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- Tasks: Manage diaries, emails, and travel arrangements while supporting the administrative team.
- Company: Join a dynamic team at the Office of the Chief Medical Officer in Stormont.
- Benefits: Enjoy a structured work pattern with a competitive wage and potential for growth.
- Why this job: Gain valuable experience in a professional environment while making a real impact.
- Qualifications: 5 GCSEs including maths and English, plus 2 A levels required.
- Other info: Contract runs until December 2025; start ASAP!
The predicted salary is between 24000 - 36000 £ per year.
Our client based in St are looking for a Personal Secretary to join their team.
The duties of the post are:
- Diary management – arranging meetings, accepting invites, collating papers etc.
- Mailbox management – categorising emails, creating a daily log of emails to be actioned.
- Records management – ensuring emails etc are appropriately saved on the Department’s record management system.
- Travel arrangements – booking flights and accommodation as required.
- Corporate governance – Liaison with OCMO regarding corporate returns such as finance etc.
Please note this is not an exhaustive list, but it gives a good indication of the main duties of the post. Additional duties supporting the administrative team within the Office of the Chief Medical Officer may arise according to business needs.
Minimum Qualifications:
- 5 GCSEs including maths and English (certificate proof required).
- 2 A levels.
Skills:
- Excellent IT skills, including use of Microsoft Word and Excel.
- Good verbal and written communication skills.
- Good interpersonal and team skills.
- Previous experience of working with AccountNI would be useful.
Additional Information:
- Wage: To be discussed.
- Location: Stormont.
- Start Date: ASAP.
- Contract Duration: Until December 2025.
- Work Pattern: 37 hours per week, 9am to 5pm.
Please send your updated CV and certificates via the provided link or email.
Personal Secretary – Stormont employer: Cordant People
Contact Detail:
Cordant People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Secretary – Stormont
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, especially Microsoft Word and Excel. Consider taking a quick online course or tutorial to brush up on any features you might not be fully comfortable with.
✨Tip Number 2
Network with current or former employees of the Office of the Chief Medical Officer. They can provide valuable insights into the work culture and expectations, which can help you tailor your approach during interviews.
✨Tip Number 3
Prepare for potential interview questions by thinking about scenarios where you've successfully managed diaries, emails, or travel arrangements. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Tip Number 4
Stay updated on current events and issues related to the healthcare sector, particularly those relevant to the Chief Medical Officer's office. This knowledge can help you demonstrate your interest and understanding during the interview process.
We think you need these skills to ace Personal Secretary – Stormont
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the duties of a Personal Secretary. Emphasise your diary management, mailbox management, and records management skills.
Highlight Qualifications: Clearly state your qualifications, including your GCSEs and A levels. If you have certificates, mention them in your application to demonstrate you meet the minimum requirements.
Showcase IT Skills: Since excellent IT skills are essential for this role, include specific examples of your proficiency with Microsoft Word and Excel. Mention any relevant software or tools you have used in previous roles.
Craft a Strong Cover Letter: Write a cover letter that outlines your interest in the position and how your skills and experiences make you a suitable candidate. Be sure to mention your ability to work within a team and your communication skills.
How to prepare for a job interview at Cordant People
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with diary management. Share specific examples of how you've successfully arranged meetings and managed schedules in the past, as this is a key responsibility for the role.
✨Demonstrate IT Proficiency
Since excellent IT skills are essential, make sure to highlight your proficiency in Microsoft Word and Excel. You might even want to mention any specific projects where you utilised these tools effectively.
✨Communicate Clearly
Good verbal and written communication skills are crucial for a Personal Secretary. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've communicated effectively in previous roles.
✨Prepare for Corporate Governance Questions
Familiarise yourself with corporate governance concepts, especially those relevant to the Office of the Chief Medical Officer. Be ready to discuss how you would liaise with OCMO regarding corporate returns and any related experiences you may have.
