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- Tasks: Coordinate facilities maintenance and ensure smooth operations in a vibrant coworking environment.
- Company: Join a dynamic team in a leading flexible office space provider.
- Benefits: Competitive salary, professional development, and opportunities for travel.
- Why this job: Make a real impact on workplace experiences while supporting sustainability goals.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
- Other info: Exciting career growth potential in a fast-paced, collaborative setting.
The predicted salary is between 35000 - 38000 £ per year.
The role involves being the first line of support in the prevention of facilities issues, aiming to minimise operational disruption and impact on member and colleague experience. Responsibilities include overseeing daily administration and operation of the facilities department, managing PPM repairs, scheduling maintenance, procurement, renovations, and project management. Compliance with health & safety and environmental regulations is essential, along with supporting the company's ESG objectives.
Key Responsibilities:
- Manage and coordinate facilities maintenance and repair activities, including HVAC systems, electrical systems, plumbing, and building maintenance.
- Communicate with location teams/managing agents as required, plan and coordinate works.
- Oversee CAFM system work orders to ensure reported issues are captured, updated, and actioned.
- Provide reporting on resolutions and escalate non-conformance in resolutions.
- Conduct inspections of locations to identify maintenance and repair needs, safety hazards, and compliance issues.
- Manage preventive maintenance programs to ensure equipment and systems are functioning properly.
- Develop and maintain accurate records of maintenance and repair activities, equipment inventories, and service contracts.
- Act as system administrator for all FM systems, managing onboarding and offboarding processes and system training.
- Support the company ESG objectives through collecting and reporting on utilities consumption and waste stream management.
- Work with key partners and suppliers on annual carbon consumption reporting and achievement of Net Zero objectives.
- Understand and maintain awareness of environmental legislation to ensure compliance.
Skills and Experience:
- High levels of competence with Microsoft Office, Word, Excel, and PowerPoint.
- Highly organised, able to manage multiple projects and priorities.
- Excellent written and verbal communication skills.
- Able to prioritise workloads.
- Strong research and analytical skills to keep abreast of current legislation and assist with procurement of potential new contractors.
- Undertake further professional development (at the company’s expense).
This role will require some travel, so please consider this before applying. You must be able to live and work without restriction in the UK.
Facilities Management Coordinator in London employer: COREcruitment
Contact Detail:
COREcruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Management Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management sector on LinkedIn or at industry events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Show off your skills! Prepare a portfolio or a presentation that highlights your past projects and achievements in facilities management. This will give you an edge during interviews and show you mean business.
✨Tip Number 3
Be proactive! If you see a job you like, don’t just wait for the application window. Reach out to the hiring manager or team directly through our website. A little initiative goes a long way!
✨Tip Number 4
Stay updated on industry trends! Read up on the latest in facilities management, especially around ESG objectives and compliance. Being knowledgeable will impress interviewers and show your commitment to the field.
We think you need these skills to ace Facilities Management Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Coordinator role. Highlight relevant experience in facilities management, maintenance coordination, and any specific systems you've worked with, like CAFM. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about facilities management and how you can contribute to our team. Be sure to mention your understanding of health & safety regulations and your commitment to ESG objectives.
Showcase Your Communication Skills: As a Facilities Coordinator, communication is key! In your application, demonstrate your excellent written and verbal communication skills. Whether it's through your CV or cover letter, let us know how you've effectively communicated with teams or managed projects in the past.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our company culture and values!
How to prepare for a job interview at COREcruitment
✨Know Your Facilities Management Basics
Brush up on your knowledge of facilities management, especially in areas like HVAC systems, electrical systems, and compliance with health & safety regulations. Being able to discuss these topics confidently will show that you understand the core responsibilities of the role.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple projects or priorities in the past. Use specific instances where your organisational skills made a difference, as this role requires juggling various tasks and ensuring smooth operations.
✨Familiarise Yourself with CAFM Systems
If you have experience with Computer-Aided Facilities Management (CAFM) systems, be ready to discuss it. If not, do some research on how these systems work and their importance in managing maintenance and repairs. This will demonstrate your proactive approach to learning.
✨Align with ESG Objectives
Understand the company's Environmental, Social, and Governance (ESG) objectives and think about how you can contribute to them. Be prepared to discuss your awareness of environmental legislation and any relevant experiences that align with their Positive Impact Strategy.
