At a Glance
- Tasks: Provide top-notch secretarial support and manage the Head of Branch's busy schedule.
- Company: Join a dynamic team in Hillsborough with a focus on professional growth.
- Benefits: Earn £15.83 per hour with a stable 37-hour work week, Monday to Friday.
- Other info: Great opportunity for career advancement in a supportive environment.
- Why this job: Be at the heart of decision-making and make a real impact in the branch.
- Qualifications: 5 GCSEs including English and Maths, plus experience supporting senior management.
Job Title: Personal Secretary to Head of Branch
Location: Hillsborough
Rate of Pay: £15.83 per hour
Hours: 37 hours per week (Monday to Friday)
Job Duties:
The successful candidate will provide high-quality, efficient, confidential, and professional secretarial and administrative support to the Head of Branch. Key responsibilities include:
- Managing the Head of Branch’s diary and arranging meetings.
- Coordinating agendas, business papers, minutes, and documentation.
- Attending meetings and accurately recording minutes and key decisions.
- Preparing and circulating draft minutes and action sheets within set deadlines.
- Ensuring approved minutes are retained and accessible.
Additional duties include liaising with staff across the branch to gather and collate information for:
- SAFSD monthly reports
- Quarterly KPI reporting
- Audit recommendations
- Research project reporting
Other duties may be assigned by line management as required.
Requirements:
5 GCSEs including English and Maths (Grade C or above) or equivalent.
Demonstrable experience supporting Senior Management, including:
- Diary management and meeting coordination.
- Interaction with Senior Management.
- Vetting calls from various stakeholders.
- Managing records in line with governance standards.
- Arranging and minuting physical and virtual meetings.
Proficiency in MS Office applications: Word, Excel, PowerPoint, Outlook, and Teams.
Personal Secretary to Head of Branch – Hillsborough employer: Cordant People
Join a dynamic and supportive team in Hillsborough, where we prioritise employee growth and development. As a Personal Secretary to the Head of Branch, you will enjoy a collaborative work culture that values your contributions and offers opportunities for professional advancement. With competitive pay and a commitment to work-life balance, this role is perfect for those seeking meaningful employment in a thriving environment.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Secretary to Head of Branch – Hillsborough
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Secretary role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to diary management and meeting coordination. We suggest role-playing with a friend to get comfortable discussing your experience and skills.
✨Tip Number 3
Showcase your tech skills! Be ready to demonstrate your proficiency in MS Office during interviews. Maybe even bring along a portfolio of documents you've created to highlight your expertise.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Personal Secretary to Head of Branch – Hillsborough
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in diary management and meeting coordination. We want to see how you've supported senior management in the past, so don’t hold back on those details!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Personal Secretary role. Mention your proficiency in MS Office and any relevant experience that aligns with the job description.
Showcase Your Attention to Detail:As a Personal Secretary, attention to detail is key. Make sure your application is free from typos and errors. We appreciate a polished application that reflects your professionalism!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Cordant People
✨Know Your Diary Management
Since the role involves managing the Head of Branch’s diary, be prepared to discuss your experience with scheduling and prioritising meetings. Bring examples of how you've effectively managed conflicting appointments in the past.
✨Master Minute-Taking
You'll need to accurately record minutes and key decisions during meetings. Practice summarising discussions and decisions from previous meetings you've attended. This will show your potential employer that you can handle this responsibility with ease.
✨Showcase Your MS Office Skills
Proficiency in MS Office is a must for this role. Brush up on your skills in Word, Excel, PowerPoint, Outlook, and Teams. Consider preparing a small presentation or document to demonstrate your capabilities during the interview.
✨Prepare for Stakeholder Interaction
You’ll be vetting calls from various stakeholders, so think about your communication style. Be ready to share examples of how you've successfully interacted with senior management and handled sensitive information in the past.
