Document Control Manager in Edinburgh

At COP, we’re here to unlock the full potential of offshore wind to power the world, and there’s no time to waste. As part of our team, you’ll work on market-leading projects with some of the most experienced and passionate people in the industry. Together, we get stuff done and own the impact of our work, with respect and safety always at the core.

The Role

We are looking for a Document Control Manager to support documentation management activities for COP’s Pentland Floating Offshore Wind Project, ideally based in Edinburgh. The Pentland project is an innovative floating offshore wind development located off the coast of Dounreay in Caithness, northern Scotland. Once operational, the project is expected to generate around 100 MW of clean electricity—enough to power approximately 70,000 homes—while contributing to the advancement of floating wind technology in the UK.

In this role, you will support the implementation and maintenance of the project’s Electronic Document Management System (EDMS) and ensure that documentation from internal teams, contractors, and stakeholders is efficiently managed throughout the project lifecycle. Working closely with the project team, you will play a key role in ensuring information is properly controlled, accessible, and aligned with project governance requirements, supporting the successful delivery of a pioneering floating offshore wind project.

Your Key Responsibilities Will Include:

• Supporting the setup, development, and maintenance of the Document Management System for the project.
• Administering users and maintaining document workflows within the Electronic Document Management System (EDMS).
• Managing project documentation including storage, distribution, and archiving of documents.
• Maintaining the project document register and ensuring document metadata is accurately captured.
• Monitoring document review and approval processes and providing regular document status reporting.
• Coordinating document submissions from contractors and ensuring compliance with project documentation requirements.
• Supporting the handover of as-built documentation from contractors and ensuring documentation readiness for operations.

Your Experience:

• Experience working in large-scale infrastructure, construction, or energy projects, ideally within offshore wind, renewables, or major capital projects.
• Experience working with Electronic Document Management Systems (EDMS) such as Omega 365, SharePoint, Aconex, or similar platforms, including managing document workflows, metadata, and document registers.
• Strong knowledge of document control processes, including document numbering, revision control, transmittals, document distribution matrices, and document lifecycle management.
• Excellent organisational and communication skills with a structured, detail-oriented approach, and the ability to coordinate documentation across multiple stakeholders, contractors, and project teams.
• Proficiency in Microsoft Office tools including Excel, Word, PowerPoint, and SharePoint, with the ability to produce document status reports and support project reporting.

What Is It Like To Work With Us:

• Be at the heart of the action – Work on projects that shape the future of our evolving industry, collaborating with industry leaders and influencing change on a global scale.
• Be encouraged to be brave – Move at pace, make bold decisions, and drive the energy transition forward.
• Be trusted to thrive – Work with autonomy in a diverse, respectful, and empowering environment where contributions are valued and your growth matters.

What You Can Expect:

• Competitive salary and benefits package adapted to market.
• Flexibility and autonomy – The freedom to shape your workday to balance professional and personal commitments.
• Career growth and development – Learn from industry leaders, take ownership of your career path, and be exposed to the full offshore wind project lifecycle.
• International exposure – Work across multiple markets, engage with global stakeholders, and build an international network of industry leaders.
• Global and inclusive culture – Join an international team where diverse perspectives are valued, and collaboration is at the heart of everything we do.

We kindly ask that all applications be submitted in English, as only applications in English will be considered. We will conduct ongoing interviews; therefore, early application is encouraged. As a part of our commitment to creating a diverse, inclusive and equitable recruitment process, we request that you do not include a personal photo on your CV. If you have any questions concerning this position, please contact us. We will handle your information with confidentiality and handle all personal data in accordance with our Privacy Notice.

Please Note: We unfortunately are not considering staffing agency inquiries or submissions for open opportunities for our team. We appreciate your respect for our current approach and if future opportunities arise where we require external assistance, we will reach out to selected agencies directly.