At a Glance
- Tasks: Support world-leading vaccine research with diverse administrative tasks and projects.
- Company: Join the Oxford Vaccine Group, a top clinical research institute.
- Benefits: Competitive salary, professional development, and wellness activities like yoga and bootcamp.
- Other info: Flexible working options and opportunities for career growth in a supportive team.
- Why this job: Make a real impact in healthcare while developing your skills in a dynamic environment.
- Qualifications: Strong communication, IT, and organisational skills; office experience preferred.
The predicted salary is between 28437 - 34732 £ per year.
Department of Paediatrics, Oxford Vaccine Group, Churchill Hospital, Oxford
About the role
We have an exciting opportunity for an enthusiastic administrative professional, or quick-learning early career individual, to join the Oxford Vaccine Group (OVG) in the Department of Paediatrics as our Administrative Assistant. OVG is a leading clinical research institute, led by Professor Sir Andrew Pollard, conducting studies into new and improved vaccines for adults and children. You will be part of this dynamic team, supporting the world-leading research and day-to-day smooth running of OVG, with opportunities to gain experience in a wide range of administrative tasks and projects.
Key duties of the role include:
- Responding to enquiries
- Booking and rearranging meetings
- Assisting with events
- Leading on administrative duties for the staff induction and leavers programmes
- Preparing paperwork on behalf of colleagues
- Making travel arrangements
- General office administration
This position is offered full-time on a fixed-term contract, initially for one year with the possibility to extend. Please note, whilst we endeavour to support flexible working, this is expected to be an in-office role due to the requirements of the post.
About the department
The Department of Paediatrics is committed to equality and valuing diversity. The Department of Paediatrics has been honoured with the Athena Swan Gold award, a national gender equality charter, recognising the Department's innovative policies and practices. We are committed to the professional development of our staff by providing up to ten paid days annually for skill enhancement and allowing applications for additional training funding. By joining us, you will have the opportunity to contribute to a forward-thinking department. We welcome new staff with ideas who are willing to shape the future of the department that thinks about its staff and wellbeing. In addition to the University of Oxford wellbeing resources, the Department of Paediatrics sponsors weekly exercise classes such as yoga and bootcamp sessions as well as a choir. For staff on work visas, we also offer financial assistance towards visa renewal fees. These activities are designed to promote physical and mental wellbeing among staff members. Please visit our website to find out more about the Department.
About you
You will be trustworthy, dependable, confident using your own initiative, and able to work well with staff at different levels of seniority. Demonstrable excellent communication, IT and organisational skills are essential, as well as experience in an office environment.
Application Process
You will be required to upload a CV and Supporting Statement as part of your online application. Your application will not be processed if you do not include both documents. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. To discuss the post in more detail, please contact the OVG PA team using the contact details below. Only online applications received before 12.00 midday on Wednesday 24th June 2026 will be considered. Interviews will be held as soon as possible thereafter. The Department of Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality, diversity and inclusion. Should you be invited to interview, we will share further information about the policy at that stage.
Salary (£): 28,437 - 32,108 per annum with a discretionary range to £34,732 per annum (pro rata)
Administrative Assistant to OVG in Oxford employer: Corehr
The Oxford Vaccine Group (OVG) is an exceptional employer, offering a vibrant work culture within the prestigious Department of Paediatrics at Churchill Hospital, Oxford. Employees benefit from a commitment to professional development, including up to ten paid days annually for skill enhancement, and a supportive environment that values diversity and wellbeing, with activities like yoga classes and a choir. Joining OVG means being part of a forward-thinking team dedicated to impactful vaccine research, where your contributions will help shape the future of healthcare.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant to OVG in Oxford
✨Tip Number 1
Get to know the Oxford Vaccine Group! Research their recent projects and studies. This will not only help you in interviews but also show your genuine interest in their work.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give you insider info and might even lead to a referral!
✨Tip Number 3
Prepare for the interview by practising common questions. Think about how your skills match the role and be ready to share examples of your organisational prowess.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team at OVG.
We think you need these skills to ace Administrative Assistant to OVG in Oxford
Some tips for your application 🫡
Craft a Stellar CV:Your CV is your first impression, so make it count! Highlight your relevant experience and skills that align with the role at OVG. Keep it clear, concise, and tailored to show why you're the perfect fit for our team.
Nail the Supporting Statement:This is your chance to shine! Make sure to include a cover letter and address each selection criterion in the job description. We want to see how you meet our needs, so be specific and give examples where you can.
Show Your Enthusiasm:We love candidates who are genuinely excited about the role! Let your passion for administrative work and supporting research come through in your application. A little enthusiasm goes a long way!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the easiest way for us to receive your documents and ensures you’re considered for the role. Plus, it’s super straightforward!
How to prepare for a job interview at Corehr
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of an Administrative Assistant at the Oxford Vaccine Group. Familiarise yourself with their research and projects, as well as the key duties mentioned in the job description. This will help you demonstrate your genuine interest and show that you're ready to contribute.
✨Tailor Your Supporting Statement
When crafting your Supporting Statement, be specific about how your skills and experiences align with the selection criteria. Use examples from your past roles to illustrate your excellent communication, IT, and organisational skills. This is your chance to shine, so make it count!
✨Prepare for Common Questions
Think about the types of questions you might be asked during the interview, such as how you handle multiple tasks or manage your time effectively. Practising your responses can help you feel more confident and articulate during the actual interview.
✨Show Enthusiasm and Initiative
During the interview, let your enthusiasm for the role and the department shine through. Be prepared to discuss how you can bring new ideas to the table and contribute to the team’s success. Remember, they’re looking for someone who is not just capable but also eager to grow and make a difference!
