Accounting Coordinator - AP & AR in Scarborough

Cosmetica is recognized for innovation, excellence, and commercialization with award-winning products. From concept to creation, we offer an unparalleled array of services that will inspire, create and deliver every step of the way. We value and recognize talent and want you to help us create beauty in the world! At Cosmetica Laboratories, we are committed to growing our internal employees and developing them to become the best version of themselves.

The Opportunity: An experienced and diligent professional who will be responsible for processing daily incoming payments and returns. The successful incumbent will analyze and input details of daily cash receipts into the AR sub‑ledger accurately and efficiently. Assist the overflow AP invoices on a timely manner as well as to ensure that all invoices are properly approved and accurately recorded to the appropriate GL accounts. This role requires an individual who can work in a high volume and pressure environment, while maintaining a professional and positive relationship with both external and internal customers at all times.

Key Responsibilities:

• Accounts Receivable
• Recommend acceptance and payment terms for new customers.
• Provide necessary information to approve or recommend credit limit increases.
• Accounts receivable collection calls and communications.
• Open order review – collection of required deposits, recommendation as to placing orders on hold for customers with payment issues.
• Review and resolve invoicing and cash receipts issues with customers and Cosmetica employees.
• Provide necessary credit information on shipment release forms.
• Provide customer credit information to other suppliers upon request.
• Report to and update management on any credit issues and concerns.
• Daily processing and review of sales invoices.
• Daily processing of cash receipts.
• Processing authorized credit notes with valid documentation.
• Participate in process improvements.
• Accounts Payable
• Perform Accounts Payable function and process invoices and payments, including matching backup and filing backup documents.
• Coding Of Invoices – ensures appropriate GL codes are used.
• Review of PO accrual account – investigate and clear old items, clear zero value customer owned receivers.
• Allocate all incoming vendor communications to appropriate file locations or internal drives.

Requirements:

• Post secondary education required.
• A minimum of 3 years experience in an accounting Coordinator role.
• Experience in both Accounts Receivable and Accounts Payable functions is preferred.
• Familiarity with ERP systems (e.g. Visual, SAP, or similar).
• Previous experience in a manufacturing environment would be an asset.
• Strong accounting concept and reconciliation skills.
• Ability to proactively and independently drive for results and maintain consistent client engagement.
• Excellent communication and organizational skills supporting clients and internal stakeholders.
• High attention to detail and accuracy.
• Proficient in Microsoft Office and Excel.

Total Rewards

The expected base salary range for this role is $60,000 - $80,000. In addition to base compensation, Cosmetica offers a competitive total rewards package which may include bonus eligibility, equity, benefits, retirement plans, paid time away from work, etc. Final compensation will be determined based on relevant experience, skills, market conditions, and internal equity.

Cosmetica Laboratories Inc. utilizes AI‑assisted tools as part of its recruitment and hiring process. These tools are used to enhance equity, efficiency and consistency. All hiring decisions are made by qualified personnel in accordance with applicable laws and company policies. Cosmetica Laboratories Inc. is committed to fostering an inclusive, equitable, and respectful workplace. We value diverse perspectives and experiences and are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates. Cosmetica Laboratories Inc. is an equal opportunity employer and committed to creating and sustaining an inclusive environment in which all individuals are treated with dignity, respect and one which reflects the diversity of the community in which we operate. Accommodations are available for applicants and employees with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please advise when submitting your application.