At a Glance
- Tasks: Coordinate projects and manage client communications in our HVAC department.
- Company: Join a dynamic and growing business focused on excellent service.
- Benefits: Structured training, career progression, and a supportive team environment.
- Other info: Opportunity for mentorship and growth into supervisory roles.
- Why this job: Make a real impact while developing your skills and advancing your career.
- Qualifications: Experience in contract support or scheduling; strong communication skills.
The predicted salary is between 25000 - 32000 £ per year.
We are looking for an organised and customer-focused Contract Support to join our growing operations team. This is a key role within the business, responsible for managing small works and project coordination across our HVAC department. You will act as the vital link between clients, engineers, and internal teams ensuring all works are delivered efficiently, accurately, and with a strong client-first approach.
Key Responsibilities
- Coordinate and prioritise all incoming small works and projects
- Schedule engineers and ensure attendance within agreed SLAs
- Manage the full job lifecycle, including ordering parts and liaising with suppliers
- Monitor job profitability, ensuring work stays within agreed cost estimates
- Prepare and issue RAMS documentation for all works
- Review engineer reports and submit to clients within deadlines
- Maintain regular, professional communication with clients
- Act as the main point of contact for client queries, ensuring prompt resolution
- Ensure timely and accurate invoicing
- Maintain accurate records and system updates
What We're Looking For
Experience & Knowledge
- Previous experience in a helpdesk, contract support, or scheduling role
- Experience in a field service or engineering environment (advantageous)
- Familiarity with FSM systems (e.g. Joblogic, SimPRO or similar)
Skills & Attributes
- Excellent communication and customer service skills
- Strong organisational skills and attention to detail
- Ability to prioritise tasks and manage multiple workflows
- Proactive, solutions-focused approach
- Ability to work well under pressure
- A collaborative and team-oriented mindset
Desirable
- IOSH training or experience producing RAMS
- Background in HVAC, facilities management, or engineering services
What We Offer
- Structured training and onboarding programme
- Ongoing development and career progression opportunities
- Supportive team environment with mentorship from senior leaders
- Opportunity to grow into supervisory or management roles
Why Join Us?
This is an exciting opportunity to join a dynamic and growing business where you can make a real impact. You'll play a key role in delivering excellent service to clients while developing your skills and progressing your career.
Contract Support Administrator in Chester employer: CoSourced
Join our dynamic and growing operations team as a Contract Support Administrator, where you'll be at the heart of our HVAC department, ensuring seamless project coordination and client satisfaction. We pride ourselves on a supportive work culture that fosters professional growth through structured training and mentorship, providing you with the opportunity to advance into supervisory or management roles. With a focus on collaboration and a client-first approach, this role offers a meaningful career path in a thriving environment.
StudySmarter Expert Advice🤫
We think this is how you could land Contract Support Administrator in Chester
✨Tip Number 1
Network like a pro! Reach out to people in the HVAC and facilities management sectors. Use LinkedIn to connect with industry professionals and join relevant groups. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions related to contract support and project coordination. Think about your past experiences and how they relate to the role. We recommend doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed multiple tasks or projects simultaneously. Highlight your attention to detail and how it has positively impacted your previous roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to reach out directly.
We think you need these skills to ace Contract Support Administrator in Chester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in contract support or scheduling roles. We want to see how your skills align with the key responsibilities mentioned in the job description.
Craft a Compelling Cover Letter:Use your cover letter to showcase your customer service skills and organisational abilities. Let us know why you’re passionate about this role and how you can contribute to our team.
Showcase Your Communication Skills:Since communication is key in this role, make sure your application reflects your ability to communicate clearly and professionally. We love candidates who can convey their thoughts effectively!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss any important updates from us!
How to prepare for a job interview at CoSourced
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Contract Support Administrator. Familiarise yourself with key tasks like managing job lifecycles and coordinating projects. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since this role requires excellent communication, prepare examples of how you've effectively communicated with clients or team members in the past. Think about situations where you resolved issues or coordinated efforts between different parties, as this will highlight your customer-focused approach.
✨Demonstrate Organisational Skills
Be ready to discuss how you prioritise tasks and manage multiple workflows. You could share specific tools or methods you use to stay organised, especially if you have experience with FSM systems like Joblogic or SimPRO. This will show that you can handle the demands of the role efficiently.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as scheduling conflicts or client queries. Practise your responses to these scenarios, focusing on your proactive and solutions-focused approach. This will help you convey your ability to work well under pressure and maintain a client-first mindset.
