and how you've implemented quality control measures in past roles.
✨Showcase Your Collaboration Skills
Since this role involves liaising with project managers and engineers, prepare examples of how you've effectively communicated and collaborated in previous positions. Highlight any specific instances where your communication made a difference in document flow or project success.
✨Demonstrate Your Organisational Prowess
Be prepared to talk about how you manage large volumes of documents and complex information systems. Share strategies you've used to prioritise tasks and delegate effectively, as this will show your ability to handle the demands of the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in document management. Think of scenarios where you've identified issues in document control processes and how you implemented solutions to improve efficiency and compliance.
