At a Glance
- Tasks: Support project office with administration, document control, and site coordination.
- Company: Join Costain, a leader in smart infrastructure solutions for the energy sector.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Other info: Collaborative team culture focused on innovation and sustainability.
- Why this job: Make a difference in the clean energy transition while developing your skills.
- Qualifications: Experience in administration and document control; strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
At Costain our Energy Sector helps our customers transition to clean energy, while providing practical solutions to improve the efficiency, sustainability and resilience of existing infrastructure. We focus on delivering engineering, construction and digital solutions to support the UK’s transition to low-Carbon Economy.
The role is a Site Administrator/Document Controller based on-site in Lincolnshire to support the project office and related administrative functions.
Responsibilities- Assisting with the setup and administration of project systems and data for the office
- Facilitate site inductions and assist onboarding process for new starters
- Manage all aspects of office duties: maintain office and cleaning supplies and asset register
- Order materials for site: signage, kitchen and toilet supplies, office stationery, PPE, etc.
- Organise site visits, events and training courses: PPE, hotels, car hire, meeting rooms, lunches, etc.
- Copy onto server: plant inspections, check sheets; file site deliveries, waste transfer notes, etc. in site files and SharePoint drive
- Take weekly returns from subcontractors: hours, waste transfer notes, consignment notes, materials, fuel used, etc.
- Upload relevant data with Sustainability Team on Moata
- Support safety team by uploading safety data on Capture
- Record weekly and monthly meeting minutes, distribute to attendees and manage meeting room
- Circulate team communications
- File and scan items for folders
- Assist with issuing and filing drawings on SharePoint and for the site team
- Manage drawing register MDR/CDL with Engineering Department
- Manage document register, support reviewers with revisions and issue of H&S documentation to client on SharePoint (H&S documents, CDM plans, etc.)
- Experience in a similar role is essential
- Good interpersonal skills
- Document control experience
- Innovative, flexible and willing to adapt
- Ability to influence and persuade
- Proficient in the Microsoft Office suite and good general IT literacy
- Excellent communicator both written and verbal
- Self-motivated
- Ability to work to tight deadlines
- Ability to collaborate across a wide team and gather information
- Meticulous in data entry and checking quality of output
- Excellent organisational skills
- Minute taking, booking meeting rooms, hot desks and managing diaries of senior management
- Pro-active and quick learner
Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency.
Site Administrator/ Document Controller employer: Costain Group PLC
At Costain, we pride ourselves on being an excellent employer, offering a dynamic work culture that fosters innovation and collaboration. As a Site Administrator/Document Controller in Lincolnshire, you will benefit from a supportive environment that prioritises employee growth and development, alongside competitive benefits and a commitment to sustainability in the energy sector. Join us in making a meaningful impact as we lead the transition to a low-carbon economy.
StudySmarter Expert Advice🤫
We think this is how you could land Site Administrator/ Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values, especially around energy transition and sustainability. This will help you tailor your answers and show you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your document control experience and organisational skills, as these are key for the Site Administrator role.
✨Tip Number 4
Apply through our website for the best chance of getting noticed. Make sure to highlight your relevant experience and skills in your application. We love seeing candidates who are proactive and enthusiastic about joining our team!
We think you need these skills to ace Site Administrator/ Document Controller
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in site administration and document control. We want to see how your skills align with the responsibilities listed in the job description.
Show Off Your Skills:Don’t forget to mention your proficiency in Microsoft Office and any other IT skills you have. We love a candidate who can demonstrate their tech-savviness, especially when it comes to managing documents and data.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your key achievements and experiences stand out without unnecessary fluff.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Costain Group PLC
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Site Administrator/Document Controller. Familiarise yourself with the key tasks mentioned in the job description, like document control and site administration. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, especially under tight deadlines.
✨Brush Up on Your IT Skills
Proficiency in Microsoft Office and general IT literacy is crucial for this position. Before the interview, take some time to refresh your skills, particularly in Excel and SharePoint. You might be asked about your experience with these tools, so having specific examples ready will give you an edge.
✨Communicate Clearly and Confidently
As a Site Administrator, you'll need to communicate effectively with various teams. Practice articulating your thoughts clearly and confidently. During the interview, focus on your verbal and written communication skills, and don’t hesitate to ask clarifying questions if needed. This shows your willingness to engage and collaborate.
