At a Glance
- Tasks: Lead document control systems and ensure compliance for a landmark energy project.
- Company: Join Costain, a forward-thinking company driving innovation in the energy sector.
- Benefits: Competitive salary, career development, and a collaborative work environment.
- Other info: Opportunity for growth in a diverse and inclusive workplace.
- Why this job: Make a real impact on project delivery while leading a dynamic team.
- Qualifications: Experience in document control and strong leadership skills required.
The predicted salary is between 50000 - 65000 € per year.
Due to project growth, we are looking for a Document Control Manager to join a landmark energy project in Teesside. The Document Control Manager leads the implementation, management, and continuous improvement of document control systems, processes, and standards across projects. This role ensures all documentation is accurate, compliant, traceable, and easily accessible, aligning with organisational and regulatory requirements. The Document Control Manager plays a critical role in supporting project delivery and quality outcomes through structured information management and team leadership. Based on site in Teesside a minimum of 3 days a week.
At Costain, we believe diverse perspectives drive innovation. If you’re passionate about making a positive impact and think you can bring value to our team, we’d love to hear from you—even if you don’t tick every box. Your unique skills and experiences could be exactly what we need.
Responsibilities- Document Management & Compliance
- Develop, implement, and maintain document control procedures, standards, and systems.
- Ensure compliance with relevant regulatory, contractual, and company documentation standards (e.g., ISO 19650).
- Manage the full document lifecycle: creation, review, approval, distribution, retention, and archiving.
- Team Leadership
- Lead, mentor, and develop a team of document control professionals.
- Set performance objectives, conduct appraisals, and oversee training initiatives.
- Promote a culture of high performance, collaboration, and continuous improvement.
- System Oversight
- Administer and optimise the use of Electronic Document Management Systems (EDMS).
- Ensure data integrity, user access control, and system functionality.
- Drive system upgrades, user training, and support.
- Project & Stakeholder Coordination
- Collaborate with project managers, engineers, and stakeholders to meet information management needs.
- Coordinate document reviews, approvals, and external/internal submissions.
- Provide clear reporting on document control metrics, compliance, and project readiness.
- Quality Assurance & Audits
- Conduct regular audits of document control practices.
- Implement corrective and preventative actions to address non-conformities.
- Maintain detailed records of audits, inspections, and compliance checks.
- Process Improvement
- Champion best practices and technological advancements in document control and information management.
- Identify inefficiencies and lead initiatives to streamline processes and increase automation and digital file systems.
- Essential
- Significant experience in document control, especially in a senior/managerial capacity.
- Strong background in the engineering, construction, or infrastructure sectors.
- Proven experience in implementing and managing EDMS solutions.
- Demonstrated ability to lead teams and support major project delivery.
- Experience in document audits, compliance assurance, and corrective action planning.
- Desirable
- Familiarity with ISO 19650, BS EN standards, or other industry-standard documentation frameworks.
- Proficient in EDMS platforms (e.g., BC, Documentum, ProjectWise, SharePoint).
- Strong Microsoft Office Suite skills (Word, Excel, Outlook, PowerPoint).
- Knowledge of database management and digital file systems.
- Bachelor’s degree in Engineering, Construction Management, Information Management, or Business Administration.
- Certifications in document management, quality management, or project management (e.g., ISO 9001, PMP, PRINCE2).
Document Control Manager employer: Costain Group
At Costain, we pride ourselves on fostering a dynamic and inclusive work environment where innovation thrives. As a Document Control Manager in Teesside, you will not only lead a talented team but also have access to continuous professional development opportunities and a culture that values diverse perspectives. Join us to make a meaningful impact on landmark energy projects while enjoying the benefits of a supportive workplace committed to your growth.
StudySmarter Expert Advice🤫
We think this is how you could land Document Control Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering and construction sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your document control achievements and any systems you've implemented. This will give potential employers a clear picture of what you can bring to the table.
✨Tip Number 3
Prepare for interviews by brushing up on common questions related to document management and compliance. Think about specific examples from your past experience that demonstrate your leadership and problem-solving skills.
✨Tip Number 4
Don’t forget to apply through our website! We’re always on the lookout for passionate individuals who can contribute to our projects. Your unique skills could be just what we need, so get your application in!
We think you need these skills to ace Document Control Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the Document Control Manager role. Highlight your experience in document management and any relevant projects you've worked on. We want to see how your skills align with what we're looking for!
Showcase Your Leadership Skills:Since this role involves leading a team, don’t forget to mention your leadership experience. Share examples of how you've mentored others or improved team performance. We love seeing candidates who can inspire and drive their teams forward!
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate straightforward communication, especially when it comes to complex topics like document control!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to track your application status. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Costain Group
✨Know Your Document Control Inside Out
Make sure you brush up on your knowledge of document control systems and standards, especially ISO 19650. Be ready to discuss how you've implemented these in past roles and how they can benefit the company.
✨Showcase Your Leadership Skills
Prepare examples that highlight your experience in leading and mentoring teams. Think about specific situations where you’ve set performance objectives or conducted training initiatives, as this will demonstrate your capability to lead a team effectively.
✨Familiarise Yourself with EDMS Platforms
Since the role involves managing Electronic Document Management Systems, be prepared to talk about your experience with platforms like SharePoint or Documentum. If you can, bring examples of how you’ve optimised these systems in previous projects.
✨Emphasise Continuous Improvement
Discuss your approach to process improvement and how you've championed best practices in document control. Be ready to share specific instances where you identified inefficiencies and led initiatives to streamline processes.
