At a Glance
- Tasks: Provide high-level admin support to top professors and manage their busy schedules.
- Company: Centre for Human Genetics at Oxford University, a hub of innovative research.
- Benefits: Competitive salary, part-time hours, and a supportive work environment.
- Other info: Permanent contract with excellent career development opportunities.
- Why this job: Be a key player in groundbreaking research while honing your organisational skills.
- Qualifications: GCSE level education, diary management experience, and strong IT skills required.
The predicted salary is between 32108 - 37500 € per year.
We are seeking to appoint a Personal Assistant to provide high-level administrative and organisational support to Professor Miles Carroll and Professor Anneke Lucassen within the Centre for Human Genetics, Nuffield Department of Medicine. You will play a key role in ensuring the smooth day-to-day running of their diaries and research groups, enabling them to focus on strategic and academic priorities.
Acting as a central point of contact, you will deal with a wide range of matters, including those of a confidential nature, and support the wider administrative team to ensure the effective running of the Centre. You will be responsible for managing complex diaries, acting as a first point of contact, handling correspondence, and organising meetings and travel, including international arrangements and visas.
You will prepare agendas, papers and minutes, draft responses and briefing notes, and provide administrative and financial support including expenses and invoices. You will maintain accurate records and filing systems, support research group administration, follow and advise on procedures, improve processes, and build effective working relationships across the department.
It is essential that you are educated to GCSE level or equivalent, and have experience of diary management, including complex travel arrangements, and the ability to draft correspondence and produce well-presented documents. Excellent IT skills including email, Word and Excel, strong numeracy skills, and experience handling confidential information with tact and discretion are essential for this role.
You will demonstrate excellent organisational skills, the ability to prioritise a busy workload and meet deadlines, and a high level of accuracy and attention to detail.
Applications for this vacancy should be made online and you will need to upload a supporting statement and CV. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. Please restrict your documentation to your CV and supporting statement only. Any other documents will be requested at a later date.
This position is offered part time (18.25 hours / 50% FTE per week) on a permanent contract. Only applications received before 12 midday on 9 June 2026 will be considered.
Salary (£) : Standard Grade 5: £32,108 - £37,338 with a discretionary range to £40,514 p.a. (pro rata). This is inclusive of a pensionable Oxford University Weighting of £1,730 per year (pro rata).
Personal Assistant in Oxford employer: Corehr
The Centre for Human Genetics at the Nuffield Department of Medicine offers a dynamic and supportive work environment in the heart of Oxford, where you can contribute to groundbreaking research while supporting esteemed professors. With a focus on employee growth, we provide opportunities for professional development and a collaborative culture that values your contributions. Enjoy competitive benefits, including a pension scheme and a flexible part-time schedule, all within a prestigious academic setting that prioritises innovation and excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the Centre for Human Genetics. A friendly chat can open doors and give you insights that might just land you that Personal Assistant role.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills in diary management and handling confidential information can shine through. We want you to show off your organisational prowess!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you on their radar and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it gives you a chance to tailor your supporting statement to highlight how you meet the selection criteria perfectly.
We think you need these skills to ace Personal Assistant in Oxford
Some tips for your application 🫡
Tailor Your Supporting Statement:Make sure to customise your supporting statement to highlight how your skills and experiences align with the selection criteria. Use specific examples to show us why you're the perfect fit for the Personal Assistant role.
Keep It Concise and Clear:We love a well-structured application! Stick to the point and keep your CV and supporting statement clear and concise. Avoid fluff and focus on what really matters – your relevant experience and skills.
Show Off Your IT Skills:Since excellent IT skills are essential for this role, don’t forget to mention your proficiency in tools like Word and Excel. Give us examples of how you've used these skills in previous roles to manage tasks effectively.
Apply Through Our Website:Remember, the best way to apply is through our website. This ensures your application gets to us directly and helps streamline the process. Don’t miss out on this opportunity!
How to prepare for a job interview at Corehr
✨Know Your Professors
Before the interview, do a bit of research on Professor Miles Carroll and Professor Anneke Lucassen. Familiarise yourself with their work and recent publications. This will not only show your genuine interest in the role but also help you tailor your answers to align with their priorities.
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with managing complex diaries. Think of specific examples where you successfully coordinated schedules or handled last-minute changes. Highlight any tools or software you’ve used that can demonstrate your organisational prowess.
✨Demonstrate Discretion and Tact
Since you'll be dealing with confidential matters, it’s crucial to convey your understanding of discretion. Share examples from your past roles where you handled sensitive information appropriately, ensuring you maintain professionalism at all times.
✨Prepare for Practical Scenarios
Expect situational questions that assess your problem-solving skills. Prepare to discuss how you would handle conflicting appointments or urgent requests. Practising these scenarios can help you articulate your thought process clearly during the interview.
