At a Glance
- Tasks: Provide top-notch admin support across research themes and ensure smooth operations.
- Company: Join the University of Oxford, a world-class centre for research excellence.
- Benefits: Enjoy 38 days annual leave, flexible working, and a great pension scheme.
- Other info: Flexible hybrid work model with opportunities for professional growth.
- Why this job: Be part of impactful research tackling global challenges in a supportive environment.
- Qualifications: Experience in admin roles with strong attention to detail and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world‑class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. The Department of Psychiatry is based on the Warneford Hospital site in Oxford – a friendly, welcoming place of work with an international reputation for excellence. The Department has a substantial research programme, with major funding from Medical Research Council (MRC), Wellcome Trust and National Institute for Health Research (NIHR) and provides highly rated medical training in psychiatry.
The TV ARC is based within the Department of Psychiatry at Oxford and the Thames Valley research ecosystem spans several boundaries between different care settings, commissioners and providers, and across the translational continuum. Our work is organised across three thematic areas—Start Well, Live Well, Age Well—along with five cross‑cutting themes: digital; health tech and data; community, social, and home care; knowledge mobilisation, implementation, and partnerships; research inclusion and health inequalities; planning and delivering social care.
What We Offer
- An excellent contributory pension scheme
- 38 days annual leave
- A comprehensive range of childcare services
- Family leave schemes
- Discounted bus travel and Season Ticket travel loans
- Membership to a variety of social and sports clubs
The post is available on a flexible hybrid basis. The minimum on‑site time is three days a week for a full‑time post.
About the Role
The post is funded until April 2031 and is based in the Department of Psychiatry at the Warneford Hospital. You will provide high quality administrative and operational support, typically across two to three themes within the TV ARC programme. You will work closely with the theme manager and the theme leads. The post holder will lead everyday administrative functions such as room and travel bookings, enable effective research activity flows, and provide concise, accurate data for reporting and compliance processes. You will also assist with theme communication, oversee research funding processes (including monitoring and reporting budgets), ensure adherence to regulations, and raise operational issues to aid risk‑based decision‑making.
About You
You will have proven experience in administrative support roles, preferably within a research or academic setting, with excellent attention to detail and a high level of accuracy in data entry and record keeping. You will have strong organisational and time‑management skills, with the ability to prioritise tasks and meet deadlines. Experience of working on NIHR infrastructure funding (e.g. BRC, CRF) and understanding of NHS and University financial infrastructures is desirable.
Diversity
Committed to equality and valuing diversity. Applicants must upload a covering letter/supporting statement, CV and the details of two referees as part of the online application. The closing date for applications is 2 July 2026.
Theme Administrator: NIHR Applied Research Collaboration (ARC) Thames Valley in Oxford employer: Corehr
The University of Oxford offers a dynamic and inclusive work environment, renowned for its commitment to excellence in research and education. Employees benefit from an impressive 38 days of annual leave, a robust pension scheme, and access to various childcare services, all while contributing to impactful projects that address global health challenges. With opportunities for professional growth and a flexible hybrid working model, the Department of Psychiatry at Warneford Hospital is an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Theme Administrator: NIHR Applied Research Collaboration (ARC) Thames Valley in Oxford
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Corehr.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Corehr.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Corehr, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Theme Administrator: NIHR Applied Research Collaboration (ARC) Thames Valley in Oxford
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Corehr.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Corehr.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Corehr. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Corehr. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Corehr
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Corehr’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
