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- Tasks: Coordinate facilities maintenance and ensure smooth operations in a dynamic coworking environment.
- Company: Join a vibrant team managing stunning flexible office spaces in London or Manchester.
- Benefits: Competitive salary, professional development, and opportunities for travel.
- Why this job: Make a real impact on member experiences while supporting sustainability goals.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
- Other info: Exciting career growth potential in a supportive and innovative workplace.
The predicted salary is between 35000 - 38000 £ per year.
The Role: Facilities Coordinator
Sector: Facilities Management – Coworking / Flexible Office
Location: London OR Manchester + Travel
Salary: £35,000 to £38,000
I am working with a wonderful group who are home to stunning co‑work and flexible office spaces. Their continued success and growth means it is time to grow their internal FM team and we are looking for a brilliant Facilities Co‑ordinator to join the team in London or Manchester.
All about the role
As a Facilities Coordinator, you are the first line of support in the prevention of facilities issues should they occur. You will aim to achieve an end goal of minimising operational disruption and impact to member and colleague experience. You will oversee the daily administration/operation of the facilities department, via the current and future systems including CAFM, which includes managing PPM repairs and scheduling maintenance, procurement, renovations, property and project management (alongside other colleagues). You will also ensure compliance with health & safety, and environmental regulations. You will also have a pivotal role in supporting the company ESG objectives set out in the Positive Impact Strategy.
Key Responsibilities
- Manage and coordinate facilities maintenance and repair activities, including HVAC systems, electrical systems, plumbing, and building maintenance.
- Communicate to location teams/managing agents as required, plan and coordinate works.
- Oversee CAFM system work orders to ensure reported issues are captured, updated and actioned with current status and visibility of actions planned/carried out.
- Provide reporting on resolutions and elevate non‑conformance in resolutions.
- Conduct, as required, inspections of locations to identify maintenance and repair needs, safety hazards, and compliance issues to support the Head of FM.
- Take feedback from audits conducted by other colleagues (operations and head of FM for example) capture and coordinate action planning and resolution.
- Manage preventive maintenance programs to ensure equipment and systems are functioning properly.
- Develop and maintain accurate records of maintenance and repair activities, equipment inventories, and service contracts.
- Act as system administrator for all FM systems, managing all onboarding and offboarding processes and system training.
- Support the company ESG objectives through collecting and reporting on utilities consumption and waste stream management across all locations.
- Work with our key partners and suppliers on our annual carbon consumption reporting and achievement of our Net Zero objectives.
- Understand and maintain awareness of environmental legislation to ensure compliance.
Skills and Experience
- High levels of competence with Microsoft Office, Word, Excel and PowerPoint.
- Other systems for project management, H&S and finance will be trained in‑house.
- Highly organised, able to manage multiple projects and priorities.
- Excellent written and verbal communication skills.
- Able to prioritise workloads.
- Strong research and analytical skills to keep abreast of current legislation and assist with procurement of potential new contractors.
- Undertake further professional development (at the company’s expense).
This role will require some travel, so please do keep that in mind before you apply.
To be considered, please send your CV to sheila@corecruitment.com
You must be able to live and work without restriction in the UK.
Facilities Management Coordnator in Manchester employer: COREcruitment
Contact Detail:
COREcruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Management Coordnator in Manchester
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management sector on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their approach to facilities management and be ready to discuss how your skills align with their goals, especially around ESG objectives.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed multiple projects or resolved facilities issues in the past. This will demonstrate your ability to handle the responsibilities of a Facilities Coordinator.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Facilities Management Coordnator in Manchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Coordinator role. Highlight relevant experience in facilities management, maintenance coordination, and any specific systems you've worked with, like CAFM. We want to see how your skills match what we're looking for!
Show Off Your Communication Skills: Since this role involves a lot of communication with teams and suppliers, make sure to showcase your excellent written and verbal communication skills. Use clear and concise language in your application to demonstrate your ability to convey information effectively.
Highlight Your Organisational Skills: Being highly organised is key for this position. In your application, mention any experience you have managing multiple projects or priorities. We love to see examples of how you've kept things running smoothly in past roles!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at COREcruitment
✨Know Your Facilities Management Basics
Brush up on your knowledge of facilities management, especially in areas like HVAC systems, plumbing, and health & safety regulations. Being able to discuss these topics confidently will show that you understand the core responsibilities of the role.
✨Familiarise Yourself with CAFM Systems
Since you'll be overseeing the CAFM system, it’s a good idea to get acquainted with how these systems work. If possible, try to find out which specific CAFM software the company uses and prepare to discuss how you would manage work orders and maintenance schedules.
✨Prepare Examples of Problem-Solving
Think of specific instances where you've successfully managed facilities issues or improved processes. Be ready to share these examples during the interview to demonstrate your problem-solving skills and ability to minimise operational disruptions.
✨Show Your Commitment to ESG Objectives
Since the role involves supporting the company's ESG objectives, come prepared to discuss your understanding of environmental legislation and how you can contribute to sustainability efforts. This will highlight your alignment with the company's values and goals.
