At a Glance
- Tasks: Provide admin support to research teams and manage front-of-house reception duties.
- Company: Join a dynamic department at a leading educational institution.
- Benefits: Gain valuable experience, flexible hours, and a supportive work environment.
- Other info: Opportunity to build relationships across teams and enhance your professional network.
- Why this job: Be the first point of contact and make a difference in a vibrant academic setting.
- Qualifications: Experience in administration or customer service with strong organisational skills.
The predicted salary is between 24000 - 28000 € per year.
We are seeking to appoint an Administration Assistant/Receptionist. This role consists of providing admin support to several research teams across the department and carrying out front‑of‑house reception duties.
Responsibilities
- Provide comprehensive administrative support to research teams, acting as the first point of contact for academic visitors.
- Assist with staff and postgraduate enquiries, manage the admin inbox, maintain mailing lists, arrange travel bookings and process purchase orders.
- Support the smooth running of the facilities office operations, including assisting the Facilities Team with ad‑hoc duties (cleaning whiteboards, ordering supplies), IT set‑up for meetings, liaising with suppliers and providing support for events.
- Perform a range of receptionist and related general clerical duties, including responding to telephone and email enquiries, greeting visitors, monitoring the access control system and providing a central point of contact for general enquiries from staff and students.
- Share responsibilities with a morning receptionist, requiring effective communication and coordination during handover.
- Report to the Assistant Facilities Manager within the Facilities Management Team and play a key role in the running of the department.
- Visit all departmental buildings to build relationships and support assigned research teams.
Qualifications
- Experience in administration or customer‑facing work, with the confidence to work independently, resolve issues proactively and communicate policies and procedures clearly.
- Strong organisational skills are essential, with the ability to manage a varied workload and meet deadlines.
- Competent user of Microsoft Office and databases.
- A proactive attitude identifying where support is needed across teams will also be key to success in this role.
- Experience in a higher education environment.
Administrative Assistant & Receptionist employer: Corehr
As an employer, we pride ourselves on fostering a collaborative and inclusive work culture that values each team member's contributions. Located in the vibrant Thom Building on Parks Road, our organisation offers excellent opportunities for professional growth within the higher education sector, alongside competitive benefits and a supportive environment that encourages innovation and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant & Receptionist
✨Tip Number 1
Network like a pro! Reach out to current employees in the department or similar roles. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the job description, especially your admin and customer service experience.
✨Tip Number 3
Show off your organisational skills during the interview. Bring a portfolio of your work or examples of how you've managed multiple tasks effectively in the past.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role.
We think you need these skills to ace Administrative Assistant & Receptionist
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in administration and customer-facing roles. We want to see how your skills match the responsibilities listed in the job description, so don’t be shy about showcasing your organisational prowess!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Administrative Assistant/Receptionist role. Share specific examples of how you've successfully managed similar tasks in the past.
Show Off Your Communication Skills:Since this role involves being the first point of contact, we need to see your communication skills in action. Make sure your application is clear, concise, and free of typos. It’s all about making a great first impression!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to keep track of your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Corehr
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Assistant/Receptionist. Familiarise yourself with tasks like managing admin inboxes, arranging travel bookings, and supporting research teams. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
As the first point of contact for visitors and staff, effective communication is key. Prepare examples of how you've successfully handled enquiries or resolved issues in previous roles. Practising clear and concise responses will help you convey your ability to communicate policies and procedures effectively.
✨Demonstrate Your Organisational Skills
This role requires strong organisational abilities, so be ready to discuss how you manage your workload and prioritise tasks. Consider sharing specific examples of how you've juggled multiple responsibilities in the past, especially in a customer-facing environment.
✨Be Proactive and Solution-Oriented
The job description highlights the importance of a proactive attitude. Think of instances where you've identified needs within a team or department and taken the initiative to address them. This will show that you can contribute positively to the smooth running of operations.
