Finance and Payroll Administrator

Summary

The UK Finance and Payroll Administrator will play a critical role in supporting the finance and accounting function for our UK and Ireland companies. You will work closely with our US-based finance team and serve as the local resource for coordinating, executing, and ensuring compliance across various accounting and employee finance/payroll related tasks.

Key Responsibilities

Payroll Processing

• Work with our external advisors to submit, review, and process payroll for our employees.
• Process all new hires, leavers, and changes for existing employees.
• Prepare pension contributions file to send to benefits broker.

Employee Benefits and Leave of Absence Management

• Guide employees through benefits programs, including health insurance and retirement plans.
• Validate the Benefit‑in‑Kind costs and ensure alignment with payroll processing.
• Manage the annual benefits renewal process alongside the US‑based Employee Services team.
• Process leave of absence requests and documentation to ensure compliance with statutory requirements and company policies.

Accounts Payable and Cash Management

• Manage AP inbox, process supplier invoices, and initiate payments.
• Input cash transactions (incoming and outgoing) into Netsuite GL system and maintain daily cash balance reporting.

Month‑End Close and Accounting Procedures

• Prepare reconciliation files for Cash, Fixed Assets, Prepayments, Other Assets, Accounts Payable, and Other Payables.
• Prepare journal entries for cash related transactions, such as payroll, intercompany payments/receipts, and debit card payments.

Other Finance Tasks

• Prepare and distribute the AR Aging Report on a weekly basis.
• Manage Timesheet inbox by processing change requests and chasing delinquencies.
• Assist with quarterly VAT reporting requirements.
• Assist with annual audit procedures and queries.

Qualifications

• Bachelor\’s degree in finance, accounting, or related field.
• 3+ years of experience in finance or accounting roles.
• Strong understanding of UK financial regulations, tax laws, and other processes.
• Excellent analytical skills and attention to detail, with the ability to prioritize tasks effectively.
• Exceptional communication and interpersonal skills, capable of building rapport with internal and external partners.
• Proficiency in Microsoft Office and familiarity with accounting software (e.g., NetSuite).