At a Glance
- Tasks: Support senior staff and manage complex schedules while coordinating governance activities.
- Company: Join the prestigious University of Oxford with a commitment to diversity and inclusion.
- Benefits: Part-time role with potential for extension, fostering work-life balance.
- Other info: Embrace a diverse community that values every individual's contribution.
- Why this job: Make a real impact in a dynamic academic environment while developing your skills.
- Qualifications: Strong organisational and communication skills; experience in administrative support is a plus.
The predicted salary is between 30000 - 40000 £ per year.
1 South Parks Road, Oxford, OX1 3TG
Part‑time, 0.8 FTE – Fixed term for 2 years with a strong possibility for a 3rd year
About the role
This varied role provides dedicated support to the Head of School and Head of Administration and Finance, alongside coordinating the administration of the School’s governance structures.
Key responsibilities include:
- Managing complex diaries and coordinating meetings and travel
- Preparing papers and correspondence
- Supporting a range of School activities, events and projects
- Supporting the School’s committee structure, including agenda preparation, minute taking, action tracking and maintaining governance schedules and deadlines
About you
The successful candidate will have excellent organisational, communication and interpersonal skills, with the ability to manage a varied workload and work effectively with colleagues at all levels.
- Experience providing high‑quality administrative support
- Drafting correspondence and meeting papers
- Coordinating competing priorities with accuracy and attention to detail
- Experience supporting governance processes or senior staff (advantageous)
Equal opportunities and diversity
The University of Oxford is committed to equal opportunity and to being a place where everyone belongs and is supported to succeed. We recognise how the diversity of our community enriches our ability to deliver on our academic mission. We welcome applications from individuals from all backgrounds, including those underrepresented within higher education.
No applicant or member of staff shall be unlawfully discriminated against based on age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Employment with the University and progression within employment will be determined according to personal merit and the application of criteria related to the duties and conditions of the post. In all cases, the primary consideration will be the ability to perform the job. As stated in the University’s Equality Policy and Equality, Diversity and Inclusion Strategic Plan, our commitment to equality and diversity goes hand in hand with our commitment to academic freedom and free speech.
Executive Support and Governance Administrator employer: Corehr
The University of Oxford is an exceptional employer, offering a supportive and inclusive work environment that values diversity and fosters personal growth. As an Executive Support and Governance Administrator, you will benefit from flexible working arrangements, opportunities for professional development, and the chance to contribute to impactful academic initiatives in a historic and vibrant city. Join us in a role where your organisational skills will be valued, and your contributions will help shape the future of education.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Support and Governance Administrator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the University of Oxford through LinkedIn. A friendly chat can give us insider info about the role and help you stand out.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative support and governance. We recommend using the STAR method to structure your answers – it’ll help you showcase your skills effectively!
✨Tip Number 3
Show off your organisational skills during the interview! Bring a portfolio with examples of your previous work, like meeting agendas or correspondence you've drafted. It’s a great way to demonstrate your attention to detail.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can keep you fresh in their minds. Plus, it shows that you’re proactive – just what they’re looking for!
We think you need these skills to ace Executive Support and Governance Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Executive Support and Governance Administrator. We want to see how you can manage complex diaries and support governance processes effectively!
Show Off Your Organisational Skills:Since this role involves juggling multiple tasks, be sure to showcase your organisational prowess in your application. Share examples of how you've successfully managed competing priorities in the past – we love a good story!
Be Clear and Concise:When drafting your correspondence and meeting papers, clarity is key! Keep your writing straightforward and to the point, as this reflects your ability to communicate effectively – something we value highly at StudySmarter.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Corehr
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Support and Governance Administrator. Familiarise yourself with managing complex diaries, coordinating meetings, and supporting governance processes. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed competing priorities in previous roles. Highlight your attention to detail and ability to maintain governance schedules. This will show that you can handle the varied workload expected in this position.
✨Prepare Thoughtful Questions
Interviews are a two-way street! Prepare insightful questions about the School’s governance structures and how you can contribute to their success. This not only shows your interest in the role but also your proactive approach to understanding the organisation.
✨Emphasise Your Communication Skills
As an Executive Support and Governance Administrator, strong communication is key. Be prepared to discuss how you've effectively communicated with colleagues at all levels. Share examples of drafting correspondence and preparing meeting papers to illustrate your capabilities.
