Adminstrator

Salary: NJC05 to NJC06 £25,583.00 to £25,989.00 FTE (£22,675.13 to £23,034.99 Actual)

Education Phases: Primary;

• Job Roles: Administration Hr Data And Finance;
• Working Patterns: Full-Time;
• Application Deadline: Thursday, 1st October 2026
• Interview Date: TBC
• Expected Working Start Date: Subject to vetting
• Visa Sponsorship Available: No
• Is a Shared Job: No

About us

Henry Hinde Junior School is a welcoming, inclusive community for children aged 7 to 11, situated in Bilton, Rugby.

As part of the Transforming Lives Educational Trust (TLET), we are committed to inspiring every pupil to achieve their very best through high expectations, excellent teaching, and a broad, engaging curriculum.

Our dedicated staff team works closely to nurture confident, resilient, and independent learners who are well prepared for the next stage of their education.

We place a strong focus on academic achievement, personal development, and fostering a lifelong love of learning.

At Henry Hinde Junior School, you’ll find a positive, collaborative culture where staff are valued, supported, and encouraged to innovate.

Joining us means becoming part of a caring community that believes every child—and every colleague—can thrive.

Job Description

The purpose of the Administrator role is to ensure the smooth, efficient running of the school office through accurate attendance management, high quality administrative support and effective communication with pupils, parents and staff.

It also exists to maintain secure records and support key functions such as safeguarding, SEND, governance and daily operational systems so the school can deliver the best daily deal for children.

• Main Roles and Responsibilities
• Office Duties
• Process and record pupil attendance, including daily checks, follow up calls, late arrivals and pupils leaving site.
• Maintain confidential pupil records, ensuring all information is accurate, secure and up to date.
• Act as first point of contact for pupils, parents and visitors, providing a warm, professional and supportive front of house service.
• Handle incoming emails and enquiries, distributing information appropriately and preparing documents, registers and routine forms.
• Prepare documents and registers for distribution.
• Complete complex administrative tasks, including mail merges, data processing and preparation of school documentation.
• Support SEND administration, including maintaining SENDCO paperwork, updating records and organising planned over tasks.
• Provide administrative support for governance processes, including preparing and filing paperwork linked to suspensions, exclusions and complaints.
• Process and record exclusions and suspensions.
• Working knowledge of multiple admin systems and school based platforms (eg, MIS, Parentmail, Studybugs, CPOMS)
• Have an overview of pre-bookable absences, book appropriate cover and maintain up to date records in school, liaise with Supply agencies and maintain invoicing.
• Liaise and work with the TLET HR team.
• Records
• Maintain accurate attendance and punctuality records using manual and electronic systems, ensuring ongoing monitoring for all pupils.
• Administer daily attendance procedures, including checking absence messages, contacting families and updating MIS systems.
• Keep accurate records of lunch orders and provide accurate information to the kitchen team.
• Process requests for authorised absence, liaising with senior leaders and the Head of School.
• Prepare attendance certificates and reports via MIS reporting tools.
• Support safeguarding administration, ensuring all records are complete, compliant and appropriately filed.
• Other Duties
• Liaise with parents regarding pupil illness, collection or welfare concerns.
• Provide cover across the student services team during staff absence to ensure smooth daily operations.
• Carry out additional administrative task as required to support the effective running of the school.

The post holder will have a shared responsibility for the safeguarding of all children and young people.

The post holder has an implicit duty to promote the welfare of all staff, children and young people.

Benefits

As an employee within the TLET family, you can expect standard contractual benefits including sick pay, holiday pay, pensions* and pay reviews in accordance with STPCD and NJC national guidelines.

• In addition, we are pleased to offer the current additional benefits for our staff:
• Access to the Health Assured employee assistance programme
• One "Thank You Day" per annum
• Eye care vouchers
• A cycle to work scheme
• Clothing (including coats) to be provided in accordance with PPE requirements across all sites

Where possible, we also aim to signpost opportunities for our staff to access discounts and special offers for the education sector. Recent examples have included:

• Gym membership in accordance with the agreed local discount
• Teacher discounts with certain retailers
• Desired Criteria
• Knowledge of safeguarding
• CPOMS software training
• Attendance administration training
• Relevant experience working in a school or business administration environment
• Working knowledge of relevant policies / procedures / codes of practice / legislation, including Data Protection and Child Protection
• Ability to resolve complex problems, some of which are not covered by existing rules, procedures or instructions

Essential Criteria

• Maths & English GCSE 4 or above (or equivalent)
• A good working knowledge of computer software packages including Microsoft Word, Excel and Outlook
• Trained on SIMs software
• Strong administrative experience
• Successful development and monitoring of administrative procedures and processes
• Experience of a high degree of professional autonomy in relation to the key areas of school administration
• Excellent numeracy and literacy skills
• Excellent organisational skills
• Effective verbal and written communication skills
• Good time management skills
• Produce and process data and documents to ensure accurate reports and information
• Ability to organise own workload and determine priorities within the working day
• Ability to handle sensitive and confidential information and issues appropriately.
• Ability to self-evaluate learning needs and actively seek CPD
• Ability to work independently and as part of a team.
• To establish good working relationships at all levels –pupils, teachers, SLT, Governors, board of trustees, parents/carers, outside agencies, etc.
• Creative, enthusiastic and proactive, keen to embrace new ideas and challenges
• An excellent communicator with strong inter-personal skills
• Is approachable, caring and empathetic
• Works well as part of a team
• Shows a high level of enthusiasm, commitment and determination
• Has professional integrity, even in times of pressure
• Is flexible and listens
• Documents