Fleet Coordinator in High Wycombe

Core Highways are a leading provider of temporary traffic management, barrier solutions and events signage. People are the heart of our business. We recognise each and every individual's value and commitment and we know that the success of our business is only made possible by the drive and enthusiasm of our people. As a nationwide business, we have a number of fulfilling roles and we're often looking to expand our teams as we continue to grow. We currently have an opportunity for Fleet Coordinator based at our Milton Keynes office. This is a hybrid role with 4 days in the office and 1 working remotely.

The Role: Optimising the daily operations of the company's fleet, ensuring that the vehicles are maintained, compliant and efficiently utilised to meet business needs.

Key responsibilities:

• Manage the addition, removal, and transfer of drivers across systems (Internal License Check, Samsara, W20 hours).
• Review driving license risk decisions, maintain eyesight checks, and ensure completion of FORS mandatory training.
• Manage telematics system, track unit installations and health of system, address system alerts, replace faulty equipment, reconcile invoices.
• Retrieve and supply footage for police, insurers, and solicitors while collaborating with supply chain on active incidents.
• Manage / Triage Holman authorisation requests, investigate no-show charges operational teams and suppliers.
• Monitor VOR assets and work with suppliers and operational teams to minimise downtime.
• Scrutinise fuel usage for anomalies (premium fuel use, theft), manage fuel card additions/removals, and generate fuel KPI/utilisation reports.
• Process penalty charge notifications ensuring accurate records are made and internal teams are notified accordingly.
• Monitor and review active total loss claims and oversee post-collision reporting and manage insurance invoice queries.
• Handle third-party damage claims (signage, property, vehicles), public complaints, and negotiate insurance settlement payments.
• Maintain monthly and ad-hoc reports for fleet utilisation, idling, and driver performance.
• Assist in other areas of the fleet department as required.

Skills and experience:

• Experience within a fleet, hire or transport background is desirable.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Able to work to tight deadlines.
• Good customer service skills.
• Competent and experienced in use of MS Office applications, especially Excel and Outlook.
• Excellent communication skills, both written and verbal.
• Strong attention to detail and accuracy in data entry and reporting.

What we offer:

• Salary up to £30,000.00
• 33 days holiday per year – Inclusive of bank holidays
• Life assurance
• Enhanced maternity pay
• Enhanced Maternity leave
• Pension scheme
• Online GP services
• Employee Benefits Hub – offering retail discounts, rewards and perks on over 1,000 brands
• Employee Assistance Program – providing free 24/7, professional and confidential advice on any issue both personal and work related
• Free Wellbeing App – access to the latest in wellbeing support for example, virtual fitness programs, help to stop smoking etc.
• Company competitions to win cash prizes
• CPD: support and training to develop your career and skills

We are an equal opportunities employer. As a Disability Confident employer, we recognise that everybody is different and strive to harness those differences to create an inclusive environment where individuals feel valued, their talents are recognised and they are given every opportunity to develop their full potential.

If you believe you have the necessary experience and qualifications or would like to know more information about this role, please contact our recruitment team.