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- Tasks: Support daily operations, manage admin tasks, and assist with onboarding and payroll.
- Company: Join Youth Advocate Programs, a national non-profit making a difference in communities.
- Benefits: Enjoy medical benefits, paid time off, flexible schedule, and a retirement savings plan.
- Other info: Fast-paced environment with opportunities for growth and professional development.
- Why this job: Be part of a mission-driven team and help support youth and families.
- Qualifications: High school diploma required; admin experience preferred, bilingual skills a plus.
The predicted salary is between 30000 - 40000 £ per year.
Youth Advocate Programs, Inc., a national non-profit, is seeking a Full Time, reliable and organized Administrative Manager to join our team in Monroe County. As an Administrative Manager, you will be providing office support for the program, maintaining office operations, managing administrative tasks, and providing support to the team.
The ideal candidate should have excellent communication skills, strong attention to detail, and the ability to multitask effectively.
Summary of Position:Administrative Manager supports the daily operations of the Monroe County Program ensuring smooth office functioning. Responsibilities include:
- Answering phones, greeting visitors, and providing general administrative office support.
- Maintaining accurate and organized documentation and confidential participant and personnel records.
- Assisting with the onboarding process.
- Preparing weekly paperwork, documentation, and payroll processing.
- Assisting in coordinating office administration, meetings, trainings, and events.
Individual must be able to work in a fast-paced and demanding environment and maintain a professional manner with staff, families, and other service providers.
Qualifications/Requirements:- Associates degree is preferred but not required.
- Minimum High School Diploma or GED is required.
- 1 to 2 years of administrative experience, ideally in a non-profit or social services setting.
- Proficient with Microsoft Office/O365 and basic database systems.
- Strong organizational and communication skills.
- Some understanding of insurance and third-party billing is helpful.
- Reliable transportation, valid driver's license, and current auto insurance is required.
- Bilingual (Spanish/English) is a plus.
- Be able to work flexible hours; some evenings may be required.
- Medical/Prescription
- Vision
- Short Term Disability
- UNUM Supplemental Insurance
- Employee Assistance Program (EAP)
- Pet Insurance
- Paid time off
- Paid Holidays
- 403(b) Retirement Savings Plan
- Direct Deposit
- Weekly Pay
- Flexible Schedule
Youth Advocate Programs, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on individual merit, skills, and qualifications, without regard to race, age, colour, ancestry, national origin, religion, sex, military or veteran status, or disability or any other status protected by the laws or regulations in the locations where YAP operates. YAP will not tolerate discrimination or harassment based on any of these characteristics.
Administrative Manager in Rochester employer: Coordinated Care Services, Inc.
Contact Detail:
Coordinated Care Services, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Manager in Rochester
✨Tip Number 1
Network like a pro! Reach out to your connections in the non-profit sector and let them know you're on the hunt for an Administrative Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Youth Advocate Programs, Inc. and understanding their mission. Tailor your responses to show how your skills align with their needs, especially in office support and administrative tasks.
✨Tip Number 3
Practice your communication skills! Since this role requires excellent communication, consider doing mock interviews with friends or family. This will help you articulate your experience and demonstrate your ability to multitask effectively.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the team at Youth Advocate Programs, Inc.
We think you need these skills to ace Administrative Manager in Rochester
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrative Manager role. Highlight your relevant experience in office support and administration, and don’t forget to mention any non-profit or social services background you have!
Show Off Your Skills: We want to see your excellent communication skills and attention to detail shine through. Use specific examples from your past experiences to demonstrate how you've successfully managed administrative tasks or multitasked in a fast-paced environment.
Be Professional and Personable: As an Administrative Manager, you'll be the face of our organisation. Make sure your application reflects a professional tone while also showing your friendly personality. We love candidates who can connect with staff, families, and service providers alike!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team at Youth Advocate Programs, Inc.
How to prepare for a job interview at Coordinated Care Services, Inc.
✨Know the Organisation
Before your interview, take some time to research Youth Advocate Programs, Inc. Understand their mission, values, and the specific services they provide. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Administrative Manager, strong organisational skills are key. Prepare examples from your past experience where you successfully managed multiple tasks or streamlined processes. Be ready to discuss how you maintain accurate documentation and handle confidential information.
✨Practice Communication
Excellent communication skills are a must for this role. Practice articulating your thoughts clearly and concisely. You might even want to do a mock interview with a friend to get comfortable with discussing your experiences and qualifications.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the team dynamics, office culture, or specific challenges the organisation is facing. This shows that you're engaged and thinking critically about how you can contribute.