At a Glance
- Tasks: Support catering and events administration, coordinating bookings and managing dietary information.
- Company: St Cross College, a welcoming and international graduate college in Oxford.
- Benefits: 30 days annual leave, free lunch, and a comprehensive benefits package.
- Other info: Perfect for those who thrive in busy environments and enjoy working with people.
- Why this job: Join a dynamic team and enhance your organisational and customer service skills.
- Qualifications: Experience in administration or hospitality, strong communication skills, and IT proficiency.
The predicted salary is between 20790 - 25410 £ per year.
Catering & Events Administration Assistant
St Cross College, 61 St Giles', OX1 3LZ
We're looking for an organised and customer-focused Catering and Events Administration Assistant to support the day-to-day administration of catering, hospitality and events at St Cross College.
Working closely with the Conference and Events Manager, you'll be responsible for coordinating meal bookings, supporting formal dinners and hospitality events, managing dietary information and ensuring the smooth running of our catering administration systems. This is an excellent opportunity for someone who enjoys working in a busy environment where attention to detail and excellent customer service are key.
Key Responsibilities
- Manage meal, dinner and hospitality bookings using the College booking system.
- Respond to catering enquiries from members, staff and guests.
- Prepare guest lists, seating plans, place cards and event documentation.
- Maintain accurate dietary and allergen records and communicate these to catering teams.
- Produce menus and coordinate catering communications.
- Support administration of member meal accounts, hospitality charges and catering systems.
- Assist with operational administration for formal halls, dinners, buffets and College events.
- Work collaboratively with Catering, Events, Academic and Bursary teams to deliver an excellent service.
- Maintain accurate records while supporting the College's commitments to equality, inclusion and sustainability.
About You
You'll be an organised administrator with excellent communication skills and a keen eye for detail. You'll enjoy working with people, be comfortable managing multiple priorities and be confident using IT systems.
You'll ideally have
- Experience in an administrative, hospitality, catering or events environment.
- Strong organisational and customer service skills.
- Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.
- Experience using booking or database systems.
- The ability to work accurately, manage confidential information and adapt to changing priorities.
What We Offer
- 30 days' annual leave (pro rata), plus bank holidays.
- Free lunch when the College kitchens are open.
- University of Oxford benefits package.
- The opportunity to work in one of Oxford's most welcoming and international graduate colleges.
Interviews will take place in the week commencing 24th August.
Click on the link(s) below to view documents
Catering & Events Administration Assistant in Oxford employer: Corehr
Sheffield Hallam University is an exceptional employer, offering a vibrant and inclusive work culture that fosters innovation and collaboration within the Smart Interactive Technologies Lab. As a Research Fellow, you will have access to cutting-edge research infrastructure and the opportunity to contribute to impactful projects aimed at improving maternal health outcomes, all while benefiting from a supportive environment that prioritises professional growth and development. Join us in making a meaningful difference in healthcare through responsible and human-centred digital innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Catering & Events Administration Assistant in Oxford
✨Get a Taste of the Scene
Try visiting local eateries and asking if they have any full-time positions available. Many hospitality jobs aren’t advertised online, so popping in for a chat can give you an edge and show your enthusiasm!
✨Network at Food Festivals
Food festivals and culinary events are buzzing with industry connections. Attend these to meet restaurateurs and other food service pros; you never know who might be looking for their next star employee!
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Create a short video showcasing your cooking or customer service flair. Post it on social media or even send it directly to places you want to work at, like Corehr. It’s a fun way to stand out and demonstrate what you bring to the table!
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We think you need these skills to ace Catering & Events Administration Assistant in Oxford
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about Corehr and how your skills can contribute to our team's success. We're after that genuine connection!
Highlight Your Team Spirit:In full-time roles, teamwork is everything! Emphasise your ability to work collaboratively in busy environments. Mention any experiences where you’ve effectively collaborated with colleagues or managed conflicts — it's just as important as your technical skills!
How to prepare for a job interview at Corehr
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
