PPM Supervisor in Portsmouth

FULL TIME – 40 HOURS

Salary: Competitive (Subject to knowledge and experience)

Location: Portsmouth (with occasional travel to Head Office in Whiteley)

About Corrigenda Ltd

Corrigenda is a trusted provider of facilities management and building maintenance services across the South of England. With a strong reputation for reliability, quality, and personal service, we have proudly supported public and private sector clients for over two decades. As part of the Apleona Group, a leading European real estate and facility management organisation, we combine local expertise with the strength and innovation of a major international group. This partnership enhances our ability to deliver smarter, more sustainable solutions, while staying true to our core values of professionalism, respect, and long-term commitment.

Joining Corrigenda means becoming part of a team that values traditional craftsmanship, invests in its people, and looks ahead to a bright, innovative future in facilities management.

Job Summary

Due to continued growth, Corrigenda are looking to recruit a proactive and experienced PPM Supervisor to oversee our Mechanical and Electrical contract at the University of Portsmouth. You will be responsible for ensuring full compliance, efficient management of Planned Preventative Maintenance (PPM), accurate asset information, and subcontractor performance.

Key Responsibilities will Include (but not limited to):

• PPM and Compliance Management
  • Ensure 100% compliance with statutory PPM tasks, identifying shortfalls and implementing corrective actions.
  • Schedule and oversee timely completion of PPM tasks, ensuring KPI targets are consistently achieved.
  • Regularly update client reporting systems with accurate maintenance completion dates and compliance certifications.
  • Investigate and resolve instances of missed or delayed services.
• Asset and Data Management
  • Maintain accurate asset and property management data, updating CAFM systems as required.
  • Identify and resolve discrepancies in asset data, ensuring consistency across systems and records.
  • Manage variation orders relating to asset management, ensuring contractual compliance.
• Relationship and Contract Management
  • Collaborate with Technical Managers to gather information for quotations and timely completion of works.
  • Foster strong relationships with internal engineering teams, external subcontractors, and specialist support partners.
  • Liaise professionally and proactively with client stakeholders, regularly communicating progress and status updates.
  • Act as the primary point of contact for client queries regarding invoicing and administrative matters.
• Operational Excellence
  • Support the Contract Manager in collaborative working, managing work-in-progress levels, and enhancing service efficiency.
  • Attend monthly compliance meetings to present PPM performance.
  • Continuously seek client feedback, responding promptly and constructively.
• Financial Responsibilities
  • Assist with monthly financial reconciliations, ensuring the accuracy of financial applications for completed PPM works.
  • Obtain accurate job numbers and purchase orders from clients for scheduled work.
  • Produce detailed monthly client reports regarding PPM and remedial activities.
• Auditing and Quality Assurance
  • Audit certification and documentation from engineers and specialist subcontractors for accuracy and compliance.
  • Highlight potential non-compliance risks to the Contract Manager, agreeing corrective measures as necessary.

Knowledge, Experience and Skills

• Proven experience in PPM scheduling and compliance management within a Hard FM environment.
• Strong knowledge of statutory compliance requirements, particularly relating to Mechanical and Electrical maintenance.
• Excellent communication, relationship management, and organisational skills.
• Competency in using CAFM systems.
• Ability to prioritise tasks effectively in a fast-paced environment.
• Analytical mindset with strong problem‐solving abilities.

Package

• Competitive Salary
• Annual Salary Review
• Overtime Opportunities
• 31 days holiday inclusive of bank holidays
• Extensive Learning & Development opportunities, including opportunities for progression.
• Employee Assistance Programme – Offering guidance and advice on Personal, Health, Legal and Financial queries.
• Bupa Cashplan – benefits covered include dental, optical, physiotherapy and a health & wellbeing.
• Enrolment into our pension scheme
• Refer a friend reward scheme – worth £750 per referral

Corrigenda are proud to be an equal opportunities employer. We are committed to equal and fair treatment for all colleagues or potential colleagues irrespective of race, sexual orientation, nationality, ethnic origins, religion or belief, disability, age, gender, marital or family status. Join us to be part of a diverse workforce that values collaboration, growth, and opportunity for all.

Due to the volume of applications, we receive, please be aware that if you do not hear from us within 2 weeks, your application would have been unsuccessful.