Facilities Assistant - (Fixed Term Contract - 6 Months)

Supporting facilities management and the day-to-day operations of the business by ensuring the smooth and efficient running of the office environment to a high standard.

Specific Responsibilities

• General housekeeping duties, keeping the internal and external environments presentable at all times.
• Maintenance of building and general repairs.
• Basic electrical, plumbing and decorating duties.
• Managing all post-room duties including incoming and outgoing post distribution, packing, mail franking and deliveries.
• Working closely with Reception to ensure clear communication, consistency, and continuity of cover.
• Ordering and monitoring stock of office supplies including stationery, janitorial, catering and electrical.
• Maintaining and keeping stocked office equipment e.g. photocopiers, printers, franking machine etc.
• Room set-up/furniture repositioning for in-house meetings and events.
• Wine glass cleaning after events, as needed.
• Organising laundry collections and weekly stock take.
• Liaising with outsourced services and contractors.
• Sourcing and benchmarking, as necessary.
• Supporting the business's sustainability commitment by maintaining and improving the recycling programme for paper, cardboard, bottles, toner cartridges etc.
• Using the CRM system (AX) to log and organise wine being ordered from and returned to the warehouse.
• Maintaining procedure documents and essential contacts for contingency planning.
• Health & Safety, First Aid and Fire Warden duties.
• Supporting other general ad hoc duties as and when required and deputising in the absence of the Facilities Manager.

Experience

• Experience of basic electrical repairs, plumbing and decorating.
• A self-starter who can work with minimal supervision.
• Experience and an understanding of Health & Safety.
• The ability to complete manual handling tasks.
• A strong team player within the department and company-wide.
• Clear communication skills both verbal and written.
• Being flexible and pragmatic with a hands-on approach.
• The ability to work with competing deadlines and priorities.
• Good IT skills including Microsoft Word, PowerPoint, Excel, Outlook.
• Proactive attitude with a view to improving processes and procedures.
• An interest in the Wine Trade with a desire to learn more.
• Recognised Health & Safety qualification.
• Qualified and current First Aider.
• Qualified and current Fire Warden.
• Manual Handling training.

We appreciate your interest in our vacancy and are grateful for the time and effort you invest in applying. We often receive a large number of applications, and as a small team we may not be able to respond to every single submission personally. We will only contact shortlisted candidates directly. All applying for this role must be eligible to live and work in the UK; documented evidence of eligibility will be required if you're progressed to final interview stage.

CLOSING DATE 10 August 2026 (Please note we reserve the right to close the vacancy early or extend, depending on application response.)

THIS ROLE IS IN PERSON ONLY - 5 DAYS A WEEK IN THE OFFICE.