Finance Assistant in London

About CoppaFeel! CoppaFeel! are the UK’s only youth focused breast cancer awareness charity, and we’re on a mission to get every 18-24 year old checking their chest. We educate people on the signs of breast cancer and encourage them to check their chests monthly, so that if they notice something unusual they are empowered to contact their GP and advocate for themselves. We do this because when diagnosed early, breast cancer treatments are more effective and survival rates are higher. Early detection can save lives.

The Role We are seeking an enthusiastic Finance Assistant to join our team at CoppaFeel!. Contributing to the running of our financial systems and processes, the successful applicant will also be providing financial information to support the fundraising team. We are looking for an enthusiastic person who wants to develop their career in charity finance, who will support our Director of Finance and Head of Finance and Contracts looking after CF! finances. You will be confident with data entry and working across our fundraising and finance systems to ensure income is coded correctly. This role requires reconciling income from many different fundraising platforms and working with our external financial provider. You will sit within the CoppaFeel! Finance Team and report to Head of Finance.

Duties and Responsibilities

• Income & Reconciliation
• Accurately code and reconcile income from various fundraising platforms (e.g., JustGiving, CAF) in Beacon to Xero
• Tracking income (following current processes) and notify fundraising of certain income
• Raise draft invoices as per request, ensuring correct documentation is uploaded
• Accounts Payable & Administration
• Process and check with accuracy for staff expense claims, Direct Debits and supplier invoices through APM.
• Support monthly staff Soldo card submissions, ensuring timely submission of correct receipts
• Conducting checks on large invoices with supplier
• Finance Systems & Reporting
• Assist with generating basic financial reports (e.g. aged payables/receivables)
• Support the production of basic reports to budget holders if needed
• Support with administration of updating management accounts
• Support & Compliance
• Assist with audit preparation by gathering information and following up on outstanding documentation
• Support the maintenance and adherence of finance policies and procedures
• Provide induction-level finance support and guidance to new staff (e.g. using APM, where finance policies are, expense submission)
• General
• Handle finance-related post and filing
• Maintain the Finance inbox; where applicable respond to internal finance queries otherwise pass on to others in Finance team as necessary
• Support with collation of documentation for Gift Aid claims and maintain accurate donor records for Gift Aid
• Contribute to ad hoc finance projects and tasks as required

Skills, Experience, and Qualifications

• Essential
• Excellent organisational skills & self-motivated
• Strong organisational and data entry skills with excellent attention to detail
• Ability to work independently and as part of a team
• Good communication skills both written and verbal
• Computer literacy, with strong Excel skills
• Comfortable working with numbers and following financial processes
• 1 year previous experience in a similar role
• Desirable
• Charity or third sector experience

Application information Applications will close on Monday 25th May with the aim to commence a shortlisting test as applications come in and interviews week commencing Monday 15th June. CoppaFeel! reserves the right to close the vacancy early in the event that we receive a high number of applications before the closing date.

Main benefits, Terms & Conditions Annual leave entitlement: 22 days, plus office closure at Christmas, a day off on our Founders birthday, and a day off for your birthday. Employee Assistance Programme Health Cash Plan; cash back on everyday health expenses, as well as a GP advice line and access to PerkBox. Access to Self Space training and 1:1 therapy Core working hours of 10am to 4pm Flex Friday; every other Friday off, offering the time to recharge and ensuring work life balance, while remaining available in case of emergencies. All annual leave and benefits are pro-rata'd for part time employees.

Equality, Diversity, and Inclusion At CoppaFeel! we support a diverse range of communities and we understand that diversity within our team is central and crucial to meeting the needs of the young people we exist to serve. We strongly encourage applications from Black, and people of colour, LGBTQIA+ candidates, candidates with disabilities, from men, and from those with a lived experience of cancer because we would like to increase the representation of these groups within the charity. We promote equality, diversity and inclusion in our workplace and make recruitment decisions by matching the charity's needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We recognise the value in encouraging a diverse range of perspectives, skills, experience and knowledge at the charity. While the successful candidate will be selected purely on merit, in the event of a tie between two candidates with equal suitability, we may select a candidate with lived experience of the issues we are seeking to address through our work. We want our recruitment process to be inclusive, accessible and fair for everyone. As a Disability Confident Employer, we actively encourage applications from disabled people and are committed to providing reasonable adjustments throughout the recruitment process. Disabled applicants who meet the minimum essential criteria for the role will normally be offered an interview. In some high-volume recruitment processes, we may limit interviews to candidates whose applications most closely meet the role requirements.