At a Glance
- Tasks: Support the Buying team by coordinating samples and maintaining product information.
- Company: Join a leading fashion retailer committed to inclusivity and innovation.
- Benefits: Enjoy a 25% staff discount, health checks, and up to 25 days holiday.
- Other info: Full-time roles available with excellent career development opportunities.
- Why this job: Be part of a dynamic team shaping fashion collections that resonate with customers.
- Qualifications: Experience in buying or fashion, strong organisational skills, and digital proficiency.
The predicted salary is between 22000 - 28000 £ per year.
As a Buyers Admin Assistant, you will play a key support role within the Buying team, ensuring the smooth day‑to‑day operation of the department.
You will coordinate samples, maintain accurate product information and support buying activities throughout the product development cycle.
Working closely with cross‑functional teams, you will help deliver collections that reflect the brand vision and meet customer needs.
Responsibilities
- Support buying administration – Including maintaining product information systems, updating product overviews and assisting with order amendments and reporting.
- Manage the flow of samples, maintain sample records and support sample‑related requests across the business.
- Act as a point of contact between cross‑functional teams and other departments to ensure information is shared accurately and on time.
- Coordinate daily tasks, track key milestones and proactively support the team in delivering against critical deadlines.
- Prepare and support the Buying Team during fit sessions. Organise sessions and update the fitting list in priority order and steaming samples.
- Assist with competitor research, trend analysis and sales reviews to provide insights that support buying decisions.
Qualifications and Values
Alignment to our company values is the most important characteristic we look for.
Our values are the behaviours that we appreciate above and beyond anything else.
We are open‑minded and curious, we dare to be different, we believe in constant improvement and we empower and trust you to take ownership.
- Previous experience as a Buying Intern or BAA (ideally in fashion).
- Digital proficiency – Intermediate knowledge of Microsoft Excel and Power Point, with the ability to work across product management and business systems.
- Strong organisational skills – Able to manage multiple priorities, maintain attention to detail and work effectively in a fast‑paced environment.
- Excellent communication skills – Confident collaborating with cross‑functional teams and building positive working relationships.
- Commercial and customer awareness – Understanding of market trends, customer preferences and key product drivers within a fashion retail environment.
- Analytical mindset – Comfortable working with sales data, product information and reports to support decision‑making.
- Additional Information
We have one full time permanent contract and one 12 month temporary contract both based at our Head Office in London, 5 days per week.
Benefits
We offer all our employees attractive benefits with extensive development opportunities around the globe.
All our employees receive a 25% staff discount usable on all our H&M Group brands in stores and online.
In addition to our staff discount, all our employees are included in our H&M Incentive Program – HIP.
- Up to 25 days holiday
- Annual health checks
- Pension scheme
- Discounts on various activities and financial/lifestyle products via our benefits hub
- Cycle to work scheme
- Discounted gym membership
- Employee assistance via retail trust
- Private health & dental care
- Inclusion & Diversity
At COS we're determined to create and maintain inclusive, diverse and equitable workplaces throughout our organisation.
Our teams should consist of a variety of people that share and combine their knowledge, experience and ideas.
Having a diverse workforce leads to a positive impact on how we address challenges, on what we perceive possible and on how we choose to relate to our colleagues and customers all over the world.
Hence all diversity dimensions are taken into consideration in our recruitment process.
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Buyers Admin Assistant employer: COS
COS is an exceptional employer that fosters a collaborative and innovative work culture, particularly in our vibrant London Head Office. As a Knitwear Buyer, you will not only have the opportunity to lead product development but also benefit from extensive employee growth opportunities, including mentorship from experienced professionals and access to industry insights. Our commitment to creativity and quality ensures that you will be part of a team that values your contributions and supports your career progression in the dynamic world of fashion.
StudySmarter Expert Advice🤫
We think this is how you could land Buyers Admin Assistant
✨Get Your Retail Game On
Start by getting to know the local retail scene. Make a list of stores that align with your vibe and visit them. You'll be surprised at how many job openings come from chatting with staff or managers in-store. Plus, showing that you have a genuine interest in their brand can make you stand out when applying for that full-time role!
✨Join Retail Networks and Forums
Tap into retail-specific communities and forums, whether online or in-person. Platforms like Retail Week or local retail meetups can provide invaluable insights and connections. You never know who might drop a tip about an upcoming job at companies like COS, so don’t miss out on building those relationships!
✨Be Ready for Busy Season Opportunities
Keep your eyes peeled for seasonal hiring windows, especially in the run-up to major shopping periods. Retailers often look for full-time staff to carry through busy times and may even keep you on after the season. Stay proactive by regularly checking in with your favourite retailers about their hiring plans.
✨Show Off Your Customer Service Skills
Retail’s all about customer interactions, so make sure you showcase any relevant experience in your conversations and interviews. Share specific examples of your customer service skills and how they’ve led to positive outcomes. This is your moment to shine when applying to roles at places like COS!
We think you need these skills to ace Buyers Admin Assistant
Some tips for your application 🫡
Show Off Your Customer Service Skills:In retail, customer service is key! Make sure your CV highlights any experience where you've dealt with customers, whether it’s resolving issues or enhancing the shopping experience. Use concrete examples to demonstrate your problem-solving skills and ability to handle difficult situations with ease.
Tailor Your CV for Retail:When applying for a full-time role like this one at COS, customise your CV to reflect retail-specific buzzwords. Include any relevant skills such as inventory management or visual merchandising, and if you have experience with POS systems, shout about it! This will show you’re serious about joining the retail team.
Craft a Genuine Cover Letter:Don’t just repeat your CV in your cover letter! Use it as a chance to explain why you're excited about the opportunity at COS and how your values align with their brand. Mention specific aspects of the company that resonate with you and let your enthusiasm shine through!
Highlight Your Adaptability:In retail, things can get busy and unpredictable, so demonstrate how adaptable and flexible you are. Share examples of times you've had to adjust your approach on the fly or take on new responsibilities. This will show COS that you’re ready to jump in and contribute right away!
How to prepare for a job interview at COS
✨Show Off Your Customer Service Skills
Retail is all about providing an exceptional customer experience, so be ready to discuss your past customer service stories. We should have examples on hand of how we've handled difficult situations or gone above and beyond to meet a customer's needs. These anecdotes will bring your application to life!
✨Familiarity with Point of Sale Systems
Many retail roles require us to work with Point of Sale (POS) systems, so it's a good idea to brush up on any relevant software you’ve used before. If you’re familiar with systems like Shopify or Square, don’t forget to mention this during the interview. Highlighting technical proficiency can set us apart from other candidates!
✨Understand Product Knowledge
Be prepared to discuss the products that the store sells and how we can contribute to their sales. Showing enthusiasm for the products and a willingness to learn can impress interviewers. We should research popular items or trends in the industry before the interview, so we can speak confidently about them.
✨Be Ready for Role-Playing Scenarios
Many retail interviews include role-playing scenarios where we might have to deal with a difficult customer or upsell a product. Practising these scenarios with a friend or family member can help us feel more comfortable. The key here is to showcase our problem-solving skills and ability to remain calm under pressure!
