Accounts Payable & Receivable Assistant (6 Month FTC)

Assist the AP AR manager with Cornerstone's Accounts Payable and Receivable functions, ensuring timely payments to suppliers and collections from customers. Support the AP AR Manager in maintaining accurate supporting ledgers.

KEY RESPONSIBILITIES

Role Overview: To perform the role successfully, the role holder is required to understand the end-to-end payable and receivable cycles for Cornerstone and liaise with the AP AR Manager on complex situations that affect the successful outcomes for these processes. The working environment is one of continuous improvement in pursuit of best practice. Identify areas for improvement and support the AP AR Manager to find ways to implement and use them into daily work life.

The processes include engagement with multiple interested parties, internal and external to Cornerstone, including: Suppliers, Customers, Supply Chain, People Team, Agresso Support and Operations.

• The ability to work independently but also be a great team player.
• Provide business continuity covering holiday and sick leave within the team.

Accounts Payable:

• Ensure all suppliers are paid to terms.
• Maintain the joint Accounts Payable (p2p) inbox – responding to emails, capturing invoices, filing and general upkeep in a paperless environment.
• Assist in ensuring all supplier invoices are approved in line with company approval matrix before they are paid.
• Ensure supporting processes are adhered to, including: Registration of supplier invoices, to include REC Connect, Wayleave & Street Works projects.
• Monitor process of transactions through workflows and resolve any issues.
• Reconcile supplier accounts to supplier statements to ensure there are no purchase invoices missing.
• Ensure credit balance refunds for Power Companies are requested in a timely manner.
• Liaising with stakeholders internally and externally.
• Working with the business to resolve queries related to supplier invoices.
• Preparation of weekly BACS Runs to include main BACs and various miscellaneous payments.
• Posting of cash transactions to the system.
• Approve employee expenses, ensuring the company policy is correctly applied and enforced and reimburse staff in a timely manner.
• Reconciliation of corporate credit card statement.

Accounts Receivable:

• Assist with onboarding of new customer within the Agresso ERP finance system.
• Assist with raising and processing of ICSS invoicing and other ad hoc invoices.
• Posting of cash transactions to the system.
• Refunding sales ledgers credits on a manual payment run.
• Assist in resolving customer queries swiftly, liaising with stakeholders.

Month-end Financial Reporting:

• Provide support for month end duties, cover for holidays and sick leave.
• Balance sheet reconciliations, including aged payables and receivables summaries with commentary, for review with the AP AR Manager.
• Payment Practices and Performance reporting.

Other:

• Assisting with audit requests and providing audit information.
• Look for opportunities to automate processes and liaise with AP AR Manager to make processes more efficient.
• Other ad-hoc projects – i.e. workshops training staff in Company Expense Policy, Agresso upgrade project.
• Provide Agresso systems training to non-financial and financial users.

PERSON SPECIFICATION (EXPERTISE)

REQUIRED (MINIMUM)

• Experience supporting and assisting systems implementation.
• Experience of working within a fast-paced AP/AR environment with a good accounting background.
• Good knowledge of End-to-End AP/AR process.
• Experience of credit control within a medium to large company.
• Experience of managing relationships and interfacing with all areas of the business.
• Demonstrates a fundamental awareness of continuous improvement methodology.
• Good working knowledge of VAT.
• AAT Qualified or equivalent.

Skills/Knowledge:

• Organised and hard working.
• Establish and maintain positive working relationships with others.
• Work flexibly and be open-minded.
• Maintain high levels of accuracy with excellent attention to detail and data entry skills.
• Ability to work accurately, under pressure to tight deadlines.
• Ability to work unsupervised, prioritise own tasks.
• Must have good experience working with large Microsoft Outlook inboxes.
• Must have good working knowledge of Microsoft Office – Excel, Word and PowerPoint.
• Good problem-solving skills and ability to multi-task.
• Team player with proactive positive attitude.

DESIRABLE

• Telecoms industry experience.