At a Glance
- Tasks: Coordinate projects and manage client communications in our HVAC department.
- Company: Join a dynamic and growing business focused on excellent service.
- Benefits: Structured training, career progression, and a supportive team environment.
- Other info: Opportunity to grow into supervisory or management roles.
- Why this job: Make a real impact while developing your skills and advancing your career.
- Qualifications: Experience in contract support or scheduling; strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for an organised and customer-focused Contract Support to join our growing operations team. This is a key role within the business, responsible for managing small works and project coordination across our HVAC department. You will act as the vital link between clients, engineers, and internal teams ensuring all works are delivered efficiently, accurately, and with a strong client-first approach.
Key Responsibilities
- Coordinate and prioritise all incoming small works and projects
- Schedule engineers and ensure attendance within agreed SLAs
- Manage the full job lifecycle, including ordering parts and liaising with suppliers
- Monitor job profitability, ensuring work stays within agreed cost estimates
- Prepare and issue RAMS documentation for all works
- Review engineer reports and submit to clients within deadlines
- Maintain regular, professional communication with clients
- Act as the main point of contact for client queries, ensuring prompt resolution
- Ensure timely and accurate invoicing
- Maintain accurate records and system updates
What We're Looking For
Experience & Knowledge
- Previous experience in a helpdesk, contract support, or scheduling role
- Experience in a field service or engineering environment (advantageous)
- Familiarity with FSM systems (e.g. Joblogic, SimPRO or similar)
Skills & Attributes
- Excellent communication and customer service skills
- Strong organisational skills and attention to detail
- Ability to prioritise tasks and manage multiple workflows
- Proactive, solutions-focused approach
- Ability to work well under pressure
- A collaborative and team-oriented mindset
Desirable
- IOSH training or experience producing RAMS
- Background in HVAC, facilities management, or engineering services
What We Offer
- Structured training and onboarding programme
- Ongoing development and career progression opportunities
- Supportive team environment with mentorship from senior leaders
- Opportunity to grow into supervisory or management roles
Why Join Us?
This is an exciting opportunity to join a dynamic and growing business where you can make a real impact. You'll play a key role in delivering excellent service to clients while developing your skills and progressing your career.
Contract Support Administrator in Cheltenham employer: CoSourced
Join our dynamic and growing operations team as a Contract Support Administrator, where you'll be at the heart of our HVAC department, ensuring seamless project coordination and exceptional client service. We pride ourselves on a supportive work culture that fosters professional growth through structured training and mentorship, providing you with the opportunity to advance into supervisory or management roles. With a focus on collaboration and a client-first approach, this role offers a meaningful career path in a thriving environment.
StudySmarter Expert Advice🤫
We think this is how you could land Contract Support Administrator in Cheltenham
✨Tip Number 1
Network like a pro! Reach out to people in the HVAC and facilities management sectors. Attend industry events or join online forums to connect with potential employers and learn about job openings before they hit the market.
✨Tip Number 2
Show off your skills! When you get the chance to chat with hiring managers, highlight your organisational skills and customer service experience. Share specific examples of how you've successfully managed projects or resolved client issues in the past.
✨Tip Number 3
Be proactive! If you see a job that fits your skills on our website, don’t wait around. Apply directly and follow up with a friendly email to express your enthusiasm. It shows initiative and can help you stand out from the crowd.
✨Tip Number 4
Prepare for interviews by researching the company and its values. Be ready to discuss how your experience aligns with their needs, especially in managing small works and project coordination. Confidence is key, so practice makes perfect!
We think you need these skills to ace Contract Support Administrator in Cheltenham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in contract support or scheduling roles. We want to see how your skills align with the responsibilities of managing small works and project coordination.
Show Off Your Communication Skills:Since this role is all about client interaction, let us know about your excellent communication and customer service skills. Share examples of how you've resolved client queries or maintained professional relationships.
Be Organised:Demonstrate your strong organisational skills by outlining how you prioritise tasks and manage multiple workflows. We love a proactive approach, so don’t hesitate to share your strategies for staying on top of things!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity in our growing operations team.
How to prepare for a job interview at CoSourced
✨Know Your Stuff
Before the interview, make sure you understand the role of a Contract Support Administrator inside out. Familiarise yourself with HVAC systems and the specific FSM tools mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, be prepared to discuss how you've managed multiple tasks or projects in the past. Use specific examples to illustrate your ability to prioritise and coordinate effectively, as this will demonstrate your fit for the role.
✨Communicate Like a Pro
Excellent communication is key in this role. Practice articulating your thoughts clearly and concisely. During the interview, remember to listen actively and respond thoughtfully to questions, showcasing your customer-focused approach and ability to maintain professional relationships.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, company culture, or specific challenges the role might face. This shows your enthusiasm for the position and helps you assess if it's the right fit for you.
