Executive Assistant to C-Suite in City of London

Now boarding: Your career in travel is ready for take-off. Corporate Travel Management (CTM) is undergoing an exciting period of growth as worldwide travel returns. If you’re ready to embark on a career with a global leader in business travel, we want to hear from you.

At CTM, our people are at the heart of everything we do. We know that our diverse team is the reason CTM is the award-winning TMC we are today, which is why recruiting like-minded travel enthusiasts is an important part of our business’ success and growth.

About CTM

CTM is an award-winning provider of travel service solutions spanning corporate, events and sports markets. Headquartered and founded in Australia, CTM has offices all around the world, including Europe, Asia, North America, Australia and New Zealand.

About the Role

The purpose of the role of Executive Assistant (EA) is to provide high-level administrative support to the Regional C-Suite to ensure the smooth and efficient operation of each executive's office. This integral role will prioritize the provision of support across three executives to ensure they enhance efficiency and productivity by taking on a range of tasks and responsibilities from travel bookings, expense and diary management to consolidating and preparing reports and responses to queries.

Skills & Experience

• Proven experience as an executive assistant or similar role, including supporting multiple executives.
• Proven success in collaborating with key stakeholders, demonstrating exceptional communication, relationship management and interpersonal abilities.
• Proficiency in office software (e.g., Microsoft Office suite) and office equipment, including demonstrated ability to research or learn new ways of applying technology.
• Discretion and confidentiality in handling sensitive information and documents.
• Demonstrated ability to be detail-oriented, exceptional attention to detail, with a commitment to accuracy.
• Demonstrated ability to write in a clear, professional, concise and easy to understand language, coupled with proficiency in grammar, punctuation, writing, editing, layout and design.
• Demonstrated ability to communicate effectively across regional audiences, understand cultural differences.
• Demonstrated ability to adapt writing and speaking style to all audiences, including executive and senior leaders, Board members, and all other employees.
• Demonstrated ability to proactively engage with senior stakeholders.
• Ability to work at pace, and work well under pressure to meet tight deadlines across multiple projects simultaneously (effective planning, resource utilisation, and status reporting), and work flexible hours across global time zones, while meeting deadlines.
• Proactive, autonomous, self-starter who is self-direct and can prioritise, be resourceful, be adaptable, initiate ideas, use judgement and initiative, effectively plan and problem-solve.

Benefits

• We have recently launched our new Flexible benefits scheme, allowing employees to pick the benefits that suit them.
• All employees are also entitled to 22 days base +3 days (you get your birthday off, a wellbeing day off and a volunteering day off) + the base increases by one day each year (up to 26 days).
• Life assurance at 4x your annual salary.
• Pension scheme.

Culture & Values

• Connect – We build strong relationships where people feel valued, listened to and celebrated.
• Evolve – We are adaptable, we embrace change and celebrate innovation.
• Deliver – We bring the energy, hold ourselves accountable and get stuff done.

Please note that this role requires a security clearance process (you must have lived in the UK for 5 consecutive years to be eligible) and a DBS check. Do not apply if you are not willing to undergo these conditional background checks.

Join our crew and help CTM take flight. Apply now and pack your skills for a business travel journey that promises growth, discovery and plenty of first-class moments.

What to expect from the recruitment process

• Every hire starts with a chat with our Talent Acquisition team, if your profile is selected you will be contacted by phone or email (please check your spam folder);
• Then, if you are progressing, the hiring manager will invite you to an interview, usually on Teams;
• If you are successful we will invite you to our office for a final stage interview.

CTM is a responsible employer and is dedicated to conduct thorough right to work checks in the interests of both parties, candidates and the company. Candidates selected and invited to an interview will be invited to a mandatory 15 min call with the TA lead to produce their RTW documents. This call is a mandatory step for all candidates regardless of their RTW status. This call is confidential and conducted by HR professionals only.

CTM is an equal opportunity employer. We want to make sure our entire recruitment process is accessible to everyone. If you need accommodations at any stage of the application or interview process, please let us know: as a Disability Confident Employer, we’re here to support you in any way we can.

Reward & Recognition

• Our learning platform CTM Learning, our annual conference the All Stars, our High-Performance programme and a global leadership programme.

Employee Wellbeing and Flexibility

• Most of our roles offer a hybrid working pattern, with 3 days per week in the office. Where permitted and depending on the role, we can offer flexible start and finish times to suit your other commitments and support a healthy work-life balance.

Sustainability Focus

Principles of Governance, People, Planet, and Prosperity, CTM’s Sustainability Strategy identifies material issues and outlines initiatives to achieve this.