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- Tasks: Support the security clearance process and manage pass applications for our Aviation team.
- Company: Join Costain, a leader in smart infrastructure solutions across the UK.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Why this job: Make a real impact by ensuring security and supporting new starters in a fast-paced setting.
- Qualifications: Strong admin skills, attention to detail, and ability to handle sensitive information.
- Other info: Be part of a collaborative team focused on improving lives through innovative solutions.
The predicted salary is between 30000 - 42000 £ per year.
We have a great opportunity for a Vetting & Pass Management Administrator to join the pass management team for our Aviation business. The responsibility involves supporting the security clearance process for the business, undertaking assessments for clearance eligibility of candidates and supporting the pass process from start to finish. The role requires a high level of integrity, attention to detail and good communication and the ability to handle sensitive and confidential information.
Responsibilities
- Collation of supporting documentation and production of security vetting packs, liaising with client security team
- Liaising with Recruitment team to advise on security vetting / screening information and candidate clearance eligibility
- Supporting the vetting and pass management coordinator, including the process of personnel security clearances
- Supporting the management of key internal and external stakeholder relationships
- Supporting producing reports that include progress of security clearances, passes and permits
- Support the coordination of the onboarding process for new starters (HR, IT, systems, client inductions)
- Coordination of travel, accommodation and meetings as required
- Provision of administrative support as required
Qualifications and Experience
- Hold or able to attain minimum of airside security clearance
- Previous experience in an administration role
- Experience in working as part of a team
- Good IT literacy with Microsoft Office suite
- Proven reporting and administrative experience
- Experience of working in a large organisation or large project desirable
- Prior Authorised Signatory at UK airport or security vetting / screening experience desirable
Skills and Attributes
- Excellent interpersonal and communication skills with tact, sensitivity, and ease of establishing rapport with diverse people
- Ability to handle sensitive information and show empathy
- Ability to interrogate, analyse and report information, and manage multiple tasks
- Proactive, highly motivated, and flexible
- Ability to work independently and in a busy, fast-paced environment
- High standard of written communication with attention to detail
- Comfortable to challenge constructively and work effectively at all levels
- Customer focused; team player who can collaborate with others
About Us
Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.
Vetting & Pass Management Administrator employer: Costain Group PLC
Contact Detail:
Costain Group PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Vetting & Pass Management Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the aviation industry, especially those who work in vetting and pass management. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of security clearance processes. We want you to show off your understanding of the role and how you can contribute to the team right from the get-go!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the position. Plus, it’s a great chance to reiterate why you’re the perfect fit.
✨Tip Number 4
Apply through our website for the best chance at landing the job. It streamlines the process and ensures your application gets the attention it deserves. Let’s get you on board with us!
We think you need these skills to ace Vetting & Pass Management Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Vetting & Pass Management Administrator role. Highlight your relevant experience in administration and any specific skills that match the job description, like handling sensitive information or working with security clearances.
Show Off Your Attention to Detail: Since this role requires a high level of attention to detail, ensure your application is free from typos and errors. Use clear formatting and bullet points to make it easy for us to read through your qualifications and experiences.
Communicate Clearly: Good communication is key in this role, so let that shine through in your written application. Be concise but informative, and don’t hesitate to showcase your interpersonal skills in your cover letter.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of being noticed. It’s the easiest way for us to keep track of your application and ensures you’re considered for the role!
How to prepare for a job interview at Costain Group PLC
✨Know Your Stuff
Before the interview, make sure you understand the vetting and pass management process inside out. Familiarise yourself with security clearance protocols and the specific responsibilities of the role. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Attention to Detail
Given the nature of the role, attention to detail is crucial. Prepare examples from your past experiences where your meticulousness made a difference. Whether it was collating documentation or managing sensitive information, be ready to discuss how you ensured accuracy and compliance.
✨Communicate Effectively
Strong communication skills are key for this role. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to the questions asked and respond thoughtfully, demonstrating your ability to engage with diverse stakeholders.
✨Be Proactive and Flexible
The job requires a proactive approach and the ability to adapt in a fast-paced environment. Share instances where you took initiative or adapted to changing circumstances in previous roles. This will highlight your motivation and readiness to tackle challenges head-on.
