Personal Secretary – Stormont

Our client based in St is looking for a Personal Secretary to join their team

Job Description:

The duties of the post include:

1. Diary management – arranging meetings, accepting invites, collating papers, etc.
2. Mailbox management – categorising emails, creating a daily log of emails to be actioned.
3. Records management – ensuring emails and documents are appropriately saved on the Department’s record management system.
4. Travel arrangements – booking flights and accommodation as required.
5. Corporate governance – Liaison with OCMO regarding corporate returns such as finance.

Please note this list is not exhaustive but provides a good indication of the main duties of the role. Additional responsibilities supporting the administrative team within the Office of the Chief Medical Officer may arise based on business needs.

Minimum Requirements:

• 5 GCSEs including maths and English (certificate proof required).
• 2 A-levels.
• Excellent IT skills, including proficiency in Microsoft Word and Excel.

Desirable Skills:

• Computer skills including Word, Excel, email, and familiarity with working with figures.
• Good verbal and written communication skills.
• Good interpersonal and team skills.
• Previous experience working with AccountNI would be advantageous.

Additional Information:

• Wage: To be discussed.
• Location: Stormont
• Start Date: ASAP
• Contract Duration: Until December 2025
• Work Pattern: 37 hours per week, 9am to 5pm

Please send your updated CV and certificates via the provided link or email.

Application Process

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