Buyers Assistant Buyers Assistant in Dundee

Role: Procurement Specialist Location: Dundee, UK (Hybrid permitted 3 days in office) The Procurement Specialist is responsible for sourcing, purchasing and ensuring the timely delivery of goods and services. The Procurement Specialist will play a pivotal role in maintaining and enhancing the efficiency of our supply chain operations by leading on the procurement of a wide range of goods and services, ensuring compliance with procurement regulations, and driving the realisation of savings and benefits. 2+ years purchasing experience as a minimum. ~ Chartered Institute of Procurement & Supply (CIPS) or similar qualification or willingness to work towards CIPS qualification (desirable). ~ Advanced experience of Microsoft Office, particularly Excel. Set up credit accounts, ensuring that appropriate and accurate supply agreements are in place, and regularly updated. Build and sustain long-term relationships with key suppliers to foster collaboration and reliability in the supply chain and to support smooth procurement operations. Request and gather quotes from suppliers based on procurement needs and specifications. Comparing and compiling quotes to facilitate informed purchasing decisions. Follow up with supplier order confirmations and track goods through expected delivery dates to delivery and invoicing. Communicate proactively with internal teams and external partners to obtain and communicate delivery updates, address supply chain issues and ensure timely resolution. Support the resolution of any discrepancies or issues related to orders, deliveries or inventory. Support inventory management efforts by monitoring stock levels and notifying of any low-stock items that require reordering for approval. Undertake activities aimed at reducing purchase costs for the current product range while maintaining quality standards. Analyse procurement data to identify trends, areas for cost savings and opportunities for process improvement. Maintain accurate records of purchase orders, supplier agreements, and delivery receipts, ensuring accuracy, ensuring all procurement documentation is filed correctly and is easily accessible for reference. Generate regular reports related to procurement activities, such as order status, supplier performance and spending analysis to support decision making. Continually update MRP planning worksheets to enable wider team to self-serve with estimated delivery schedules. Financial Systems & Technology Oversight of accurate master data of trade suppliers including information regarding credit accounts, discounts, product information. Provide support to ensure the item master data and bills of materials are accurately represented in the ERP system. Continuously assess and contribute towards the Procure-To-Pay (P2P) process, including supplier management, order quotes, approvals, delivery, tracking and product returns. Materials Management (during busy periods & holiday cover for Purchasing Manager) Manage and maintain assembly data within the ERP System, ensuring accurate Bill of Materials and routing information. Coordinate the scheduling and tracking of assemblies within the ERP system to ensure timely completion of production orders in conjunction with Operations. Monitor inventory levels and ensure optimal stock availability of necessary materials to meet production requirements whilst minimising carrying costs. Provide supply chain support for R&D projects, liaising with other senior managers as necessary to meet business requirements. Accurately maintain the rental stock asset register in terms of location, condition, value and availability. Manage the flow of inventory and bill of materials required for production. Competitive salary, based on experience ~30 days annual leave (including bank holidays) ~ Employee Assistance Programme ~ Enhanced parental leave policies ~ Birthday day off ~ Paid bereavement and sick leave ~ Company salary sacrifice pension scheme ~ Cycle to work scheme ~