Procurement Specialist in Dundee

Location: Dundee, UK (Hybrid permitted 3 days in office)

Salary: up to £35,000 - £40,000

Working hours: 37.5 per week

About the role

The Procurement Specialist is responsible for sourcing, purchasing and ensuring the timely delivery of goods and services. The Procurement Specialist will play a pivotal role in maintaining and enhancing the efficiency of our supply chain operations by leading on the procurement of a wide range of goods and services, ensuring compliance with procurement regulations, and driving the realisation of savings and benefits.

Experience & Skills

• 2+ years purchasing experience as a minimum.
• Chartered Institute of Procurement & Supply (CIPS) or similar qualification or willingness to work towards CIPS qualification (desirable).
• Strong communication, negotiation, interpersonal and influencing skills & attention to detail.
• Experience of working closely with suppliers to negotiate best value.
• Advanced experience of Microsoft Office, particularly Excel.

What you’ll be doing

Supplier Relationships and Management

• Set up credit accounts, ensuring that appropriate and accurate supply agreements are in place, and regularly updated.
• Negotiate contracts and agreements with suppliers to secure favourable terms and pricing. Monitor the due diligence of these supply agreements.
• Build and sustain long-term relationships with key suppliers to foster collaboration and reliability in the supply chain and to support smooth procurement operations.
• Conduct market research to continually assess pricing trends and supplier offerings.
• Carry out product sourcing and new supplier selection in a timely manner, demonstrating best value at all times.

Purchase Order Management

• Request and gather quotes from suppliers based on procurement needs and specifications. Comparing and compiling quotes to facilitate informed purchasing decisions.
• Create and place accurate purchase orders based on business demand verifying order details such as pricing, quantities, and delivery timelines, before submission to suppliers.
• Follow up with supplier order confirmations and track goods through expected delivery dates to delivery and invoicing.
• Make purchase recommendations based on business trends and product availability to ensure the right goods are in the right place at the right time.
• Communicate proactively with internal teams and external partners to obtain and communicate delivery updates, address supply chain issues and ensure timely resolution.
• Support the resolution of any discrepancies or issues related to orders, deliveries or inventory.
• Support inventory management efforts by monitoring stock levels and notifying of any low-stock items that require reordering for approval.

Pricing, Cost Control & Efficiency

• Undertake activities aimed at reducing purchase costs for the current product range while maintaining quality standards.
• Evaluate alternative suppliers and products to identify opportunities for cost savings.
• Analyse procurement data to identify trends, areas for cost savings and opportunities for process improvement.

Documentation and Record Keeping

• Maintain accurate records of purchase orders, supplier agreements, and delivery receipts, ensuring accuracy, ensuring all procurement documentation is filed correctly and is easily accessible for reference.
• Generate regular reports related to procurement activities, such as order status, supplier performance and spending analysis to support decision making.
• Continually update MRP planning worksheets to enable wider team to self-serve with estimated delivery schedules.
• File and log all relevant documents via the ERP or Company Systems as required.

Financial Systems & Technology

• Oversight of accurate master data of trade suppliers including information regarding credit accounts, discounts, product information.
• Provide support to ensure the item master data and bills of materials are accurately represented in the ERP system.
• Continuously assess and contribute towards the Procure-To-Pay (P2P) process, including supplier management, order quotes, approvals, delivery, tracking and product returns.

Materials Management (during busy periods & holiday cover for Purchasing Manager)

• Manage and maintain assembly data within the ERP System, ensuring accurate Bill of Materials and routing information. Challenging Operations on any deviations and understanding changes to BoMs.
• Coordinate the scheduling and tracking of assemblies within the ERP system to ensure timely completion of production orders in conjunction with Operations.
• Monitor inventory levels and ensure optimal stock availability of necessary materials to meet production requirements whilst minimising carrying costs.
• Collaborate with production and operations team to identify material needs and forecast requirements.
• Provide supply chain support for R&D projects, liaising with other senior managers as necessary to meet business requirements.
• Accurately maintain the rental stock asset register in terms of location, condition, value and availability.
• Manage the flow of inventory and bill of materials required for production.

What we offer:

• Competitive salary, based on experience
• 30 days annual leave (including bank holidays)
• Death in service at 4 x your annual salary
• Employee Assistance Programme
• Enhanced parental leave policies
• Birthday day off
• Paid bereavement and sick leave
• Company salary sacrifice pension scheme
• Cycle to work scheme
• Regular social breakfasts, lunches and team events

How to apply?

Apply now or send your CV to danni@cortechtalentsolutions.co.uk