Administrator in Oxford

Oxford Brookes is a leading modern institution with big ambitions. We are seeking to broaden access to an Oxford Brookes education, increase our global footprint, and further enhance our reputation as a leading global University. Join an innovative team working to provide administrative support to programmes and enhance academic administration in the Faculty of Health, Science and Technology. The Faculty is home to seven Schools providing specialist and interdisciplinary teaching, research and knowledge transfer across a breadth of undergraduate and postgraduate programmes spanning a wide range of disciplines including but not limited to: architecture, built environment, engineering and computing.

You will:

• Provide an effective enquiry response, managing all relevant telephone, email, face‑to‑face and postal enquiries relating to the programmes from students, staff, stakeholders and visitors.
• Provide general administrative support to the Faculty’s taught programme administration team, including assisting with student recruitment, interviews and induction, programme documentation, production of transcripts.
• Utilise University systems to maintain programme, student and enquirer information.
• Provide administrative support and contribute to formal programme committees/ meetings, subject examination committees, annual reviews and other associated meetings for the relevant programmes.
• Support and organise events and field trips including obtaining costings, booking travel and accommodation, booking catering.
• Support school and faculty level events where necessary.
• Assist the Administration manager and other team members with ad hoc projects in the taught programme administration area.

You should have:

• Minimum of five GCSEs at Grade C or above (or equivalent), including Mathematics and English.
• Previous administrative experience.
• Excellent organisational, communication and customer service skills.
• Demonstrable IT skills with the ability to use software packages appropriate to an office environment.

About the location: Based at our Headington campus, you’ll experience the vibrant campus atmosphere and benefit from our modern office environment. The campus is one mile from the centre of Oxford and is served by regular public transport. As an Oxford Brookes employee, you will enjoy a minimum of 25 days holiday, rising with your service, plus 8 bank holidays and additional university concessionary days (normally 5 per year). We encourage and support hybrid working where the role allows and ensure that you have the necessary equipment to allow you to work flexibly. We have an extremely competitive Local Government Pension Scheme with generous employer contributions, as well as providing all staff with access to an occupational health service, financial education, and a comprehensive employee assistance helpline. We prioritise the wellbeing of our employees – physically, mentally and financially – and we provide a diverse and comprehensive benefits package to support our team.

In addition, all employees have access to:

• Discounted rates for the university sports and gym facilities.
• An on‑site nursery (at Headington Campus; waiting lists for some ages).
• Discounted travel options.
• Relocation scheme (for moves over 30 miles, subject to terms of the scheme).
• Training and development opportunities.
• A connected community – Brookes have a wide variety of staff networks, which instil a sense of community and offer employees a space for support, guidance and friendship, making Brookes a vibrant and inclusive place to work.

Equality, diversity and inclusion: At Oxford Brookes, inclusivity is one of our five guiding principles: we take positive steps to create an environment in which we celebrate, value and provide equal opportunity to all. We are committed to recruiting from the widest possible pool and welcome applications from all suitably qualified candidates who embrace our values, regardless of their background. As a Disability Confident Employer we guarantee to interview any disabled applicant who meets the essential selection criteria.

To have an informal discussion about the role and responsibilities, please contact Jennifer Sadeghi‑Movahed, Academic Administration Manager at jsadeghi-movahed@brookes.ac.uk.