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- Tasks: Support project office with administration, document control, and site management.
- Company: Join Costain, a leader in clean energy solutions and infrastructure.
- Benefits: Gain valuable experience in a dynamic environment with growth opportunities.
- Other info: Inclusive workplace with a commitment to diversity and support for all applicants.
- Why this job: Be part of the energy transition and make a difference in sustainability.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
At Costain, our Energy Sector helps our customers transition to clean energy while providing practical solutions to improve the efficiency, sustainability and resilience of existing infrastructure. We focus on delivering engineering, construction and digital solutions to support the UK’s transition to a low-carbon economy.
The role is a Site Administrator/Document Controller based on-site in Lincolnshire to support the project office and related administrative functions.
Responsibilities- Assisting with the setup and administration of project systems and data for the office.
- Facilitate site inductions and assist onboarding process for new starters.
- Manage all aspects of office duties: maintain office and cleaning supplies and asset register.
- Order materials for site: signage, kitchen and toilet supplies, office stationery, PPE, etc.
- Organise site visits, events and training courses: PPE, hotels, car hire, meeting rooms, lunches, etc.
- Copy onto server: plant inspections, check sheets; file site deliveries, waste transfer notes, etc. in site files and SharePoint drive.
- Take weekly returns from subcontractors: hours, waste transfer notes, consignment notes, materials, fuel used, etc.
- Upload relevant data with Sustainability Team on Moata.
- Support safety team by uploading safety data on Capture.
- Record weekly and monthly meeting minutes, distribute to attendees and manage meeting room.
- Circulate team communications.
- File and scan items for folders.
- Assist with issuing and filing drawings on SharePoint and for the site team.
- Manage drawing register MDR/CDL with Engineering Department.
- Manage document register, support reviewers with revisions and issue of documents.
Costain appreciates the time and effort taken when applying for one of our positions. Due to high volume responses, we are unable to provide individual feedback at application phase. We do share individual feedback following an interview.
A Disability Confident employer will generally offer an interview to any applicant who discloses a disability and meets the minimum criteria.
Site Office Manager in Lincolnshire employer: Costain Group PLC
Contact Detail:
Costain Group PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Office Manager in Lincolnshire
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values, especially around energy transition and sustainability. This will help you tailor your answers and show you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on how your skills align with the responsibilities of a Site Office Manager.
✨Tip Number 4
Apply through our website for the best chance! We love seeing applications directly from candidates who are keen on joining us at Costain. Plus, it shows you're proactive and serious about the opportunity.
We think you need these skills to ace Site Office Manager in Lincolnshire
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Site Office Manager role. Highlight your relevant experience in site administration and document control, and show us how you can contribute to our mission of supporting the transition to a low-carbon economy.
Showcase Your Organisational Skills: In your application, emphasise your ability to manage multiple tasks and keep everything organised. We want to see examples of how you've successfully handled office duties, managed supplies, or coordinated events in the past.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and bullet points where necessary to make it easy for us to see your qualifications and experience at a glance.
Apply Through Our Website: We encourage you to submit your application through our website. This ensures that your application is received directly by our team and helps us streamline the process. Plus, it’s super easy!
How to prepare for a job interview at Costain Group PLC
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Site Office Manager. Familiarise yourself with the key tasks like site administration, document control, and managing office supplies. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As a Site Office Manager, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects simultaneously. Highlight how you kept everything on track, whether it was coordinating site visits or managing documentation.
✨Be Ready to Discuss Safety Protocols
Safety is paramount in construction and energy sectors. Brush up on relevant safety regulations and protocols. Be prepared to discuss how you would support the safety team and manage safety data, as this will show your commitment to maintaining a safe working environment.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company's approach to energy transition and sustainability. This not only shows your interest but also helps you gauge if the company aligns with your values and career goals.