Executive Assistant to Chief Executive Officer

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Role Purpose

The purpose is to support the CEO primarily in the day-to-day functions of his role in order for him to fully focus on high level leadership and strategy. In addition, you’ll provide support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently and effectively, delivering business success.

You’ll be a proactive, organised, disciplined professional, with exceptional foresight to anticipate needs and address matters before they arise, as well as possess the ability to effectively adapt to changing situations and handle situations with ease.

In every aspect of your role, it will be important to maintain our company values and demonstrate a high level of professionalism, representing the firm, our CEO and the executive team in the best possible light in every interaction.

You’ll be handling sensitive information, so maintaining confidentiality and discretion is paramount.

Role Responsibilities

• Manage the CEO’s diary and allocate time to the most critical areas and schedule meetings to align with the CEO’s strategic goals priorities and deadlines
• Act as a gatekeeper to the CEO, review, prioritise and respond to emails and phone calls
• Organise and maintain documents, records and files
• Minute taker at meetings; Board meetings, Senior Leadership Team meetings, prepare agendas and follow up on action items
• Manage CEO expenses
• Assist the CEO by managing workload and priorities. Identify and address issues across the business to enable the CEO to act effectively
• Anticipate future events to keep the CEO informed of crucial issues
• Assist the CEO and executive team in developing and executing the company’s strategic vision and operational plans through project management, keeping track of actions, owners and priorities
• Co-ordinate the timely production of the monthly CEO report for the monthly Board meeting
• Co-ordinate and assist in Company/Departmental new initiatives to drive forward new developments, and or, to bring about change to meet the needs of the growing business; working collectively to ‘Make it happen’
• Act as a sounding board and confidant to the CEO/Senior Management team; an honest broker and truth teller, be an extra set of eyes and ears to them to anticipate problems and call it out, especially on sensitive issues, and or, areas requiring diplomacy
• Assist the CEO/Senior Management team to identify, and or, support process improvement initiatives to drive operational efficiency
• Maintain effective internal Management Information (MI) reporting systems and ensure that all reports are produced on a timely basis
• Co-ordinate the maintenance of Cosegic’s key operational policies and procedures
• Provide Quality Assurance (QA) support to Central Support/Sales and the wider team to include the checking of non-standard contracts, proof reading, and or, formatting of key reports/decks etc.
• Prepare and review internal and external communications, presentations, and reports on behalf of the CEO and executive team
• Provide comprehensive administrative support, including managing email, ad-hoc requests such as research and document preparation, coordinating schedules, diaries and managing calendars to ensure activities are properly arranged with no conflicts
• Coordinate and organize team communication and company events
• Build relationships with the business teams and understand what they do, their key objectives and strategy

Person Specification

The ideal candidate will possess excellent relationship and organisational skills combined with a thorough, meticulous attention to detail. They’ll have proven experience in supporting C-Suite executives at a senior level within the Compliance and/or Financial Services sectors.

In addition, they will possess:

• Excellent verbal and written communication skills to interact with various stakeholders
• Problem solving skills and the ability to anticipate issues and solve problems proactively
• A high level of discretion and integrity and the ability to handle sensitive information with discretion
• Flexibility to adapt to changing priorities and handle unexpected challenges
• Maintain a professional demeanour in all interactions
• A proactive approach and the ability to anticipate the needs of the CEO

Technical Competencies

• Office 365 at advanced level, in particular PowerPoint
• Calendar management
• Email management
• Project Management tools
• Customer Relationship Management (CRM)
• Policy and procedure writing
• Event planning
• Data management
• Document management

Our Employee Benefits

• 25 days annual leave + Bank Holidays + 1 day off for your birthday + 1 day extra for each three years of service (capped at 30 days)
• Hybrid working from our London, Cannon Street office
• Ability to work from abroad (up to 21 working days per year)
• Life Insurance scheme
• Private Medical Insurance and Health Cash Plan
• Unlimited one to one coaching
• Employee Benefits Platform, including Cycle to Work Scheme and Pluxee Card
• Tusker Salary Sacrifice Car Scheme
• Employee Assistance Programme (including counselling sessions)
• Pension Scheme
• Volunteering, fundraising and fun company events
• Learning and development opportunities

About Us

Cosegic is one of the UK’s leading compliance consultancies that provides assistance with FCA Authorisation, ongoing compliance consulting, prudential services, compliance health checks and regulatory projects. We also provide online training and compliance software across our original software PortAll.

We work together in industry specialist teams, servicing over 800 clients from the following sectors; wholesale investment firms (including hedge funds, private market firms, corporate finance and brokers), capital markets (including asset managers and broker/dealers), wealth management, payment services and cryptoassets, consumer credit and insurance and lending.

Our People

We are proud to be a certified Great Place to Work employer. The investment in our people is our first priority as they make the Cosegic difference. We have a diverse and inclusive team, with a feeling of family that spans our organisation. We trust and help each other and speak up openly and honestly with no place for egos, politics or silo thinking. We constantly work to create an environment where people feel respected and in which they know their voice will be heard, as this brings out the best in everyone, resulting in the best service for our clients.

This is a full-time (37.5 hours/week), permanent role, open to flexible working. The role is hybrid working between home and our London office (min 2 days per week in the office). We only accept applicant CVs from individuals who have the right to work in the UK.

Please note, we would like to thank all applicants for their interest in Cosegic. Due to the volume of applications received only those shortlisted will be contacted. If you have not received a response within 10 working days, please assume your application has not been successful.

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