At a Glance
- Tasks: Provide admin support to research teams and manage front-of-house reception duties.
- Company: Join a dynamic team at a prestigious university with a collaborative environment.
- Benefits: Enjoy flexible hybrid working, generous leave, and excellent pension schemes.
- Other info: Flexible hours and opportunities for career development in a supportive team.
- Why this job: Be the first point of contact and make a real impact in a vibrant academic setting.
- Qualifications: Experience in administration or customer service, strong organisational skills, and IT proficiency.
The predicted salary is between 28437 - 32108 € per year.
We are seeking to appoint an Administration Assistant/Receptionist. This role consists of providing admin support to several research teams across the department and carrying out front‑of‑house reception duties.
Responsibilities
- Provide comprehensive administrative support to research teams, acting as the first point of contact for academic visitors.
- Assist with staff and postgraduate enquiries, manage the admin inbox, maintain mailing lists, arrange travel bookings and process purchase orders.
- Support the smooth running of the facilities office operations, including assisting the Facilities Team with ad‑hoc duties (cleaning whiteboards, ordering supplies), IT set‑up for meetings, liaising with suppliers and providing support for events.
- Perform a range of receptionist and related general clerical duties, including responding to telephone and email enquiries, greeting visitors, monitoring the access control system and providing a central point of contact for general enquiries from staff and students.
- Share responsibilities with a morning receptionist, requiring effective communication and coordination during handover.
- Report to the Assistant Facilities Manager within the Facilities Management Team and play a key role in the running of the department.
- Visit all departmental buildings to build relationships and support assigned research teams.
Qualifications
- Experience in administration or customer‑facing work, with the confidence to work independently, resolve issues proactively and communicate policies and procedures clearly.
- Strong organisational skills are essential, with the ability to manage a varied workload and meet deadlines.
- Competent user of Microsoft Office and databases.
- A proactive attitude identifying where support is needed across teams will also be key to success in this role.
- Experience in a higher education environment, buildings & facilities or financial administration would be an advantage.
- Effective interpersonal skills, a polite and courteous manner, good IT skills and the ability to communicate with a range of people are required.
- The ability to work as part of a team, as well as independently with initiative and flexibility, is essential.
About the team
The Facilities team consists of a General Facilities Manager, an Assistant Facilities Manager, an Administrator, an Administration Assistant/Receptionist (PM), a Receptionist (AM) and a janitor/porter. The team operates across all departmental buildings and many members work from home one or two days a week, with flexible working hours.
Benefits
- Flexible Hybrid Working: A work setup that combines office and remote work.
- Excellent Contributory Pension Scheme.
- Generous Annual Leave: 38 days of annual leave.
- Comprehensive Childcare Services.
- Family Leave Schemes.
- Cycle Loan Scheme.
- Membership to various social and sports clubs.
- Discounted bus travel and season ticket travel loans.
- Opportunities to contribute to sustainability initiatives and community‑building efforts.
- Support for continued, lifelong learning and career development.
Salary (Grade 4): £28,437 – £32,108 per annum (inclusive of Oxford University weighting).
Administrative Assistant & Receptionist in Oxford employer: Corehr
Join a dynamic and supportive team at the Thom Building on Parks Road, where as an Administrative Assistant & Receptionist, you will play a vital role in facilitating research operations while enjoying a flexible hybrid working environment. With generous annual leave, a comprehensive pension scheme, and opportunities for professional development, this position offers not just a job, but a pathway to meaningful career growth within a vibrant academic community committed to sustainability and collaboration.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant & Receptionist in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect with potential employers on LinkedIn. The more people you know, the better your chances of landing that dream job.
✨Tip Number 2
Practice makes perfect! Prepare for interviews by doing mock sessions with friends or family. Get comfortable answering common questions and showcasing your skills, especially those related to admin support and customer service.
✨Tip Number 3
Show off your personality! When you get the chance to meet potential employers, be yourself. A friendly smile and a positive attitude can go a long way in making a great first impression.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Administrative Assistant & Receptionist in Oxford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Administrative Assistant/Receptionist. Highlight your admin experience and customer-facing skills, as these are key for us. Use specific examples that show how you've managed varied workloads and met deadlines.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your proactive attitude and how you can support our research teams effectively. Keep it friendly and professional!
Show Off Your IT Skills:Since we rely on Microsoft Office and databases, make sure to mention your proficiency in these areas. If you have any experience with IT setups for meetings or managing admin inboxes, definitely include that too!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Corehr
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant/Receptionist. Familiarise yourself with tasks like managing admin inboxes, arranging travel bookings, and supporting research teams. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since strong organisational skills are essential for this role, prepare examples from your past experiences where you've successfully managed a varied workload or met tight deadlines. Be ready to discuss how you prioritise tasks and keep everything running smoothly, especially in a busy environment.
✨Practice Your Communication Skills
As the first point of contact for visitors and staff, effective communication is key. Practice answering common interview questions clearly and confidently. You might even want to role-play with a friend to get comfortable with greeting visitors and handling enquiries, just like you would in the job.
✨Demonstrate Your Proactive Attitude
This role requires a proactive approach to identifying support needs across teams. Think of specific instances where you've taken the initiative to solve problems or improve processes. Sharing these examples will highlight your ability to work independently and contribute positively to the team.
