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- Tasks: Lead the implementation of a new property management system and ensure smooth transitions.
- Company: Cortez Visual Communications, Inc. - a leader in innovative property solutions.
- Benefits: Competitive salary, flexible working options, and opportunities for professional growth.
- Why this job: Make a real impact by transforming property management systems and enhancing user experiences.
- Qualifications: Experience in project management and systems implementation, preferably in property or real estate.
- Other info: Join a dynamic team with a focus on innovation and collaboration.
The predicted salary is between 36000 - 60000 £ per year.
Join to apply for the Systems Project Manager role at Cortez Visual Communications, Inc.
Purpose of the Role
The role will lead the planning, coordination, and delivery of a new property management system implementation to replace the existing platform. The role will ensure a smooth transition through effective project management, stakeholder engagement, system configuration, testing, training, and go-live support, aligning with business objectives across residential, commercial, and development portfolios.
A key focus will be managing the integration of the new system with HubSpot CRM, finance systems, and reporting tools, including oversight of developers working on APIs and data connectivity.
Key Responsibilities
Project Management & Delivery
- Develop and manage the project plan, timelines, budgets, and risk registers.
- Drive end-to-end system implementation, including design, build, testing, training, and rollout.
- Ensure alignment with strategic objectives and operational needs.
Stakeholder Engagement
- Act as the central point of contact between internal teams (finance, asset management, property management, IT, marketing/CRM) and external suppliers.
- Coordinate workshops to capture requirements and translate into system configuration.
- Provide regular updates and reports to senior management and project steering groups.
System Design & Integration
- Work with vendors to configure modules (lease management, rent collection, service charges, credit control, facilities, reporting, integrations).
- Manage data migration from current systems, ensuring accuracy and completeness.
- Oversee and coordinate API integrations with HubSpot, finance systems, banking platforms, tenant portals, and BI tools.
- Liaise with and manage external developers where custom integrations are required.
Testing & Training
- Lead UAT (User Acceptance Testing) across teams, ensuring scenarios cover real-world use cases.
- Define test scripts for integrations (HubSpot sync, API data flows, reporting pipelines).
- Develop training materials and coordinate training sessions for end users.
- Support business process re-engineering to align with system functionality.
Change Management
- Identify process impacts and support business change.
- Promote adoption and provide post go-live support and troubleshooting.
- Capture lessons learned and embed best practice for future digital projects.
Required Skills & Experience
- Proven experience as a Project Manager or Systems Implementation Lead, preferably in the property or real estate sector.
- Strong track record in delivering ERP or property management system implementations.
- Hands-on experience managing API integrations and working with developers on system connectivity.
- Familiarity with HubSpot CRM and its integration with third-party systems.
- Experience of data migration projects.
- Knowledge of integration with finance systems (general ledger, purchase ledger, payment platforms).
- Excellent stakeholder management and communication skills, with the ability to liaise with senior leadership and frontline staff.
- Proficiency in project management methodologies
- Strong problem-solving, organisational, and time-management skills.
- Ability to produce clear project documentation, training materials, and reports.
Desirable Skills
- Previous experience in both commercial and residential property management environments (including PBSA or BTR).
- Knowledge of regulatory and compliance requirements in UK property management.
- Understanding of reporting tools/BI for KPI dashboards (e.g., Power BI, Tableau).
- Experience leading system replacement projects (legacy system to cloud-based solution).
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Systems Project Manager employer: Cortez Visual Communications, Inc.
Contact Detail:
Cortez Visual Communications, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Systems Project Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the property management and tech sectors. Attend industry events or webinars to meet potential employers and get your name out there. Remember, it’s all about who you know!
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your project management successes, especially those involving system implementations and integrations. Use real examples to demonstrate how you’ve tackled challenges and delivered results.
✨Tip Number 3
Prepare for interviews by practising common questions related to project management and systems integration. Be ready to discuss your experience with HubSpot CRM and API integrations. We want to see your problem-solving skills in action!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our company. Let’s make this happen together!
We think you need these skills to ace Systems Project Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Systems Project Manager role. Highlight your experience with project management, system implementations, and any relevant integrations you've worked on. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific projects you've managed, especially those involving property management systems or API integrations. Let us know what excites you about joining our team!
Showcase Your Communication Skills: Since stakeholder engagement is key in this role, make sure to demonstrate your communication skills in your application. Whether it's through your CV, cover letter, or any additional documents, we want to see how you can effectively liaise with different teams and manage expectations.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us that you’re keen on joining our team at Cortez Visual Communications!
How to prepare for a job interview at Cortez Visual Communications, Inc.
✨Know Your Project Management Methodologies
Make sure you brush up on your project management methodologies before the interview. Be ready to discuss how you've applied these in past roles, especially in systems implementation. This will show that you understand the framework needed to lead projects effectively.
✨Familiarise Yourself with HubSpot and Integrations
Since the role involves integrating with HubSpot CRM, it’s crucial to have a solid understanding of how it works. Do some research on common integration challenges and be prepared to share your experiences with API integrations and data migration. This will demonstrate your hands-on experience.
✨Engage with Stakeholder Management Scenarios
Prepare for questions around stakeholder engagement by thinking of specific examples where you’ve successfully managed diverse teams or communicated complex information. Highlight your ability to liaise between technical and non-technical stakeholders, as this is key for the role.
✨Showcase Your Problem-Solving Skills
Be ready to discuss real-world scenarios where you faced challenges during system implementations. Focus on how you identified problems, the steps you took to resolve them, and the outcomes. This will illustrate your strong problem-solving abilities and organisational skills.
