At a Glance
- Tasks: Support senior staff and manage complex schedules while coordinating governance activities.
- Company: Join the prestigious University of Oxford with a commitment to diversity and inclusion.
- Benefits: Part-time role with potential for extension, fostering a supportive work environment.
- Other info: Dynamic role with opportunities to engage in various school activities and events.
- Why this job: Make a difference in academia while developing your organisational and communication skills.
- Qualifications: Strong admin skills and experience in supporting governance processes are a plus.
The predicted salary is between 30000 - 40000 £ per year.
Part‑time, 0.8 FTE – Fixed term for 2 years with a strong possibility for a 3rd year.
About the role
This varied role provides dedicated support to the Head of School and Head of Administration and Finance, alongside coordinating the administration of the School’s governance structures.
Key responsibilities include:
- Managing complex diaries and coordinating meetings and travel
- Preparing papers and correspondence
- Supporting a range of School activities, events and projects
- Supporting the School’s committee structure, including agenda preparation, minute taking, action tracking and maintaining governance schedules and deadlines
About you
The successful candidate will have excellent organisational, communication and interpersonal skills, with the ability to manage a varied workload and work effectively with colleagues at all levels.
Experience providing high‑quality administrative support
- Drafting correspondence and meeting papers
- Coordinating competing priorities with accuracy and attention to detail
- Experience supporting governance processes or senior staff (advantageous)
Equal opportunities and diversity
The University of Oxford is committed to equal opportunity and to being a place where everyone belongs and is supported to succeed. We recognise how the diversity of our community enriches our ability to deliver on our academic mission. We welcome applications from individuals from all backgrounds, including those underrepresented within higher education.
No applicant or member of staff shall be unlawfully discriminated against based on age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Employment with the University and progression within employment will be determined according to personal merit and the application of criteria related to the duties and conditions of the post. In all cases, the primary consideration will be the ability to perform the job. As stated in the University’s Equality Policy and Equality, Diversity and Inclusion Strategic Plan, our commitment to equality and diversity goes hand in hand with our commitment to academic freedom and free speech.
Executive Support and Governance Administrator in Oxford employer: Corehr
The University of Oxford is an exceptional employer, offering a supportive and inclusive work environment that values diversity and fosters personal growth. As an Executive Support and Governance Administrator, you will benefit from flexible working arrangements, opportunities for professional development, and the chance to contribute to impactful academic initiatives in a prestigious institution located in the heart of Oxford.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Support and Governance Administrator in Oxford
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the University of Oxford on LinkedIn. A friendly chat can give us insider info about the role and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative support and governance. We can help you with mock interviews to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed complex tasks or supported senior staff in the past. We want to see how you handle competing priorities!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression. Plus, it shows we’re proactive and keen!
We think you need these skills to ace Executive Support and Governance Administrator in Oxford
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Executive Support and Governance Administrator. We want to see how you can manage complex diaries and support governance processes effectively!
Show Off Your Organisational Skills:Since this role requires excellent organisational abilities, give us examples of how you've successfully managed competing priorities in the past. We love seeing attention to detail and how you keep everything running smoothly!
Communicate Clearly:Your written communication is key! Ensure your application is clear and concise, showcasing your ability to draft correspondence and meeting papers. Remember, we’re looking for someone who can communicate effectively at all levels.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Corehr
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Support and Governance Administrator. Familiarise yourself with managing complex diaries, coordinating meetings, and supporting governance processes. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed competing priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your attention to detail and how it has positively impacted your previous roles.
✨Prepare for Governance Questions
Since this role involves supporting the School’s committee structure, brush up on governance processes and terminology. Be prepared to discuss any relevant experience you have in this area, even if it's from a different context. This will demonstrate your capability to adapt and learn quickly.
✨Engage with the Interviewers
Remember, interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the School's projects, or their approach to diversity and inclusion. This not only shows your interest but also helps you gauge if the environment is the right fit for you.
