At a Glance
- Tasks: Manage document control systems and ensure project success through efficient data management.
- Company: Join a growing team at Costain, known for innovation and diverse perspectives.
- Benefits: Hybrid work model, competitive salary, and opportunities for personal growth.
- Other info: Opportunity to work with a dynamic team and visit project sites occasionally.
- Why this job: Make a positive impact while developing your skills in a supportive environment.
- Qualifications: Experience in document control or administrative support is preferred.
The predicted salary is between 25000 - 30000 € per year.
Due to continued growth, the position of a Junior Document Controller has become available to join our successful team based in Aberdeen. The Junior Document Controller will play a vital role in the team, contributing to efficient document control, data management, and overall project success. This role is hybrid, 3 days a week in our Aberdeen office. At Costain, we believe diverse perspectives drive innovation. If you’re passionate about making a positive impact and think you can bring value to our team, we’d love to hear from you—even if you don’t tick every box. Your unique skills and experiences could be exactly what we need.
Responsibilities- Keep the document control system up to date and follow company procedures.
- Log, issue and track documents to internal teams, suppliers and clients, keeping clear records of who received what and when.
- Manage version control and audit trails so only current documents are used.
- Enter and update metadata accurately; run simple status and distribution reports when asked.
- Prepare and maintain templates and forms; respond to document requests promptly.
- Coordinate reviews and approvals so documents are turned around on time.
- Carry out basic quality checks for completeness, file naming and formatting before issue.
- Liaise with project teams and external parties; escalate document issues or delays early.
- Previous experience in document control, administrative support, or a technical clerk role preferred.
- Familiarity with document control software and database systems.
- Strong organisational and time-management skills, with the ability to handle multiple tasks simultaneously.
- Attention to detail and commitment to accuracy.
- Excellent communication skills, both written and verbal.
- Proficient in MS Office applications and document management systems.
- Ability to work independently and as part of a team.
- Familiar with common document control/CDE tools (e.g. BC, ProjectWise, D2, SharePoint).
- Basic knowledge of version control and file-naming standards.
- Willing to visit project sites occasionally.
Junior Document Controller in Aberdeen employer: Costain Group
At Costain, we pride ourselves on fostering a collaborative and inclusive work environment where every team member's contributions are valued. As a Junior Document Controller in our Aberdeen office, you'll benefit from a hybrid working model that promotes work-life balance, alongside opportunities for professional development and growth within a dynamic team. Join us to be part of a company that champions innovation and encourages diverse perspectives, making a meaningful impact in the industry.
StudySmarter Expert Advice🤫
We think this is how you could land Junior Document Controller in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute to their success. We want you to show them why you're the perfect fit for the Junior Document Controller position!
✨Tip Number 3
Practice your responses to common interview questions. Think about your past experiences and how they relate to document control and project management. Confidence is key, so let’s nail those answers together!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive and eager to join our team.
We think you need these skills to ace Junior Document Controller in Aberdeen
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Junior Document Controller role. Highlight any previous experience in document control or administrative support, and don’t forget to mention your familiarity with document management systems!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your unique skills can contribute to our team. Keep it concise but engaging—show us your personality!
Show Off Your Attention to Detail:As a Junior Document Controller, attention to detail is key. Make sure your application is free from typos and errors. This not only shows your commitment to accuracy but also gives us a glimpse of how you’ll handle documents in the role.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to see all the other exciting opportunities we have!
How to prepare for a job interview at Costain Group
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and software. Familiarise yourself with common tools like SharePoint or ProjectWise, as this will show your potential employer that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you kept everything organised and met deadlines, as this is crucial for a Junior Document Controller role.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since excellent communication skills are essential for this position, consider doing mock interviews with friends or family to refine your verbal communication.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you'll be working on, or how they handle document control challenges. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
