Assistant Project Manager in Dunfermline

To manage the recruitment, on/off boarding, and mobilisation of resources within the project. The post will also be responsible for administrating the TQ process and act as the conduit between SPoC in the MoD, DRDL and RRDL teams. It will help in the implementation and use of various project processes on the project, as required. Results are primarily achieved through following process and adhering to the gate process when bringing people onto the project. Formal processes and tools are used to manage resources, capture budgets, and changes.

Responsibilities

• Oversee resource lifecycle
• Coordinate interfaces between teams and external DP’s
• Ensure relevant stakeholders are aware of resources
• Maintain and act on a live register of Technical Queries and Request for Information
• Ensure assumptions / change process’ are adhered to
• Expected to manage themselves and the process’ they are adhering to
• Assist hiring managers through the recruitment process
• Manage the closure of action tracker items
• Takes timely action on important or difficult issues
• Identifies and pursues new opportunities that benefit the project
• Accepts responsibility for own work, both successes and failures
• Handles fair share and does not make excuses for problems
• Meets commitments to others
• Demonstrates integrity, upholding professional codes of conduct
• Instils trust by following through on agreements and commitments despite competing priorities and by being honest and open
• Clearly conveys complex technical and programme information to diverse audiences
• Works effectively across multidisciplinary teams, fostering a cooperative and inclusive environment
• Demonstrates awareness of team dynamics and individual needs, supporting team morale and wellbeing
• Builds trust through transparency, consistency, and integrity in all interactions
• Actively listens to concerns, feedback, and ideas from team members and stakeholders

Sound behavioural traits

• Strong communication skills

Accountabilities

• Accountable for managing CDF’s resources and roles
• Accountable for ensuring all stakeholders are bought into those who are being onboarded
• Accountable for managing TQ’s through their lifecycle ensuring assumptions, risk and changes have been captured through the risk team
• Ensures effective coordination between functional leads and external Delivery Partners
• Ensure Vault (CDE) is being utilised to the best of its abilities and the teams are following workflows and engaging appropriately with Document Control
• Minuting and reporting as required
• Ability to translate project objectives into executable delivery plans and drive them through to completion
• Readily involves others to achieve goals; stays in touch and shares information; discourages “us versus them” thinking
• Shows appreciation for others’ ideas and input
• Shares insight into the purpose of the work, involves others appropriately and gives them credit for their contribution

Qualifications

• Relatable industry Qualification

Required Experience

• Project lifecycle experience
• Application of core project management techniques
• Recent and relevant experience in a similar environment
• Awareness of governance processes
• Demonstrative involvement in Project Management
• Awareness of the need for compliance with SHE management systems
• Demonstrate strong approach to SHE, setting high standards
• Awareness of project lifecycles and their content and linkage
• Appreciation of the link between resourcing, time and cost
• Ability to understand and formulate Technical Query requests and seek appropriate responses
• Understanding of Technical Queries
• Understanding of CDE systems (Vault)

About Us

Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue‑chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future‑shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery.

Our culture and values underpin everything we do. Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at the application phase. We do share individual feedback following an interview. A Disability Confident employer will generally offer an interview to any applicant that discloses they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high‑volume, seasonal and high‑peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non‑disabled people.