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- Tasks: Manage and organise project documents, ensuring smooth flow and accessibility.
- Company: Join a leading company working on exciting water projects with Thames Water.
- Benefits: Gain valuable experience, develop skills, and work in a supportive team environment.
- Other info: Opportunities for professional development and career growth in a dynamic industry.
- Why this job: Be a key player in innovative projects that make a real difference in the community.
- Qualifications: Knowledge of quality systems and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Costain are working with Thames Water on a variety of water and wastewater projects and have fantastic opportunities for individuals to join our growing AMP8 delivery team, working predominantly across the Thames Valley and Thames South regions. There is a mix of projects ranging from smaller capital maintenance to large civil new build schemes.
Document Controller is required to implement and manage processes relating to the company Document Control and Management systems. Working with the project team in order to implement and control these systems, they must also manage the distribution of all documentation and ensure good relationships with external and internal stakeholders.
Responsibilities- Document processing & Management, including:
- Process, catalogue and store documents in physical or digital formats, ensuring they are accessible and correctly filed.
- Manage the lifecycle of documents, including creation, revisions, approval, distribution and archiving, in alignment with project and company standards.
- Establish and maintain a standard, structured folder system.
- Ensure that all documents adhere to company policies, project and client requirements.
- Track project document control status to ensure sites meet the relevant timescales.
- Act as a liaison between project teams, departments, and external partners to ensure smooth document flow and accessibility.
- Liaise with the Contract and Core Team to assist with ensuring that all procedural documents are submitted on time.
- Highlight upcoming deadlines and outstanding actions for the Contract Team.
- Manage access to our document control system for the Contract Team and Supply Chain.
- Be the main point of contact for related queries and guidance material on the document management systems.
- Ensure that all documents adhere to company policies, project requirements, and industry regulations.
- Regularly review and audit documentation processes and storage for compliance and efficiency.
- Assist the Quality Assurance Manager in the implementation of quality assurance, regularly review and audit documentation processes and storage for compliance and efficiency, continuous improvement and innovation including sharing practices with/from the wider group.
- Participate in continual professional development, including that which will benefit others in the business as well as oneself.
- Maintain the integrity and confidentiality of project documents, implementing measures to prevent unauthorised access or alterations.
- Ensure proper version control and keeping an accurate history of revisions and approvals.
- Ensure all paperwork is recorded when disposed of/archived on the relevant tracker.
- Knowledge of the requirements of ISO 9001 (Quality Systems) and ISO 27001 (Information Security).
- Communicate well at all levels.
- Duties may include attending site when required.
Document Controller in Camberley employer: Costain Group
Contact Detail:
Costain Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Camberley
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their projects. Tailor your answers to show how your skills as a Document Controller can help them manage their documentation processes effectively.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable talking about your experience and how it relates to the role. This will help you feel more confident when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Document Controller in Camberley
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management systems and any relevant qualifications. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you can contribute to our projects. Keep it concise but engaging – we love a good story!
Showcase Your Attention to Detail: As a Document Controller, attention to detail is key. In your application, make sure to demonstrate your ability to manage documents accurately and efficiently. A well-organised application will catch our eye!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy!
How to prepare for a job interview at Costain Group
✨Know Your Documents
Familiarise yourself with document control processes and systems relevant to the role. Be ready to discuss how you would manage document lifecycles, from creation to archiving, and demonstrate your understanding of quality assurance standards like ISO 9001.
✨Showcase Your Communication Skills
As a Document Controller, you'll need to liaise with various teams and stakeholders. Prepare examples of how you've effectively communicated in past roles, especially in coordinating document flow and ensuring everyone is on the same page.
✨Highlight Your Organisational Skills
Be prepared to talk about your methods for maintaining structured folder systems and managing deadlines. Share specific strategies you've used to keep documents accessible and ensure compliance with company policies.
✨Demonstrate Your Commitment to Quality
Discuss your experience with quality control and compliance. Be ready to explain how you've audited documentation processes in the past and what steps you took to ensure adherence to industry regulations and continuous improvement.