At a Glance
- Tasks: Support senior staff and manage complex schedules while coordinating governance activities.
- Company: Join the prestigious University of Oxford with a commitment to diversity and inclusion.
- Benefits: Part-time role with potential for extension and a supportive work environment.
- Other info: Embrace a diverse community that values every individual's contribution.
- Why this job: Make a real impact in a dynamic academic setting while developing your organisational skills.
- Qualifications: Strong communication skills and experience in administrative support are essential.
The predicted salary is between 30000 - 40000 £ per year.
This varied role provides dedicated support to the Head of School and Head of Administration and Finance, alongside coordinating the administration of the School’s governance structures.
Key responsibilities include:
- Managing complex diaries and coordinating meetings and travel
- Preparing papers and correspondence
- Supporting a range of School activities, events and projects
- Supporting the School’s committee structure, including agenda preparation, minute taking, action tracking and maintaining governance schedules and deadlines
About you
The successful candidate will have excellent organisational, communication and interpersonal skills, with the ability to manage a varied workload and work effectively with colleagues at all levels.
Experience:
- Providing high‑quality administrative support
- Drafting correspondence and meeting papers
- Coordinating competing priorities with accuracy and attention to detail
- Supporting governance processes or senior staff (advantageous)
Equal opportunities and diversity
The University of Oxford is committed to equal opportunity and to being a place where everyone belongs and is supported to succeed. We recognise how the diversity of our community enriches our ability to deliver on our academic mission. We welcome applications from individuals from all backgrounds, including those underrepresented within higher education. No applicant or member of staff shall be unlawfully discriminated against based on age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Employment with the University and progression within employment will be determined according to personal merit and the application of criteria related to the duties and conditions of the post. In all cases, the primary consideration will be the ability to perform the job. As stated in the University’s Equality Policy and Equality, Diversity and Inclusion Strategic Plan, our commitment to equality and diversity goes hand in hand with our commitment to academic freedom and free speech.
Executive Support & Governance Specialist in Oxford employer: Corehr
The University of Oxford is an exceptional employer, offering a supportive and inclusive work environment that values diversity and fosters personal growth. As an Executive Support & Governance Specialist, you will benefit from flexible working arrangements, opportunities for professional development, and the chance to contribute to impactful governance processes within a prestigious institution located in the heart of Oxford. Join a community that prioritises collaboration and excellence, ensuring that every employee feels valued and empowered to succeed.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Support & Governance Specialist in Oxford
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the University of Oxford through LinkedIn. A friendly chat can give us insider info about the role and help you stand out.
✨Tip Number 2
Prepare for the interview by practising common questions related to governance and administrative support. We recommend using the STAR method to structure your answers – it’ll help you showcase your skills effectively!
✨Tip Number 3
Show off your organisational skills during the interview! Bring a portfolio with examples of your previous work, like meeting agendas or correspondence you've drafted. It’s a great way to demonstrate your attention to detail.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression. Plus, it shows we’re proactive and keen on the opportunity!
We think you need these skills to ace Executive Support & Governance Specialist in Oxford
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in providing high-quality administrative support. We want to see how your skills align with the role of Executive Support & Governance Specialist!
Show Off Your Organisational Skills:Since this role involves managing complex diaries and coordinating meetings, give us examples of how you've successfully handled similar tasks in the past. We love a good story about juggling priorities!
Be Clear and Concise:When drafting your correspondence and meeting papers, clarity is key! Keep your writing straightforward and to the point, so we can easily see your communication skills shine through.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity at StudySmarter!
How to prepare for a job interview at Corehr
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Support & Governance Specialist. Familiarise yourself with managing complex diaries, coordinating meetings, and supporting governance processes. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed competing priorities in previous roles. Highlight your attention to detail and ability to maintain schedules and deadlines, as these are crucial for the position. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and interpersonal skills. For instance, you might be asked how you would handle a last-minute change in a meeting schedule. Think through potential scenarios beforehand and prepare your responses to show how you can adapt and remain calm under pressure.
✨Emphasise Your Communication Skills
As this role involves drafting correspondence and preparing meeting papers, be prepared to discuss your communication style. Share examples of how you've effectively communicated with colleagues at all levels and how you ensure clarity in your written materials. This will demonstrate your fit for the role and your ability to support senior staff.
