At a Glance
- Tasks: Coordinate shipments, manage supplier communications, and ensure compliance in a fast-paced environment.
- Company: Join a leading distribution centre with a focus on teamwork and efficiency.
- Benefits: Competitive pay, flexible hours, and opportunities for growth in logistics.
- Other info: Great chance to develop your career in a thriving industry.
- Why this job: Be part of a dynamic team that keeps goods flowing smoothly and efficiently.
- Qualifications: Experience in logistics or supply chain, strong admin skills, and attention to detail.
The Distribution Centre (DC) Administrator is responsible for coordinating inbound shipments, maintaining supplier communications, processing retail and direct orders, and ensuring all operational documentation meets compliance requirements. The role supports the efficient flow of goods through the Distribution Centre by managing delivery bookings, tracking inbound shipments, maintaining accurate records, and ensuring adherence to company and customer standards.
Key Responsibilities
- Supplier Documentation Management
- Request packing lists, commercial invoices, and compliance documentation from suppliers prior to shipment dispatch.
- Review and validate documentation to ensure accuracy of SKU information, quantities, carton details, and product classifications.
- Maintain accurate electronic filing of all supplier documentation within shared company systems, organised by supplier, purchase order, and delivery date.
- Ensure all documentation is complete and available before goods arrive at the Distribution Centre.
- Inbound Deliveries & Booking Administration
- Coordinate delivery slot bookings with warehouse operations in advance.
- Confirm delivery requests with suppliers and issue booking references.
- Update ERP system and inbound shipment tracker with delivery schedules, ETAs, and booking information.
- Monitor booking confirmations and investigate delayed or unconfirmed deliveries.
- Escalate potential service disruptions to management where appropriate.
- Third-Party Logistics (3PL) & Carrier Coordination
- Provide pre-alert notifications to logistics providers, including carton manifests, ETAs, purchase order references, and supporting documentation.
- Track inbound shipment progress and proactively obtain updates on delayed deliveries.
- Ensure logistics partners receive all mandatory shipping, import, and export documentation.
- Monitor service level agreement (SLA) performance and escalate recurring operational issues.
- Act as a key liaison between suppliers, carriers, and warehouse teams to ensure effective communication.
- Retail & Direct Order Administration
- Process customer orders in line with retailer and business-specific requirements.
- Verify order details, including SKU information, quantities, pack sizes, and pallet configurations.
- Manage order amendments, cancellations, and customer requests in a timely manner.
- Support the accurate and efficient fulfilment of orders through effective administration.
- Compliance & Documentation Control
- Validate product labelling, barcode information, carton markings, and shipping documentation against company and customer standards.
- Identify and escalate non-compliant deliveries or documentation issues to the Inventory Manager.
- Maintain audit-ready compliance records for suppliers, customers, and inbound shipments.
- Ensure all operational documentation complies with internal procedures and regulatory requirements.
- Support internal and external audits as required.
Skills & Experience
Essential
- Previous experience in a warehouse, distribution centre, logistics, or supply chain administration role.
- Strong administrative and organisational skills.
- Experience using ERP, WMS, or MRP systems.
- Proficiency in Microsoft Office, particularly Excel.
- Excellent attention to detail and data accuracy.
- Strong communication and stakeholder management skills.
- Ability to prioritise workload in a fast-paced operational environment.
Desirable
- Experience working with third-party logistics providers (3PLs).
- Knowledge of import/export documentation and supply chain compliance requirements.
- Experience within retail, beauty, or e-commerce distribution environments.
- Understanding of inventory control processes and warehouse operations.
- Experience using Navision, LEA REPLY WMS.
Key Competencies
- Attention to Detail
- Planning and Organisation
- Communication Skills
- Problem Solving
- Customer Focus
- Accountability
- Teamwork & Collaboration
- Continuous Improvement
If interested, please apply through CV Library with your CV.
Warehouse Administrator employer: Corr Recruitment
At Corr Recruitment, we pride ourselves on being an excellent employer, offering a supportive work culture that values craftsmanship and attention to detail. Located in Chiswick, our team enjoys a collaborative environment with opportunities for personal and professional growth, alongside competitive benefits that enhance work-life balance. Join us to be part of a dedicated team where your skills in hand sewing will contribute to the creation of high-quality upholstered furniture.
StudySmarter Expert Advice🤫
We think this is how you could land Warehouse Administrator
✨Get to Know Local Distribution Centres
Start hanging around local distribution centres and warehouses, like the ones that might belong to Corr Recruitment. Many times, they have sign-up sheets for job openings or even informal meet-ups that could lead to job opportunities.
✨Talk to Recruiters and Employment Agencies
There are loads of recruitment agencies that specifically focus on warehouse and logistics roles. Get in touch with them and let them know you’re looking for full-time work. They often have inside info on openings before they're advertised!
✨Brush Up on Your Skills
Think about the specific skills that are hot in the warehouse sector right now, like inventory management software or health and safety protocols. We can help you find resources to polish up your abilities, which can make you stand out when you're looking at those full-time gigs.
✨Apply Directly Through Us!
Don't forget to keep an eye on our website for any full-time listings at Corr Recruitment. Applying directly can sometimes give you an edge, especially if you tailor your application to highlight your relevant experience in logistics and warehousing!
We think you need these skills to ace Warehouse Administrator
Some tips for your application 🫡
Highlight Your Experience with Inventory Management:When you're whipping up your CV, make sure to spotlight any experience you've got in inventory management or warehousing. We love to see proficiency in stock control systems or previous roles where you've managed inventory levels. Show us how you can keep things organised and running smoothly!
Demonstrate Your Attention to Detail:In the warehouse and logistics field, attention to detail is key. Use your cover letter to share specific examples of how you've caught mistakes or streamlined processes in the past. Let us know how your precision can contribute to our team at Corr Recruitment.
Get Familiar with Relevant Certifications:If you've got any certifications related to warehousing or logistics—like health and safety or forklift operation—make sure they shine on your CV! We appreciate all the qualifications that show you're serious about the role and keeping a safe, efficient workspace.
Show Off Your Problem-Solving Skills:Logistics can be unpredictable, so if you've tackled any significant challenges in previous positions, tell us all about it! Use your cover letter to highlight how you've adapted to situations, such as changes in supply or unexpected delays. We want to see your resourcefulness in action for this full-time role at Corr Recruitment.
How to prepare for a job interview at Corr Recruitment
✨Know Your Warehouse Systems
Familiarise yourself with popular warehouse management systems like SAP or Oracle. If you have experience using these or similar tools, be prepared to discuss how you utilised them to improve efficiency or accuracy in inventory management.
✨Highlight Your Problem-Solving Skills
In the logistics arena, unexpected challenges pop up all the time. Be ready to share some examples of when you faced a logistical hiccup and how you tackled it. This shows you can think on your feet and keep things running smoothly.
✨Teamwork Makes the Dream Work
Since it’s a full-time position, expect questions about your ability to work in a team in a busy warehousing environment. Share experiences where you collaborated with others, maybe to meet tight deadlines or manage large shipments, ensuring you showcase your ability to communicate effectively.
✨Safety First! Talk About Protocols
Logistics roles require a real understanding of safety protocols. Brush up on basic safety guidelines and be ready to discuss how you’ve implemented or adhered to these in past roles. This shows that you’re serious about your role in maintaining a safe working environment.
